- What is the File Depository?
The File Depository is an application that can be used for
exchanging files within the authenticated part of the Information System
as well as outside of it. You can also utilize it for storing your own
files for some period of time.
Examples of use:
- You are working on a computer in a computer hall, but you have no
storage medium with you. However, you would like to continue
working with your files in another location. A solution to the
problem is uploading your files into your Depository so
that you can retrieve them from, for instance, your home later on.
- You want to receive large files, which the e-mail system rejects,
so you ask the owner of the file to upload it for you into your
- Someone else wants you to send him/her a large file, but you do
not want to do so using your e-mail client. The System allows you
to upload it into your/his/her Depository for him/her to
be able to pick it up later.
- Basic Functions and Operations
- To upload a file into your own Depository, use the
Personal Administration → File Depository
- To upload a file into some other IS user's Depository,
please use this path:
File Depository → Upload a file(s) into
someone else's Depository
- To share a file with other IS users, you should do the following:
- Upload the file into your File Depository, make sure its
access rights have been set properly, and distribute its
address (e.g. https://is.jamu.cz/auth/de/2660/our_project.doc) to those whom you want to share the file with.
- To share a file with people from outside the Information System
(i.e. located anywhere on the Internet), please proceed as
- Upload the file into your File Depository, make sure its
right to read has been set properly, i.e. to anyone
on the Internet, and distribute its address (e.g.
https://is.jamu.cz/de/2660/our_project.doc) to those whom
you want to share the file with.
- Someone uploads a file into your File Depository:
- Provided someone uploads a file into your Depository,
you will be notified of the fact and the date on which it will
be deleted by e-mail. To allow people to do the uploads, you
should change your File Depository settings using the
File Depository → Enable/disable file upload
into Depository by unauthenticated users
- Maximum Allocated Space
Every IS user (a member of JAMU staff or student who has not
completed or interrupted his/her studies) has his/her own File
Depository with a certain amount of free space allocated to
it. The information about the currently available free space (as well
as the space occupied) is displayed to him/her after he/she enters the
application. Provided he/she attempts to upload into his/her
Depository a file that causes its space limit to be exceeded,
the Information System does not let him/her do so.
The System administrators reserve the right to change the free
space limit if the need to do so arises.
- Expiration (Automatic Deletion) of the Files Stored in the File
Every file uploaded into the File Depository has its expiration
date, on which it is automatically deleted. This usually happens 30
days after its upload.
To change the expiration date of all the files stored in your
File Depository, please use the following path:
File Depository → Change expiration date of all the
files stored in Depository
The reference enables you to postpone the "expiration by 30 days".
Provided you wish to change the expiration date (put the expiration
either forward or backwards) of only some of the files, click on
Specify expiration date located in the Operations menu.
The maximum number of days by which it is possible to postpone the
expiration is 30 again.
There are no copies of files stored anywhere on the System and
therefore the files become irreversibly lost once they expire.
The System administrators reserve the right to change the user-modified
expiration date (not the automatically set one) according to
the status of the IS data pool.
- Restricting the User's Access to the File Depository
Provided the System administrators find out someone's Depository
is utilized the way that violates the rules governing its use, that of
Information System or other regulations issued by the University, they
will not allow anyone to access it (including its owner) for some time.
Such a restriction has absolutely no effect on the file expiration
process, i.e. the files expire as if the Depository were
- Entering Your Own File Depository
You can enter your own Depository after logging into the
Information System. You can do so, for instance, by clicking on the
File Depository reference situated on the main IS page. It is
only its owner, i.e. you, and the one with the g_depository
right (only granted in special situations) that can browse its folders.
Another way of accessing your File Depository is by using the
Provided you use a user name, you can also substitute it for your
personal identification number. de in the address stands for
After entering your own Depository, you are allowed to
administer all its directory tree, i.e. create folders (directories),
upload files, download and read files, delete folders and files, change
their access rights, etc. By setting the access rights properly, you
can allow other people (applies to both IS users and those outside the
System) to access the files for reading. It is no other person than the
owner that is authorized to browse the contents of his/her
Depository. Therefore, if you want someone else to be able to
download a file that you have previously uploaded into it, you should
provide him/her with the so-called address within IS of the file
(for further information on how to do so, see below) since otherwise
he/she will not be able to find it.
The access rights for reading are set to anyone on the Internet by default. As regards some other operations, you can:
 change the access rights
 ensure that the user you want to provide the file(s) with has access to it (them)
 retrieve some further information on the file(s)
(e.g. its (their) address within IS) - to do so, please click on the
icon situated to the left of its (their) name(s).
 address of the file within IS
- Address Within IS
The address within IS is the address of a file stored in the
File Depository. It may be of two types - either the one whose
functionality requires authentication (logging into the System) or the
one that can be used from outside the System.
The former should be used provided you want the file to be
accessible to an authenticated IS user(s) only. It usually has the
The latter, as opposed to the former, contains the
'http' part instead of the 'https' one and is free of
'auth/' requiring the authentication. Therefore, the address of
the file mentioned above generated for the users outside the
Information System would have the following form:
You can replace your personal identification number in both the
addresses with your user name (provided you have one, of course). The
addresses of a file are listed in the section displaying further
information on the file, which can be accessed through the wrench icon.
- How shall I proceed to upload a file into someone else's Depository?
You can upload a file into someone else's File Depository either
from within the Information System, i.e. after logging into it, or from
outside of it - a feature also available to those who are not IS users.
To upload a file from within the System, please use the application
the path to which is as follows:
Personal Administration → File Depository ... upload
a file into someone else's Depository
To upload a file from outside the System, you should use the Upload
a file into an JAMU person's File Depository reference
placed on the page at https://is.jamu.cz/.
In both the cases, you should first look up the person whose
Depository you want to upload your file into. This person should
be a staff member or a student who has not completed or interrupted
his/her studies and whose Depository, or access to it, has not
been blocked. After locating the person, you can proceed to upload the
file. After the upload, you can edit its additional information
such as optional name, description, etc.
If you want to enable people to upload their files into your
File Depository from outside the System, you can do so by
clicking on change settings (situated in the File
Depository section) on the main IS page. As regards the file
uploads carried out by the IS users who have previously logged into the
System, there are no restrictions placed on these.
 Uploading a file into someone else's Depository.
The IS user into whose Depository someone has uploaded a
file is notified of the fact by an automatically sent e-mail containing
the information about who has uploaded the file, its expiration date,
and the total space occupied by all the files stored in it.
The files uploaded into someone else's File Depository are
stored in a separate folder bearing the name of the one who has
uploaded them. If someone attempts to upload another file of the same
name into the same person's Depository, a randomly generated
suffix is added to its name for the files to be named differently.
- How can I enable someone to download a file from my File Depository?
Provided you want to enable someone to download a file from your own
Depository, you should set the right to read of this file as
well as that of all its parent folders accordingly for the person to be
allowed to carry out the download. By default, the right to read is set
to anyone on the Internet for all the Depository contents
including all the folders. Therefore, all you have to do, unless you
have made some changes to the default settings, is send the person the
right address of the file. You need not worry about the person viewing
some other contents since, despite being able to download the file
using the address, he/she cannot browse your Depository folders.
Provided you have failed to find the information you were searching for, you can contact us at jamuisfimunicz.