Application Used for Posting Study Materials
- How to Post Study Materials on IS
Provided you want to post some study materials on the Information
System, you should create a new folder(s) (or, possibly,
sub-folders as well) by clicking on the
icon or using
the Operations menu:
Operations → Create folder
Please enter a name (e.g. Lecture Notes) for the newly created
folder (required). You can also provide a description of the materials
using the Description text field.
After clicking on the newly created folder, you can upload your materials
into it by clicking on
or using the Operations menu:
Operations → Upload file
You can enter a name for the file, but this is not required.
Provided you wish to post several files or a tree of
interlinked materials (downloaded from your Web site, for instance),
you should ZIP all these into a single file and upload it by clicking on
the icon or
using the Operations menu:
Operations → Unpack ZIP
This will unpack the ZIP file with all its folders, sub-folders, and
A tree of materials can also be created in a folder by copying
this from another folder created under another course. You can do this by
or using the Operations menu:
Operations → Copy here
There might also be a situation in which you want different courses to
share the same materials, i.e. to make them share the same tree.
To work with trees, use the following path:
Teacher → Sharing, detaching or copying the study
- Changing Properties of (and Removing) Materials
The files and folders you are allowed to administer offer you the
following options, which can be accessed via the
The access rights of the folders created by the System itself can be
changed as well. Nevertheless, these folders cannot be removed since
they represent part of the uniform tree structure present under other
courses as well. This uniform tree structure must be preserved for the
search engines to work flawlessly for this section.
Provided you want to be able to update the materials posted on the
System quickly, make sure they are either in the plain text format or
the HTML one. To edit such materials, click on
or use the Operations menu:
- changing properties
- You can change the name, description, abbreviation, and position
of the object.
- changing access rights
- You can specify who is allowed to upload, read, and administer
- When removed from their original location, files and folders are
moved into the Waste Container, where they expire (and are
deleted) after some time.
- copying into another location
- You can copy the object into a specified location.
- You can move the object into a specified location.
- exporting into ZIP
- When exporting a folder, you can unpack the exported ZIP file
containing it and save its contents on your computer preserving its
Operations → Edit text
Selecting 'format the text' will break the long lines and remove
the empty ones. Provided you select 'do not format the text',
the text will be saved in the format you have entered it. The
XML option should be selected when the material is subsequently
to be used in the Presenter.
- What are folder attributes?
The folder attributes specify who can access the folder and how the
folder behaves. You can change these by clicking on
Operations → Change rights and attributes of
each item separately.
The following options are available:
When any of the options is selected for a folder, it works for all its
sub-folders as well and the information about it is also displayed with
each of these. The ^ symbol denotes that while the option has not been
selected for the sub-folder, it has been selected for its parent folder
and thus it is enabled for the former, too.
- allow only the owner and teacher to read the files in the folder
and its sub-folders
- This option is particularly suitable for being used with Homework
Vaults since it prevents students from copying each other's
assignments. Regardless of access rights settings, it is only the
student who has uploaded the file and the Teacher's Notebook users
that can access it.
- append the name of the person uploading the file to its name
- This option is suitable for being used with Homework Vaults
especially when you ZIP your students' assignments and download them
to your computer. That is, it allows you to keep track of what
student has submitted what file.
- append the personal identification number (uÄŤo) of the person
uploading the file to its name
- This option is similar to the previous one.
- store information on the reading of the files stored in the
folder and its sub-folders
- This option can be used for the materials and tests posted on the
System. It allows users to keep track of how many times an object has
been accessed. Provided the option is selected by the teacher, he/she
can also see the times at which the object was accessed by individual
students. The information about the fact the teacher has selected
this option is displayed to his/her students in the header of the
- I want to upload a batch of files into IS and I want the System to restrict access to these (the right to read) to the students with
certain personal identification numbers. Is there any way of going about it?
Yes, there is. Please proceed as follows:
- Create files (or folders and files) containing the student-specific texts (comments on essays, corrected materials, etc.) on your computer
and save each of them giving it a name prefixed with the personal identification number (učo) of the student whom you want to grant the right to
read the file (folder).
- ZIP all the files (or folders and files) into a single .zip file.
- Before the upload of the .zip file into the Study Materials section (Operations -> Unpack ZIP), check the
option of 'grant the right to read only to the person with the personal identification number (učo) contained in the name of file (folder)'.
- Is it possible to upload several different formats
of the same file?
Files of some formats are automatically converted into other formats. For
instance, if you upload into the System a file with the .doc extension,
new files of the plain text and .pdf formats (.txt and .pdf files)
containing the same text as the .doc one are created. Provided you decide
to upload some different versions of the same file manually (e.g. a .pdf
version of a PostScript (.ps) file), you should use the option of
'Upload another format' (located in the Tools menu under
Expert Tools) instead of creating (uploading) another new file.
Being intended for advanced users, the Expert Tools are disabled
by default. Therefore, if you want to use them, you should enable
them first. The reference to the Expert Tools section can be
accessed via the wrench icon
- Is there any way of finding out whether the
students use the materials or not?
Yes, there is. Please use the 'access statistics' reference,
which you can access using the icon
The access statistics option can be used for individual files, but
not for folders.
- Where can I find the statistics related to e-learning?
The following path will take you to the page listing details related to the use of e-learning technologies:
Personal Administration → Elportál
Go to the section titled 'Read' and click on 'details' situated next to 'Statistics related to Study Materials'.
For the brief overview of statistics related to the use of study materials, course discussion groups, ROPOT applications, and interactive
syllabi, use the following path:
Personal Administration → Elportál
Go to the section titled 'Read' and click on 'brief overview' situated next to Statistics related to Study Materials.
This page can also be accessed from outside the Information System at the following address:
- How shall I proceed when copying my study materials
into another term?
Before copying your study materials, you should remove all the
files stored in the Study Materials folder of the new term since
otherwise the copying option will not become available.
To copy a tree of materials (folders and their sub-folders with
references) into a new term, enter the Teacher's Notebook of the new
term and use the materials-copying application the path to which is as
Study Materials → Sharing, detaching or copying the
study materials tree → Copying Study Materials
After copying the tree, you need not manually change the references in
your HTML files, interactive syllabi, question sets, etc. That is,
these are redirected to the new term automatically. The same applies to
the ROPOT description, Depository and Interactive Syllabi information.
Provided you also decide to copy your Homework Vault, after duplicating
it, you should remove from it the assignments submitted by your
students the previous term.
- I would like to post an image, a
passage copied from a book, and an article taken from a journal on the
System and make it available to my students. Is this going to be
considered a breach of copyright?
No, it is not. The Czech law protecting intellectual property
allows individuals to use excerpts taken from works by other people for
educational and research purposes. However, the law imposes on the one
making part of someone else's work public the duty of enclosing the name
of its source and that of its author.
- Further Information on Access Rights
Right to read:
This right allows users to download files and view their contents.
The person administering the files may specify the date on which
he/she wants the right to take effect. If no date is specified,
the right takes effect the moment it is set. As regards study
materials, users are recommended to keep the right to read set
to anyone on the Internet.
NB: Being allowed to access the contents of a folder does not mean
being allowed to access the contents of its sub-folder(s). Provided
the right to read is set for a sub-folder, it takes effect only if it
is set for its parent folders as well since otherwise the sub-folder
cannot be accessed.
Provided the name of a ZIP file uploaded into the Study Materials
section begins with a personal identification number (učo) followed
by the minus sign (-) and the teacher has checked the option 'the
files whose names start with personal identification numbers (učos)
may only be read by the owners of these numbers', the file as
well as all its versions can only be read by the owner of this
number. However, if the teacher does not check the option mentioned
above, it is the rights set for its parent folders that are applied.
Right to upload:
The owner of this right is allowed to upload new files into a folder
and create new sub-folders in it. He/she is not authorized to change
the information related to the folder (i.e. its attributes), though.
The owner of this right is allowed to enter the folder, but he/she is
not allowed view the contents of the files it contains.
You might also want to specify the date by which you want the System
to accept the new files. Provided you do so, the System will not allow
the users with the right to upload to perform the uploading operation
after this date.
The change in access rights mentioned above is made to the
Homework Vaults folder and its sub-folders only.
NB: The right to upload files into a sub-folder takes effect only
if the user has the right to read all its parent folders since
otherwise the sub-folder cannot be accessed.
Right to administer:
This right authorizes the user to administer a folder and its
contents. He/she is allowed to change the access rights of the
folder, its name and description, upload files into it as well as
delete them. When set for the folder, the right to administer applies
to all its sub-folders as well.
NB: The right to administer a sub-folder takes effect only if the
user has the right to read all its parent folders since otherwise the
sub-folder cannot be accessed.
The user uploading a file into a folder acquires the right to
administer the file automatically.
The rights mentioned above can be granted to the following
To add users to 'a concrete group of users', use the application the
path to which is as follows:
- anyone on the Internet (only concerns the right to read)
- anyone logged in IS
- students enrolled in the course in a concrete term (prior to
the teaching period, this includes all the students who have
registered for the course, whereas during the teaching period these
are only the enrolled ones)
- students enrolled in a concrete course (including those who
enrolled in it in the past)
- students enrolled in a concrete seminar group
- staff of a concrete department
- current students of a faculty
- a specific group of users
- doctoral students
- a concrete person
Personal Administration → Personnel Groups
How can I find out whether I have set the access rights correctly?
To verify that you have set the rights correctly, please use
. Then you can,
for instance, enter the personal identification number of the student
whose rights you want to check.
Are the materials with the right to read granted to the
students enrolled in the course offered in a concrete term going
to be accessible to these students even after the term has ended?
The students will be allowed to access the materials with this right
even later on. There are no restrictions placed on their access to them
in this respect. However, the rights to administer and upload the
materials expire on the day the students complete or interrupt their
- What are the default access rights of individual sections?
For every course, the System creates some folders automatically. These
have the following default right-to-read settings, which can be changed
Study Materials of the course: anyone on the Internet
Learning Materials: anyone on the Internet
ROPOT Applications: anyone on the Internet
Course-Related Instructions: anyone on the Internet
Testbank (can be found in the ROPOT Applications folder) is only
accessible to the Teacher's Notebook users (applies to a
File Vault: anyone on the Internet
Homework Vault: students enrolled in the course in a
Before changing the default access rights, please familiarize yourself
with how they work and the rules governing their use - see Further
Information on Access Rights above. That is, setting the rights
wrongly, you may render some data that you do not want your students to
view accessible to them. Although the process of setting the rights is
reversible, the improper settings in this respect may cause you a lot
- Study Materials on a Web Site
There are two ways of incorporating in the Information System the
study materials that have been made public on a Web site. You can either
post on the System a reference to the site (containing its Internet
or the very
pages making up the site. Provided there are many of these, please ZIP
them and upload the newly created ZIP file using
The aforementioned methods allow you, for instance, to restrict
access to the materials (using appropriate access rights), view access
statistics (and thus monitor which students have browsed the materials),
etc. Besides, students can pack the whole folder and download its
contents in a single file.
NB: Provided the pages you are going to upload into the System are
HTML files, please make sure that the hypertext references they contain
are relative like in
<A HREF="kap2.html">another chapter</A>,
and not absolute like in
<A HREF="http://mujserver.cz/mujadresar/kniha/kap2.html">another chapter</A>.
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