Application Used for Posting Study Materials


  1. How to Post Study Materials on IS

    Provided you want to post some study materials on the Information System, you should create a new folder(s) (or, possibly, sub-folders as well) by clicking on the icon or using the Operations menu:

    Operations → Create folder
    Please enter a name (e.g. Lecture Notes) for the newly created folder (required). You can also provide a description of the materials using the Description text field.

    After clicking on the newly created folder, you can upload your materials into it by clicking on or using the Operations menu:

    Operations → Upload file
    You can enter a name for the file, but this is not required.

    Provided you wish to post several files or a tree of interlinked materials (downloaded from your Web site, for instance), you should ZIP all these into a single file and upload it by clicking on the icon or using the Operations menu:

    Operations → Unpack ZIP

    This will unpack the ZIP file with all its folders, sub-folders, and files.

    A tree of materials can also be created in a folder by copying this from another folder created under another course. You can do this by clicking on or using the Operations menu:

    Operations → Copy here

    There might also be a situation in which you want different courses to share the same materials, i.e. to make them share the same tree. To work with trees, use the following path:

    Teacher → Sharing, detaching or copying the study materials tree

  2. Changing Properties of (and Removing) Materials

    The files and folders you are allowed to administer offer you the following options, which can be accessed via the icon:
    changing properties
    You can change the name, description, abbreviation, and position of the object.
    changing access rights
    You can specify who is allowed to upload, read, and administer the object.
    deleting
    When removed from their original location, files and folders are moved into the Waste Container, where they expire (and are deleted) after some time.
    copying into another location
    You can copy the object into a specified location.
    moving
    You can move the object into a specified location.
    exporting into ZIP
    When exporting a folder, you can unpack the exported ZIP file containing it and save its contents on your computer preserving its original structure.

    The access rights of the folders created by the System itself can be changed as well. Nevertheless, these folders cannot be removed since they represent part of the uniform tree structure present under other courses as well. This uniform tree structure must be preserved for the search engines to work flawlessly for this section.

    Provided you want to be able to update the materials posted on the System quickly, make sure they are either in the plain text format or the HTML one. To edit such materials, click on or use the Operations menu:

    Operations → Edit text

    Selecting 'format the text' will break the long lines and remove the empty ones. Provided you select 'do not format the text', the text will be saved in the format you have entered it. The XML option should be selected when the material is subsequently to be used in the Presenter.

  3. What are folder attributes?

    The folder attributes specify who can access the folder and how the folder behaves. You can change these by clicking on OperationsChange rights and attributes of each item separately.

    The following options are available:

    allow only the owner and teacher to read the files in the folder and its sub-folders
    This option is particularly suitable for being used with Homework Vaults since it prevents students from copying each other's assignments. Regardless of access rights settings, it is only the student who has uploaded the file and the Teacher's Notebook users that can access it.
    append the name of the person uploading the file to its name
    This option is suitable for being used with Homework Vaults especially when you ZIP your students' assignments and download them to your computer. That is, it allows you to keep track of what student has submitted what file.
    append the personal identification number (uÄŤo) of the person uploading the file to its name
    This option is similar to the previous one.
    store information on the reading of the files stored in the folder and its sub-folders
    This option can be used for the materials and tests posted on the System. It allows users to keep track of how many times an object has been accessed. Provided the option is selected by the teacher, he/she can also see the times at which the object was accessed by individual students. The information about the fact the teacher has selected this option is displayed to his/her students in the header of the folder.

    When any of the options is selected for a folder, it works for all its sub-folders as well and the information about it is also displayed with each of these. The ^ symbol denotes that while the option has not been selected for the sub-folder, it has been selected for its parent folder and thus it is enabled for the former, too.

  4. I want to upload a batch of files into IS and I want the System to restrict access to these (the right to read) to the students with certain personal identification numbers. Is there any way of going about it?

    Yes, there is. Please proceed as follows:
    • Create files (or folders and files) containing the student-specific texts (comments on essays, corrected materials, etc.) on your computer and save each of them giving it a name prefixed with the personal identification number (učo) of the student whom you want to grant the right to read the file (folder).
    • ZIP all the files (or folders and files) into a single .zip file.
    • Before the upload of the .zip file into the Study Materials section (Operations -> Unpack ZIP), check the option of 'grant the right to read only to the person with the personal identification number (učo) contained in the name of file (folder)'.

  5. Is it possible to upload several different formats of the same file?

    Files of some formats are automatically converted into other formats. For instance, if you upload into the System a file with the .doc extension, new files of the plain text and .pdf formats (.txt and .pdf files) containing the same text as the .doc one are created. Provided you decide to upload some different versions of the same file manually (e.g. a .pdf version of a PostScript (.ps) file), you should use the option of 'Upload another format' (located in the Tools menu under Expert Tools) instead of creating (uploading) another new file. Being intended for advanced users, the Expert Tools are disabled by default. Therefore, if you want to use them, you should enable them first. The reference to the Expert Tools section can be accessed via the wrench icon ().

  6. Is there any way of finding out whether the students use the materials or not?

    Yes, there is. Please use the 'access statistics' reference, which you can access using the icon . The access statistics option can be used for individual files, but not for folders.

  7. Where can I find the statistics related to e-learning?

    The following path will take you to the page listing details related to the use of e-learning technologies:

    Personal Administration → Elportál

    Go to the section titled 'Read' and click on 'details' situated next to 'Statistics related to Study Materials'.
    For the brief overview of statistics related to the use of study materials, course discussion groups, ROPOT applications, and interactive syllabi, use the following path:

    Personal Administration → Elportál

    Go to the section titled 'Read' and click on 'brief overview' situated next to Statistics related to Study Materials. This page can also be accessed from outside the Information System at the following address: https://is.muni.cz/auth/elportal/statistika.pl.

  8. How shall I proceed when copying my study materials into another term?

    Before copying your study materials, you should remove all the files stored in the Study Materials folder of the new term since otherwise the copying option will not become available.

    To copy a tree of materials (folders and their sub-folders with references) into a new term, enter the Teacher's Notebook of the new term and use the materials-copying application the path to which is as follows:

    Study Materials → Sharing, detaching or copying the study materials tree → Copying Study Materials

    After copying the tree, you need not manually change the references in your HTML files, interactive syllabi, question sets, etc. That is, these are redirected to the new term automatically. The same applies to the ROPOT description, Depository and Interactive Syllabi information.

    Provided you also decide to copy your Homework Vault, after duplicating it, you should remove from it the assignments submitted by your students the previous term.

  9. I would like to post an image, a passage copied from a book, and an article taken from a journal on the System and make it available to my students. Is this going to be considered a breach of copyright?

    No, it is not. The Czech law protecting intellectual property allows individuals to use excerpts taken from works by other people for educational and research purposes. However, the law imposes on the one making part of someone else's work public the duty of enclosing the name of its source and that of its author.

  10. Further Information on Access Rights

    Right to read:
    This right allows users to download files and view their contents. The person administering the files may specify the date on which he/she wants the right to take effect. If no date is specified, the right takes effect the moment it is set. As regards study materials, users are recommended to keep the right to read set to anyone on the Internet.

    NB: Being allowed to access the contents of a folder does not mean being allowed to access the contents of its sub-folder(s). Provided the right to read is set for a sub-folder, it takes effect only if it is set for its parent folders as well since otherwise the sub-folder cannot be accessed.

    Provided the name of a ZIP file uploaded into the Study Materials section begins with a personal identification number (učo) followed by the minus sign (-) and the teacher has checked the option 'the files whose names start with personal identification numbers (učos) may only be read by the owners of these numbers', the file as well as all its versions can only be read by the owner of this number. However, if the teacher does not check the option mentioned above, it is the rights set for its parent folders that are applied.

    Right to upload:
    The owner of this right is allowed to upload new files into a folder and create new sub-folders in it. He/she is not authorized to change the information related to the folder (i.e. its attributes), though. The owner of this right is allowed to enter the folder, but he/she is not allowed view the contents of the files it contains.
    You might also want to specify the date by which you want the System to accept the new files. Provided you do so, the System will not allow the users with the right to upload to perform the uploading operation after this date.

    The change in access rights mentioned above is made to the Homework Vaults folder and its sub-folders only.

    NB: The right to upload files into a sub-folder takes effect only if the user has the right to read all its parent folders since otherwise the sub-folder cannot be accessed.

    Right to administer:
    This right authorizes the user to administer a folder and its contents. He/she is allowed to change the access rights of the folder, its name and description, upload files into it as well as delete them. When set for the folder, the right to administer applies to all its sub-folders as well.

    NB: The right to administer a sub-folder takes effect only if the user has the right to read all its parent folders since otherwise the sub-folder cannot be accessed.

    The user uploading a file into a folder acquires the right to administer the file automatically.

    The rights mentioned above can be granted to the following user groups:

    • anyone on the Internet (only concerns the right to read)
    • anyone logged in IS
    • students enrolled in the course in a concrete term (prior to the teaching period, this includes all the students who have registered for the course, whereas during the teaching period these are only the enrolled ones)
    • students enrolled in a concrete course (including those who enrolled in it in the past)
    • students enrolled in a concrete seminar group
    • staff of a concrete department
    • current students of a faculty
    • a specific group of users
    • teachers
    • graduates
    • doctoral students
    • a concrete person

    To add users to 'a concrete group of users', use the application the path to which is as follows:

    Personal Administration → Personnel Groups

    How can I find out whether I have set the access rights correctly?

    To verify that you have set the rights correctly, please use . Then you can, for instance, enter the personal identification number of the student whose rights you want to check.

    Are the materials with the right to read granted to the students enrolled in the course offered in a concrete term going to be accessible to these students even after the term has ended?

    The students will be allowed to access the materials with this right even later on. There are no restrictions placed on their access to them in this respect. However, the rights to administer and upload the materials expire on the day the students complete or interrupt their studies.

  11. What are the default access rights of individual sections?

    For every course, the System creates some folders automatically. These have the following default right-to-read settings, which can be changed anytime.

    Study Materials of the course: anyone on the Internet
    Learning Materials: anyone on the Internet
    ROPOT Applications: anyone on the Internet
    Course-Related Instructions: anyone on the Internet
    Testbank (can be found in the ROPOT Applications folder) is only accessible to the Teacher's Notebook users (applies to a concrete course).
    File Vault: anyone on the Internet
    Homework Vault: students enrolled in the course in a concrete term

    Before changing the default access rights, please familiarize yourself with how they work and the rules governing their use - see Further Information on Access Rights above. That is, setting the rights wrongly, you may render some data that you do not want your students to view accessible to them. Although the process of setting the rights is reversible, the improper settings in this respect may cause you a lot of problems.

  12. Study Materials on a Web Site

    There are two ways of incorporating in the Information System the study materials that have been made public on a Web site. You can either post on the System a reference to the site (containing its Internet address) using or the very pages making up the site. Provided there are many of these, please ZIP them and upload the newly created ZIP file using .

    The aforementioned methods allow you, for instance, to restrict access to the materials (using appropriate access rights), view access statistics (and thus monitor which students have browsed the materials), etc. Besides, students can pack the whole folder and download its contents in a single file.

    NB: Provided the pages you are going to upload into the System are HTML files, please make sure that the hypertext references they contain are relative like in

    <A HREF="kap2.html">another chapter</A>,
    and not absolute like in
    <A HREF="http://mujserver.cz/mujadresar/kniha/kap2.html">another chapter</A>
    .


Provided you have failed to find the information you were searching for, you can contact us at jamuis(zavináč/atsign)fi(tečka/dot)muni(tečka/dot)cz.

Other references 


Go to top | Current date and time: 19/3/2019 06:41, Week 12 (even)

Contact: jamuis(zavináč/atsign)fi(tečka/dot)muni(tečka/dot)cz, Office for Studies, access rights administrators | learn more about Information System