Contents: • Getting Started with is.jamu.cz as a Teacher, • Entering Teacher's Notebook - Filtering Students, • Students, • Registration and Course Enrollment, • Application Used for Posting Study Materials, • Homework Vaults, • Notebooks, • Evaluation, • Examination Dates, • Tips on Examinations Based on Scannable Answer Sheets, • Seminar Groups, • Attendance Records, • Lists of Students, • Thesis - Supervisor's Duties, • Správa posudků závěrečné práce, • Course Opinion Poll, • Katalog předmětů z pohledu vyučujícího, • Supervisor, • Publikace, • Publikace – RIV, • Univerzitní repozitář, • Životopisy

Getting Started with is.jamu.cz as a Teacher


  1. Logging into the System

    To be able to log into the System for the first time, you need to know your personal identification number (učo) and primary password (can be obtained from your faculty access rights administrator). To find your administrator, follow this path:

    https://is.jamu.cz/ → faculty access rights administrators
    To log into the System, enter https://is.jamu.cz/ into the address bar of your browser and click on Personal Administration. You will be prompted to enter your user name (use your personal identification number) and your primary password.

    [1] enter you personal identification number (učo) or user name
    [2] enter your (primary) password (not to be shared!)
    [3] click on "Log in" to enter the System

    Once you log into the System, please remember to select (change) your primary password using the following path:

    Personal Administration → Access → change my password

    Please make sure you do not select the password which is easy to guess and, after selecting it, use it the way that prevents it from being misused. The section also allows you to select (change) your user name.

  2. Contents and Applications Available

    The contents of the main IS page and modes in which the IS applications run are user-dependent, i.e. they depend on whether the user is a student, teacher, member of Office for Studies, etc. The main IS page lists the Teacher reference that takes you to the teacher-relevant applications designed to allow teachers to administer their data without anyone else's assistance.
    Provided you encounter any problem, please contact one of the System administrators listed at https://is.jamu.cz/spravci.
    Any operation performed via the System has the same weight as a similar act done in a paper form. Hence, when entering some information into IS, please ensure that you do so in a secure way and proceed diligently.
    Since the System keeps track of all your operations, you can ask its administrators for assistance in the event of a data loss.

  3. Teacher's Duties

    You can familiarize yourself with the Teacher's Notebook using the following path:

    Personal Administration → Teacher

    The System requires you to attend to some basic duties that include:

    • entering your students' grades into the System in time
    • posting examination dates on the System in time
    • updating syllabus and other course-related information listed in the Course Catalogue (should be done on an annual basis)
    • replying to students' e-mail messages

    The Information System offers you a wide range of course-related tools and e-learning applications that have been developed to make your work easier. The Teacher's Notebook and its applications are described in a separate Help section.

  4. Communication and Contacts

    The System has its own mail server. Your address is učo@post.jamu.cz, where učo represents your personal identification number. Please ensure that you retrieve your e-mail from this mailbox on a regular basis - an operation you can perform using the following path:

    Personal Administration → Mail

    You can also have your IS e-mail forwarded to another address.

    To search for another IS user's e-mail address, use the following path:

    Personal Administration → People

    You should also update your personal information using the sections the paths to which are as follows:

    Personal Administration → Personal Section
    Personal Administration → Contacts

    Last, you should read the red messages (those of high importance) posted on the Noticeboard.

  5. Common Problems

    Forgotten password:
    If you forget your password, you should have a new one issued by one of the access rights administrator. To browse the list of these, use the following path:

    https://is.jamu.cz/ → faculty access rights administrators

    Your old (forgotten) password cannot be retrieved from the System since it is not stored in a retrievable form. That is why you must be provided with a new one.

    Switching between terms and faculties:
    Almost every page generated by the Information System contains 'select another' references (placed behind the names of selected faculty and term) at the top that you can use for switching between faculties and terms.

    [1] switching between terms

    Logging out of the System:
    To log out of the System, you should close all the browser windows that have been loaded with the IS applications. If you fail to do so, someone else may use such windows to pass himself/herself off as you and misuse the System.

    [2] logging out of IS

    Erroneous data in the System:
    Provided you encounter some wrong or out-of-date data in the Information System, please contact your Vice-Dean and inform him/her of the fact.

    Suggestions, ideas, errors, and questions:
    The IS administrators welcome any suggestions and tips regarding the System. If you have any, please mail them to iscor@fi.muni.cz. When describing a problem, try to be as accurate as possible, enclose the address of the page in question, personal identification number of the student you have encountered the problem in, and other related information that you think might be useful.

We hope that you will find the Information System helpful and work with it enjoyable.

Entering Teacher's Notebook - Filtering Students


  1. Selecting a Course

    Before being allowed to work with the teacher applications, you are prompted to specify which course you wish to enter. You are offered the ones that you teach in the current term and those that are accessible to all the teachers of the faculty (e.g. common projects, theses, etc.). Provided you are an owner of the s_vyuka right, you are also offered the choice of all the courses taught by your department.
    Before selecting a course, please make sure you have chosen the right term and faculty. The information about these can always be found at the top of the page.

    Selecting Several Courses at a Time
    In some applications, you are allowed to select several courses at a time (using the checkboxes placed next to their names). Provided you select more than course, all the operations you perform will be done with all the students enrolled in all the selected courses.

    Selecting Another Course
    If you wish to select another course, or another batch of courses, click on 'select another' situated right beside the name of the currently selected course. This reference can be found on every page of Teacher's Notebook. When switching between the individual applications making up the Notebook, you will be working with the same course (batch of courses) until you select another one.
    Every Teacher's Notebook page contains a panel showing you the currently selected courses. There is also the Applications link, which you can use to display a menu with links to individual Teacher's Notebook applications. These links enable you to switch between the applications without having to go back to the main page.

    [1] use to select another course(s)
    [2] use to change filters applied to the current selection or to add another course to it
    [3] information about current selection and update link
    [4] list of the most frequently used applications
    [5] link to application list
    [6] direct link to the application

    To resume working with the selection of students enrolled in a course/seminar group, please click on the arrow situated next to the name of the course/seminar group.

    [1] use to select students enrolled in a course
  2. I am teaching a course which is registered in IS under several codes. Can I work with all of its instances at the same time?

    Yes, you can. To be able to do so, you should add its individual instances to your selection. This subsequently allows you to perform some operations such as posting examination dates, entering students' grades, working with statistical data, etc. for all of the selected ones at the same time.

    [1] list of selected courses
    [2] filters selected for joined lists of students
    [3] shortcuts to syllabi and study material sections of the course(s)

    After you have added the individual instances of the course to your selection, the Information System will also display links to lists of students, syllabi, study materials and notebook sections for the individual codes the way which makes them easy to access.

    [1] lists of students and syllabi for the individual instances

  3. How can I filter out the students that I want to work with?

    The students enrolled in the course selected can be filtered out so that you can only work with the list compiled from those that meet the selection criterion (criteria) you have specified. Using the appropriate filter, you can, for instance, extract the students enrolled in a specific seminar group, those with reservations made for a specific examination date, those who are repeating the course, etc.

    After selecting several filters at the same time, you can also specify logical operators you want these to be used with. This way, you can include in the selection either the people meeting all the criteria (AND) or those meeting at least one of them (OR). The operator selected by default is AND, i.e. the people meeting all the criteria get selected.

    The filters can be combined. Provided you check more than of them, it is only the students meeting all the selection criteria that will be selected. Therefore, for instance, if you check 'repeating the course as a result of failing to complete it' and, at the same time, 'who have failed to complete the course', you will be provided with the list of students whose studies are likely to be terminated for failure to meet the study requirements.

    To use a filter(s), select a course, use one (or more) of the checkboxes below the course list and then click on one of the Apply filter buttons.

    To change a filter, click on 'change filter' situated next to the name of the course at the top of the page. Another way of changing it is by proceeding the same way as you would if you wanted to select another course, i.e. use 'select another' placed next to the name of the course at the top of the page. After clicking on it, you will be taken to the page listing the other courses and filters.

    NB: The information about the active filters can be found on every page of Teacher's Notebook.

    [1] currently selected filters and a link to the application allowing you to change these

    Note: If you try to make a change in your selection of students in Teacher's Notebook by, for instance, moving a student from one seminar group to another, the change will not take effect automatically. To update your selection with the change, click on 'update' situated in the Teacher's Notebook panel.

    Provided you wish to work with a specific seminar group, you do not need to select it using a filter. All your seminar groups are listed under your courses on the main page of Teacher's Notebook - an option enabling you to work with your groups effectively.

    Filters to Choose from:

    extend the list to registered students, i.e. those whose enrollment has not been confirmed yet
    Sometimes, you might wish to work with the list of students who have not enrolled in your course yet, but who plan to. This filter adds to the list of students you will be working with also the ones who have only registered for your course.

    extend the list to include the students who have interrupted or completed their studies
    This option adds to the list the students who have interrupted or completed their studies.

    seminar groups - students
    of my seminar groups
    This limits the list of students to only the ones enrolled in your seminar groups.
    of the seminar groups to be selected
    If you check this option, you will be prompted to choose the seminar group(s) whose students you want to put on the list. Please proceed the following way: Check the option, click on the Apply filter button, check the seminar group(s) whose students you wish to have included on the list, and click on 'Select'.
    not enrolled in any seminar group
    This filter only selects the students who have not enrolled in any seminar group yet.

    examination dates - students
    selected by examination dates
    If you check this option, you will be prompted to select an examination date(s). It is only the students who have reserved a slot on the examination date(s) you select that will be put on the list. Please proceed the following way: Check the option, click on the Apply filter button, check the appropriate examination date(s), and click on 'Select'.
    If no examination date has been posted under the course yet, there will be no list displayed after the application of the filter.
    with no reservation for a slot on any examination date
    This option selects the students who have not reserved any slot on any examination date.

    evaluation - students
    with no evaluation recorded
    If this option is checked, it is only the students with absolutely no evaluation recorded that are put on the list.
    with no evaluation and with the '-' mark recorded
    It is only the students with no grade (evaluation) and those with the '-' mark (absent) recorded that are put on the list.
    with a fail grade, the '-' mark, or no evaluation recorded
    This compiles the list from only those students who have gained no grade up to now, those with a grade not completing the course(s), or "-".
    who have failed to complete the course
    It is only those of the students enrolled in the selected course(s) who have gained a grade not completing the course(s) that are put on the list. The students with the 'absent' mark ("-") are not included.
    with the '-' mark recorded
    If this option is checked, it is only the students whose last evaluation record is that of "-" (meaning 'absent') that are put on the list.
    those who have completed the course
    This only puts on the list the students who have gained a grade completing the course(s). This filter can only applied to the currently selected term (not the past ones).
    It is always the last grade (evaluation) entered that determines whether the student has completed the course or not.
    with evaluation recorded
    This only compiles the list from the students with some evaluation information recorded including the 'absent' mark.
    with a certain grade (result)
    If you check this option, you will be taken to the page listing all the grades (types of evaluation) used. Please select one or more of the types offered.

    number of re-sits (based on the evaluation already entered) - students
    with fewer than two re-sit grades recorded
    If this option is selected, it is only the students who have taken no or only one re-sit that are put on the list.
    with two re-sit grades recorded
    This filter only selects the students who have taken two re-sits.
    with more than two re-sit grades recorded
    If this option is checked, it is only those who have taken more than two re-sits that are put on the list.

    enrollment - students
    repeating the course as a result of failing to complete it
    This compiles the list from the students who have already been enrolled in the course(s) under the same programme of studies before, but have not completed it and thus had do re-enroll in it.
    those who, despite fulfilling requirements of the course before, enrolled in it again
    This filter only selects the students who have re-enrolled in the course(s) despite having completed it (them) under the same programme of studies before.
    those who, despite fulfilling requirements of the course before, enrolled in it again and those who enrolled in it as a result of failing it
    If this option is checked, the list is compiled from the students who have re-enrolled in the course(s) under the same programme of studies for whatever reason.
    enrolled in the course for the first time
    This only selects the students who have enrolled in the course(s) for the first time.
    who did not have the course recognized
    This puts all the students who have not had the course recognized on the list.
    selected by completion type
    If this option is checked, the application takes you to the page where you are prompted to specify a type(s) of completion. Subsequently, it is only the students who, when enrolling in the course(s), chose the specified type(s) that are put on the list.
    selected by enrollment in some other course
    This option allows you to select the students who enrolled in another course, which you are to specify using its code, in a certain term (also to be specified). The application for entering the course code is case-insensitive. If no code is provided, the filter is not applied.
    Provided you select 'any term', the list is compiled from the students who have enrolled in the specified course in any of the offered terms. The students are put on the list regardless of the programme of studies under which they have enrolled in the course.
    who completed another course
    This allows you to put on the list the students who have completed a course(s) you select using the page displayed in the next step. Provided you choose more than one course, it is possible to specify whether it is the completion of one or all of these that you want to use as a selection criterion.
    who have not enrolled in the course, but only registered for it (use in combination with the extend the list to registered students option)
    This option compiles the list from the students who have only registered for (but not enrolled in) the course. To be used effectively, the option must be combined with that of extend the list to registered students.
    Please bear in mind that the information related to students' enrollment and registration records is updated once a day (at midnight). Therefore, the list compiled is always of limited validity.

    type of studies - students
    selected by type of studies
    The types of studies to select from are as follows: B - Bachelor's degree programme, M - Master's degree programme, N - Master's degree programme (following the Bachelor's one), D - doctoral degree programme, R - advanced ('rigorózní'), C - lifelong. Checking one (or more) of the programmes and clicking on 'Select' will only put on the list the students enrolled in the selected programme(s).
    selected by study mode
    The study modes to choose from are: full-time, distance, combined, and lifelong.
    of the fields of study to be selected
    If you check this option, you will be taken to the page allowing you to specify one or more fields of study the students of which you wish to have included on the list. To apply the filter, check the option, click on the Apply filter button, specify the field(s), and click on 'Select'.
    of the specializations to be selected
    This option allows you to select the students enrolled in certain specializations. To enable the filter, please proceed the following way: Check the option, click on the Apply filter button, check the specialization(s), and click on 'Select'.
    selected by the term currently enrolled in
    This filter allows you select the students currently enrolled in a certain term of their studies. The numbers you are offered to choose from represent the numbers of terms the students of the selected course(s) have enrolled in up to now. The numbers reflect the status quo, not the situation at the time the course was/will be offered. It is only the students presently enrolled in the current term that the filter is applied to while the others (i.e. those who have interrupted or completed their studies) are ignored. Since a student may be enrolled in several programmes of studies started in different terms, he/she may be listed under more than one number.
    selected by the stage, year or block currently enrolled in
    This filter allows you extract the students who have reached a certain stage, year, etc. of their studies. The delineation of the periods, however, is faculty-dependent. The rules mentioned in the previous section apply to this filter as well.
    selected by study group
    Some faculties divide their students into the so-called study groups, in which the students stay until they complete (or interrupt) their studies. This filter allows you to select only the students of the specified study group(s).
    After checking the option, you will be taken to the page enabling you to specify one or more study groups the students of which (applies to the ones enrolled in the selected course(s)) you wish to have included on the list.

    lists of students - students
    enrolled in the topics of course Packages of Topics to be selected
    This option compiles the list from the students enrolled in a certain topic listed under a course package (of topics). As its name suggests, the course package is the one that is dedicated to a course whose seminars students attend, not a package which is used for posting topics of theses. To enable the filter, please proceed the following way: Check the option, click on the Apply filter button, check the topic(s), and click on 'Select'.
    enrolled in the topics of faculty Packages of Topics to be selected
    This option compiles the list from the students enrolled in a certain topic listed under a faculty package (of topics), e.g. the one used for posting topics of theses. To enable the filter, please proceed the following way: Check the option, click on the Apply filter button, check the topic(s), and click on 'Select'.
    other - students
    selected by their attendance
    After checking this option and enabling it by clicking on the Apply filter button, you are prompted to specify whether you want to work with the students who have fulfilled attendance requirements according to all the attendance notebooks, those who have not fulfilled attendance requirements according to at least one of the attendance notebooks (in this situation, all the attendance notebooks must have been evaluated) or the ones whose attendance records have not been evaluated yet (this applies to the students with attendance records in at least one attendance notebook which has not been processed (evaluated) yet).
    selected by their score recorded in a notebook
    This option allows you to extract the students with certain scores (recorded in a notebook). After checking this filter and applying it, you will be taken to the page enabling you to select the required notebook and specify the score to be used for the filtering.
    selected by the text recorded in a notebook
    Using the option, you can compile the list from only those students whose notebook record contains a certain expression. The expression may only consist of letters, digits, asterisk (*), the at sign (@), and underscore (_). The option also allows you to extract the students whose notebook record does NOT contain the expression specified, in which case you should put an exclamation mark (!) in front of the expression. To enable the filter, please proceed the following way: Check the option, click on the Apply filter button, enter the expression, and click on 'Select'.
    with filled Homework Vault
    After checking this option and enabling it by clicking on the Apply filter button, you are prompted to specify the Homework Vault section this concerns.
    selected alphabetically
    After selecting this filter, you will be taken to the page allowing you to choose the initial letter(s) of the names of those students that you want to have included on the list.
    female students
    This only filters out female students.
    male students
    This only puts male students on the list.
    selected individually
    This option allows you to fully customize the list by manually selecting the individual students that you want to have included on it. To perform the operation, check this filter, click on 'Apply filter', check the students you want to put on the list, and click on 'Select'.
    selected by the position(s) they occupy on the alphabetically-ordered list (e.g. the first 100 students)
    After checking this option and clicking on 'Apply filter', you will be taken to the page allowing you to specify the range of students that you want to have included on the list. This range is extracted from an alphabetically-ordered list of all the students enrolled in the selected course(s), where they have been numbered (starting from 1). Please use numbers to specify the starting and ending positions for the extraction.
    excused on a specific date
    This option only compiles the list from the students excused on a certain date.
    Czech citizenship (OP VK)
    This filter is usually used for the purpose of OP VK.
    my doctoral students
    This filters out your doctoral students.
    students I supervise
    This limits your selection to the students you supervise.
  4. Can I return to my previous selections?

    Yes, you can. All your previous selections can be found at the top of the Teacher's Notebook page under the Selections used before link. Each of the previous selections offers you two options: You can either use the selection, in which case the previously compiled and saved list of students will be used, or you can update it and subsequently use its updated version.

    Example:
    In the past, you filtered out students who had no grade recorded in IS. Now you would like to use this selection again. However, some of the students may have been granted their grades in the meantime, so the old selection is no longer up to date. Once you click on 'Update the students in the selection and use it', your selection will be updated.

    [1] links to previous selections

  5. What are the advanced selections good for?

    This application has been designed for advanced users. Provided you would like to use it, but you are not sure how, please email us at istech(zavináč/atsign)fi(tečka/dot)muni(tečka/dot)cz and we will provide you with all the necessary assistance.

    You might want to use this application in the situations where you need to filter out students meeting either only one of the selected criteria or their combination. To use the advanced selection options, choose a course (courses) whose students you wisht to work with, click on 'change filter' and then on 'Advanced selections'. Provided you want to use your current selection and, for instance, apply a specific combination of criteria to it, check the option of including the previously selected students in the new selection and choose one of the logical operators (AND, OR, MINUS). This way you can also string multiple selection criteria.
    If you do not check the option of including the previously selected students in the new selection, the menu offering you the choice of operators will disappear and no additional selection criteria will be applied.

    [1] advanced selection options

    You can also apply combinations of filters to a group of students gradually. To do so, check the option of including the previously selected students in the new selection and then keep on adding other selection criteria using the AND operator.

    [1] example of gradual filter application

Students


  1. How can I switch to another course or term?

    To select another course, please click on other courses situated next to the name of the currently selected course and choose the required one. To select another term, click on change filter first in order to display the icons to use to choose another term.

    [1] Click on this to select another course.
    [2] To select another term or faculty, click on this link first.

    The information regarding the currently selected faculty, term and course can be found at the top of every Teacher's Notebook page. Example:

    You can switch to another faculty and term by clicking on the icons situated in front of their names (top right-hand corner).

    [1] selects another faculty
    [2] selects another term

  2. What does 'change filter' stand for?

    This option allows you to change the selection restrictions that are applied to the Teacher's Notebook lists of students. Using the appropriate filter, you can, for instance, limit the number of students selected to those who are repeating the course and then send them an e-mail message requesting them to enroll in a certain seminar group.

    After you select a filter(s), all the Teacher's Notebook applications will only work with the students meeting the selection criterion (criteria) you have chosen and perform all the operations with these only. Filters can be accessed for selection and browsing from the Teacher's Notebook panel.

    [1] allows you to select a filter
    [2] information on the current filter

  3. How does one work with the list of students?

    To enter a list of students enrolled in a course, please use the following path:

    Personal Administration → Teacher → Students

    You can also access the list using the Teacher's Notebook panel.

    [1] opens a list of all the students enrolled in the currently selected course

    The list can be worked with multiple ways. You can, for instance, specify which columns you want to see displayed (e.g. thumbnails, seminar groups, students' grades, etc.). To add a column to the list, go to the Display columns drop-down menu, press and hold down the Ctrl key and select the appropriate items by clicking on them. The list also enables you to choose the way its items should be ordered.

    [1] Select the appropriate columns.
    [2] Select the way you want the items to be ordered.

    The application also enables you to select a data format and character encoding system to be used for exporting the data and printing.

  4. What is the identification string following every student's name good for?

    The student's identification string provides details concerning his/her studies and their status. Every student enrolls in one or more fields of study within his/her degree programme. Fields may also be further specified by specializations. For details concerning accredited degree programmes and accredited fields, please use the following path:

    Personal Administration → Studies .. programmes and fields

    Here are two examples of identification string (the page only lists abbreviations for the sake of brevity):

    name faculty programme field (specialization) stage
    Bc. Sherin Abu Al Saudová, LF M-SZ ZDRV (PEOP) [roč 4]
    Bc. Jan Novák, FI M-SS VT [sem 7, roč 4] PřF:MA [roč 3]

    When enrolled in a field, the student is always at a certain stage (year, term, block, cycle). Provided he/she has enrolled in fields offered by different faculties, his/her studies are considered to be inter-faculty and the field abbreviations in his/her identification string also contain faculty identifiers.

    Here is what the individual abbreviations denote:

    Programme: B - Bachelor's degree programme, M - Master's degree programme, N - Master's degree programme (following the Bachelor's one), D - doctoral degree programme, R - advanced ('rigorózní­') programme, C - lifelong learning programme
    Study mode: The information pertaining to the study mode is listed at the end of identification string provided the mode is other than full-time. The following abbreviations are used: kombin. - combined, dist. - distance, celoživ. - lifelong learning
    Status of studies: ukonč. - studies terminated, abs. - studies completed, neakt. - studies interrupted

    Examples:
    Richard Mrázek, PrF B-PSP VNEM kombin. [sem 5, blok B]
    Ing. Michaela Menšíková, ESF M-HPS NH (ukonč.)

    [1] studies - identification strings

  5. Some students previously present on my Teacher's Notebook lists have disappeared from these. What's wrong?

    Students are allowed to cancel their course enrollment during the first few weeks of every term. Provided they do so, they disappear from the course lists. The same applies to those who have interrupted or dropped their studies. The latter, however, can be added to the lists by the owners of the s_vyuka right (using the appropriate filter).

  6. Is there any way I can browse detailed information regarding a student (e.g. his/her scores listed under his/her name in notebooks, his/her letters of excuse, etc.)?

    Yes, there is. You can do so using the Detailed information on a student reference.

    [1] displays detailed information on a student

    The application displays the following:

    • the student's photograph
    • the date on which the student registered for the course
    • the date on which he/she enrolled in the course
    • the seminar group he/she enrolled in
    • the student's scores recorded in individual notebooks created under the course
    • the examination dates on which the student reserved slots and when he/she did so
    • the information about whether he/she has submitted a letter of excuse for his/her absence from classes/examinations
    You can access this application several ways. One of them is by looking up the student using the application titled People. The student's personal page lists the My student section, where you can find the list of those of your courses that the student is or was enrolled in. Using the link Detailed information on the student, you can browse some further information related to the student and the course.

    [1] 'My student' section in the 'People' application

    An alternative to this is clicking on Detailed information on a student in the Teacher's Notebook panel, which displays the list of all the students enrolled in the currently selected course. To display the information on a particular student, click on his/her name.

    [1] a quick way of accessing detailed information on a student

  7. Information on Changes in Students' Names

    To display the list of changes made in students' names and surnames over the last two years, please use the application the path to which is below. You might also want to do so in combination with one (or more) filters available in Teacher's Notebook.

    Teacher → Students .. information on changes in students' names

  8. E-mailing Students

    To send your students an e-mail message, please use the application the path to which is as follows:

    Teacher → Students .. Send mail

    The application sends your message to all the students you have selected using one (or more) of the Teacher's Notebook filters (for more information on the filters, see the question What does 'change filter' stand for?). It also allows you to choose from the e-mail messages sent under the course (including those sent by you under other courses) over the past 2 years. The messages older than 2 years are automatically deleted.

    The messages the teacher sends to all the students enrolled in a course get automatically saved in the folder titled Course-Related Instructions in the Study Materials section of the course.

  9. Is it my duty to react to the messages posted by my students in the course discussion group?

    The course discussion groups have been developed to facilitate the communication between the students attending the same courses (and, possibly, their teachers). It is not your duty to answer the questions posted in these. To let your students know whether you plan to do so or not, use the application the path to which is as follows:

    Teacher → Students .. Discussion Groups

    [1] takes you to discussion groups



Registration and Course Enrollment


  1. What is registration and course enrollment?

    The Term Calendar delineates registration period, course enrollment period, and period of enrollment changes. During these periods, students are allowed to select (register for) the courses they want to enroll in as well as cancel their registration.
    The student selects the courses he/she wants to register for either by looking them up using their codes or by picking them out from a registration template. He/she can register for any course offered at the University in the given term.
    The start and end dates of registration period, which are specified in the Term Calendar, differ from faculty to faculty.
    Provided the student meets the enrollment pre-requisites specified for the course he/she wants to enroll in, he/she will succeed in registering for it, i.e. his/her registration record will turn out to be marked white. However, if he/she fails to meet one of the enrollment pre-requisites, his/her registration record will be marked red (meaning that his/her registration was unsuccessful). During the course enrollment period and that of enrollment changes, his/her registration records are processed each time he/she changes his/her enrollment (and then every night) and he/she is automatically enrolled in the courses for which his/her registration has been successful. Once he/she enrolls in a course, he/she has the right and duty to study it.

    Students who have interrupted their studies are also allowed to register for courses. Nevertheless, the System does not enroll them in these unless they have previously resumed their studies. The Office for Studies are authorized to register students for courses and enroll them in these regardless of the status of their studies.

    Students can only register for and enroll in the courses offered in the term they last enrolled in.

    A student will not be listed in your Teacher's Notebook unless he/she has been enrolled in your course. To include the students who have registered for the course but have not been enrolled in it yet in your Teacher's Notebook, please click on 'change filter' situated next to the name of the course and select 'extend the list to registered students, i.e. those whose enrollment has not been confirmed yet'.

    [1] Extending the list to registered students

    To go to the Term Calendar, use the following path:

    Teacher → Course Catalogue → Term Calendar

    To browse a registration template, use the following one:

    Teacher → Course Catalogue → Browse templates

  2. List of Registered Students with Enrollment Problems

    The Course Catalogue specifies the so-called course enrollment pre-requisites. Provided the student meets these, his/her registration is successful and his/her registration record is marked white whereas if he/she does not (meet these), his/her registration is marked red. However, the unsuccessful registration may also result from some other factors than just a failure to meet the enrollment pre-requisites.

    The most frequent causes of registration problems are as follows:

    • The course is full and there are no longer any vacancies in it.
    • The course enrollment pre-requisites have not been met.
    • The course is only offered to students of certain fields.

    [1] Unsuccessful registration - prerequisite not met

    To browse the list of students with red registration records, use the following path:

    Teacher → Registration: problems

    Provided there are many students who did not succeed in registering for your course, please ensure the enrollment pre-requisites specified for your course in the Course Catalogue are correct. If this is not the case, please inform your Office for Studies of the fact.

  3. Permission/Exception Applications

    During the enrollment period (not the registration one, though), students with red registration records can apply with the teacher of the course for being granted the permission to enroll in it. When doing so, they are expected to give the reasons why they think they should be allowed to enroll in the course despite not meeting the enrollment pre-requisites. Since the applications are sent to all the teachers of the course, the teachers are recommended to agree on who will be handling them. The permission/exception can be granted via the IS application the path to which is as follows:

    Teacher → registration: grant permission

    If the student's application has not been processed yet, he/she can withdraw it - an act of which the teachers are notified by e-mail.
    Provided the permission/exception is granted, the student's registration becomes successful and his/her registration record changes into white.

    'Souhlas'' represents a special enrollment pre-requisite in that it requires every student who wants to enroll in the course to apply for the permission. Hence, the student's initial registration record is always red in such a course.

    Nevertheless, some red registration records do not allow students to apply for enrollment permission/exception and these cannot be granted either. This, for instance, applies to the situation where the student has already completed the course and thus he/she is not allowed to enroll in it again - a rule an exception to which is the course specified in the Course Catalogue as the one allowing students to enroll in repeatedly. In such a situation, the student can only be enrolled in the course by his/her Office for Studies.

  4. Time of Enrollment and Enrollment Pre-requisites

    In some situations, where it is only a limited number of students that can enroll in a course, those who enroll in it early enough may prevent some others from doing so later despite the fact the former do not meet the enrollment pre-requisites of the course while the latter do.

    The reason why the Information System does not prevent such situations from occurring is that the teacher would not be able to grant any student his/her enrollment permission/exception if he/she found it appropriate (because of the student's illness, for instance).
    Provided you wish to avoid the aforementioned problem, you should do one of the following:

    • enable the 'Souhlas' pre-requisite mode for the course
    • send the students not meeting the enrollment pre-requisites an e-mail requesting them to cancel their enrollment when they know they will not meet them anyway
    • contact the Office for Studies asking them to cancel the enrollment of the students not meeting the enrollment pre-requisites

Application Used for Posting Study Materials


  1. How to Post Study Materials on IS

    Provided you want to post some study materials on the Information System, you should create a new folder(s) (or, possibly, sub-folders as well) by clicking on the icon or using the Operations menu:

    Operations → Create folder
    Please enter a name (e.g. Lecture Notes) for the newly created folder (required). You can also provide a description of the materials using the Description text field.

    After clicking on the newly created folder, you can upload your materials into it by clicking on or using the Operations menu:

    Operations → Upload file
    You can enter a name for the file, but this is not required.

    Provided you wish to post several files or a tree of interlinked materials (downloaded from your Web site, for instance), you should ZIP all these into a single file and upload it by clicking on the icon or using the Operations menu:

    Operations → Unpack ZIP

    This will unpack the ZIP file with all its folders, sub-folders, and files.

    A tree of materials can also be created in a folder by copying this from another folder created under another course. You can do this by clicking on or using the Operations menu:

    Operations → Copy here

    There might also be a situation in which you want different courses to share the same materials, i.e. to make them share the same tree. To work with trees, use the following path:

    Teacher → Sharing, detaching or copying the study materials tree

  2. Changing Properties of (and Removing) Materials

    The files and folders you are allowed to administer offer you the following options, which can be accessed via the icon:
    changing properties
    You can change the name, description, abbreviation, and position of the object.
    changing access rights
    You can specify who is allowed to upload, read, and administer the object.
    deleting
    When removed from their original location, files and folders are moved into the Waste Container, where they expire (and are deleted) after some time.
    copying into another location
    You can copy the object into a specified location.
    moving
    You can move the object into a specified location.
    exporting into ZIP
    When exporting a folder, you can unpack the exported ZIP file containing it and save its contents on your computer preserving its original structure.

    The access rights of the folders created by the System itself can be changed as well. Nevertheless, these folders cannot be removed since they represent part of the uniform tree structure present under other courses as well. This uniform tree structure must be preserved for the search engines to work flawlessly for this section.

    Provided you want to be able to update the materials posted on the System quickly, make sure they are either in the plain text format or the HTML one. To edit such materials, click on or use the Operations menu:

    Operations → Edit text

    Selecting 'format the text' will break the long lines and remove the empty ones. Provided you select 'do not format the text', the text will be saved in the format you have entered it. The XML option should be selected when the material is subsequently to be used in the Presenter.

  3. What are folder attributes?

    The folder attributes specify who can access the folder and how the folder behaves. You can change these by clicking on OperationsChange rights and attributes of each item separately.

    The following options are available:

    allow only the owner and teacher to read the files in the folder and its sub-folders
    This option is particularly suitable for being used with Homework Vaults since it prevents students from copying each other's assignments. Regardless of access rights settings, it is only the student who has uploaded the file and the Teacher's Notebook users that can access it.
    append the name of the person uploading the file to its name
    This option is suitable for being used with Homework Vaults especially when you ZIP your students' assignments and download them to your computer. That is, it allows you to keep track of what student has submitted what file.
    append the personal identification number (uÄŤo) of the person uploading the file to its name
    This option is similar to the previous one.
    store information on the reading of the files stored in the folder and its sub-folders
    This option can be used for the materials and tests posted on the System. It allows users to keep track of how many times an object has been accessed. Provided the option is selected by the teacher, he/she can also see the times at which the object was accessed by individual students. The information about the fact the teacher has selected this option is displayed to his/her students in the header of the folder.

    When any of the options is selected for a folder, it works for all its sub-folders as well and the information about it is also displayed with each of these. The ^ symbol denotes that while the option has not been selected for the sub-folder, it has been selected for its parent folder and thus it is enabled for the former, too.

  4. I want to upload a batch of files into IS and I want the System to restrict access to these (the right to read) to the students with certain personal identification numbers. Is there any way of going about it?

    Yes, there is. Please proceed as follows:
    • Create files (or folders and files) containing the student-specific texts (comments on essays, corrected materials, etc.) on your computer and save each of them giving it a name prefixed with the personal identification number (učo) of the student whom you want to grant the right to read the file (folder).
    • ZIP all the files (or folders and files) into a single .zip file.
    • Before the upload of the .zip file into the Study Materials section (Operations -> Unpack ZIP), check the option of 'grant the right to read only to the person with the personal identification number (učo) contained in the name of file (folder)'.

  5. Is it possible to upload several different formats of the same file?

    Files of some formats are automatically converted into other formats. For instance, if you upload into the System a file with the .doc extension, new files of the plain text and .pdf formats (.txt and .pdf files) containing the same text as the .doc one are created. Provided you decide to upload some different versions of the same file manually (e.g. a .pdf version of a PostScript (.ps) file), you should use the option of 'Upload another format' (located in the Tools menu under Expert Tools) instead of creating (uploading) another new file. Being intended for advanced users, the Expert Tools are disabled by default. Therefore, if you want to use them, you should enable them first. The reference to the Expert Tools section can be accessed via the wrench icon ().

  6. Is there any way of finding out whether the students use the materials or not?

    Yes, there is. Please use the 'access statistics' reference, which you can access using the icon . The access statistics option can be used for individual files, but not for folders.

  7. Where can I find the statistics related to e-learning?

    The following path will take you to the page listing details related to the use of e-learning technologies:

    Personal Administration → Elportál

    Go to the section titled 'Read' and click on 'details' situated next to 'Statistics related to Study Materials'.
    For the brief overview of statistics related to the use of study materials, course discussion groups, ROPOT applications, and interactive syllabi, use the following path:

    Personal Administration → Elportál

    Go to the section titled 'Read' and click on 'brief overview' situated next to Statistics related to Study Materials. This page can also be accessed from outside the Information System at the following address: https://is.muni.cz/auth/elportal/statistika.pl.

  8. How shall I proceed when copying my study materials into another term?

    Before copying your study materials, you should remove all the files stored in the Study Materials folder of the new term since otherwise the copying option will not become available.

    To copy a tree of materials (folders and their sub-folders with references) into a new term, enter the Teacher's Notebook of the new term and use the materials-copying application the path to which is as follows:

    Study Materials → Sharing, detaching or copying the study materials tree → Copying Study Materials

    After copying the tree, you need not manually change the references in your HTML files, interactive syllabi, question sets, etc. That is, these are redirected to the new term automatically. The same applies to the ROPOT description, Depository and Interactive Syllabi information.

    Provided you also decide to copy your Homework Vault, after duplicating it, you should remove from it the assignments submitted by your students the previous term.

  9. I would like to post an image, a passage copied from a book, and an article taken from a journal on the System and make it available to my students. Is this going to be considered a breach of copyright?

    No, it is not. The Czech law protecting intellectual property allows individuals to use excerpts taken from works by other people for educational and research purposes. However, the law imposes on the one making part of someone else's work public the duty of enclosing the name of its source and that of its author.

  10. Further Information on Access Rights

    Right to read:
    This right allows users to download files and view their contents. The person administering the files may specify the date on which he/she wants the right to take effect. If no date is specified, the right takes effect the moment it is set. As regards study materials, users are recommended to keep the right to read set to anyone on the Internet.

    NB: Being allowed to access the contents of a folder does not mean being allowed to access the contents of its sub-folder(s). Provided the right to read is set for a sub-folder, it takes effect only if it is set for its parent folders as well since otherwise the sub-folder cannot be accessed.

    Provided the name of a ZIP file uploaded into the Study Materials section begins with a personal identification number (učo) followed by the minus sign (-) and the teacher has checked the option 'the files whose names start with personal identification numbers (učos) may only be read by the owners of these numbers', the file as well as all its versions can only be read by the owner of this number. However, if the teacher does not check the option mentioned above, it is the rights set for its parent folders that are applied.

    Right to upload:
    The owner of this right is allowed to upload new files into a folder and create new sub-folders in it. He/she is not authorized to change the information related to the folder (i.e. its attributes), though. The owner of this right is allowed to enter the folder, but he/she is not allowed view the contents of the files it contains.
    You might also want to specify the date by which you want the System to accept the new files. Provided you do so, the System will not allow the users with the right to upload to perform the uploading operation after this date.

    The change in access rights mentioned above is made to the Homework Vaults folder and its sub-folders only.

    NB: The right to upload files into a sub-folder takes effect only if the user has the right to read all its parent folders since otherwise the sub-folder cannot be accessed.

    Right to administer:
    This right authorizes the user to administer a folder and its contents. He/she is allowed to change the access rights of the folder, its name and description, upload files into it as well as delete them. When set for the folder, the right to administer applies to all its sub-folders as well.

    NB: The right to administer a sub-folder takes effect only if the user has the right to read all its parent folders since otherwise the sub-folder cannot be accessed.

    The user uploading a file into a folder acquires the right to administer the file automatically.

    The rights mentioned above can be granted to the following user groups:

    • anyone on the Internet (only concerns the right to read)
    • anyone logged in IS
    • students enrolled in the course in a concrete term (prior to the teaching period, this includes all the students who have registered for the course, whereas during the teaching period these are only the enrolled ones)
    • students enrolled in a concrete course (including those who enrolled in it in the past)
    • students enrolled in a concrete seminar group
    • staff of a concrete department
    • current students of a faculty
    • a specific group of users
    • teachers
    • graduates
    • doctoral students
    • a concrete person

    To add users to 'a concrete group of users', use the application the path to which is as follows:

    Personal Administration → Personnel Groups

    How can I find out whether I have set the access rights correctly?

    To verify that you have set the rights correctly, please use . Then you can, for instance, enter the personal identification number of the student whose rights you want to check.

    Are the materials with the right to read granted to the students enrolled in the course offered in a concrete term going to be accessible to these students even after the term has ended?

    The students will be allowed to access the materials with this right even later on. There are no restrictions placed on their access to them in this respect. However, the rights to administer and upload the materials expire on the day the students complete or interrupt their studies.

  11. What are the default access rights of individual sections?

    For every course, the System creates some folders automatically. These have the following default right-to-read settings, which can be changed anytime.

    Study Materials of the course: anyone on the Internet
    Learning Materials: anyone on the Internet
    ROPOT Applications: anyone on the Internet
    Course-Related Instructions: anyone on the Internet
    Testbank (can be found in the ROPOT Applications folder) is only accessible to the Teacher's Notebook users (applies to a concrete course).
    File Vault: anyone on the Internet
    Homework Vault: students enrolled in the course in a concrete term

    Before changing the default access rights, please familiarize yourself with how they work and the rules governing their use - see Further Information on Access Rights above. That is, setting the rights wrongly, you may render some data that you do not want your students to view accessible to them. Although the process of setting the rights is reversible, the improper settings in this respect may cause you a lot of problems.

  12. Study Materials on a Web Site

    There are two ways of incorporating in the Information System the study materials that have been made public on a Web site. You can either post on the System a reference to the site (containing its Internet address) using or the very pages making up the site. Provided there are many of these, please ZIP them and upload the newly created ZIP file using .

    The aforementioned methods allow you, for instance, to restrict access to the materials (using appropriate access rights), view access statistics (and thus monitor which students have browsed the materials), etc. Besides, students can pack the whole folder and download its contents in a single file.

    NB: Provided the pages you are going to upload into the System are HTML files, please make sure that the hypertext references they contain are relative like in

    <A HREF="kap2.html">another chapter</A>,
    and not absolute like in
    <A HREF="http://mujserver.cz/mujadresar/kniha/kap2.html">another chapter</A>
    .

Homework Vaults


  1. I would like to create a folder and make it a homework vault.

    The homework vault represents a folder into which students are allowed to upload their files and which is mostly used for collecting their assignments, seminar papers, and other similar material. To create such a folder (which might be of the name, for instance, identical with that of your students' assignment), go to the Homework Vaults section and click on or select the Create folder option from the Operations menu. You might also want to enter some additional information related to the folder into the Description text box. Finally, to set the access rights for the folder, click on its name, then on the Tools icon () and then on 'Rights' (). By clicking on Open the folder as a homework vault, you authorize the students enrolled in the course under which this folder has been created to upload their files into it.

    You might also want to specify the date by which you want their files to be provided. If you do so, the System will deprive the students of the right to upload their files, i.e. prevent them from doing so, after this date.

    The change in access rights mentioned above is made to the Homework Vaults folder and its sub-folders only.

    NB: Provided you want to prevent students from copying their assignments, you should change the folder attributes by clicking on OperationsChange rights and attributes of each item separately and selecting 'allow only the owner and teacher to read the files in the folder and its sub-folders'

    Therefore, if you want the students to be able to access each other's materials, do not select this option.

    Evaluating Assignments Uploaded into Homework Vault

    To notify your students of the scores they gained for their assignments uploaded into your Homework Vault and/or the mistakes they have made in these, you can:

    • use the Notebooks application
      To create a new notebook, use the following path:
      Teacher → Notebooks .. create
      Enter a name for the new notebook, which can be, for instance, the same as that of the Homework Vault containing the assignments, check 'allow students to access the contents of the notebook' and, if you want the students to be able to access the evaluation statistics, check 'allow students to access the notebook-based statistics'. To enter your students' scores, grades or your comments regarding their assignments into the notebook, use the following path:
      Teacher → Notebooks .. Edit contents

      [1] You can enter some evaluation comments into a notebook as well.

      The System also allows you to add up the scores stored in the notebook(s) and convert them into grades. For further information on this feature, see the instructions on how to use notebooks:

      Teacher → Notebooks .. Help
    • correct the assignments electronically (e.g. using the red font in Word) and post the corrected versions under their originals using It is also advisable to post the file containing evaluation information (a report) right under the students' assignments. This can be done one of the following ways:
      i. by changing the order of files using
      ii. by using Expert Tools (intended for advanced users)
  2. What if some other people are helping me to correct assignments?

    Provided there are some other people participating in teaching a course or correcting (marking) assignments (e.g. doctoral students), the easiest way of authorizing these to administer the Study Materials folders is by selecting them as 'teachers' in the Course Catalogue. To do so, use the following path:

    Teacher → Course Catalogue .. Edit teacher-related data

    All the IS users specified as 'teachers' of the course in the Course Catalogue are allowed to use the Teacher's Notebook and administer the Study Materials folders. Therefore, it is not necessary to grant them any special access rights.

Notebooks


  1. What is the purpose of notebooks? How can I anable assistants to acces them?

    Notebook represents an electronic sheet used for entering messages for individual students of up to 3.000 characters each.

    [1] Editing a notebook

    Students can access their notebook records provided you make the notebook accessible to them. You can also deny students' access to the notebook if you, for instance, plan to use it exclusively for your own purposes. The notebook contents can also be attached to a mail message sent to students, in which case each student receives the message with only his/her notebook record enclosed.

    Notebooks can also be utilized for storing students' interim results, scores, etc. Provided a student's score is entered into a notebook and it is to be used in some calculations or operations based on these (addition, statistics, graph, etc.) later on, it must be marked with an asterisk (e.g. *23, *-1, *5.4, etc.). Teachers can also use notebooks for grading based on the grading scale entered into IS as well as the transfer of grades into * the evaluation form.

    Teachers often use notebooks to:

    • post and store notes related to essays, tests, exams, etc.
    • post and store comments regarding assignments submitted
    • post and store information pertaining to rooms where examinations are to take place and their sitting arrangement (sent by e-mail prior to the examinations)
    • post and store scores

    Provided you plan to have your students' tests graded by your assistant, please ensure he/she has been appointed (specified as) an 'assistant' for the course in the Course Catalogue. To do so, use the following path:

    Teacher → Course Catalogue .. Edit teacher-related data

    After being assigned to the course as 'assistant', he/she will be allowed to administer the notebooks created under the course.

  2. Creating and Removing a Notebook, Changing Settings, Editing Contents

    To create a new notebook, click on 'create' situated in the 'Notebooks' section (placed on the main Teacher page). Providing you wish to perform any other notebook-related operation, select the appropriate notebook first.

    [1] Entering grades based on scores

    To perform a notebook-related operation, go to the 'Notebooks' section:

    Teacher → Notebooks

    The following options are available:

    • New: create | create by copying | create a new notebook filled with evaluation taken from another course
    • Change settings: settings | add a student | remove a student | remove a notebook
    • Edit contents

    When creating a notebook, you will be asked to enter its name, specify whether the notebook contents and statistics (students' scores and their score-based positions amongst the others) should be accessible to students. You should also specify whether you want the missing students (programmes of studies) to be added to the notebook during the validation process. It is not advisable to create any notebooks during the first few weeks of the term when the list of students enrolled in the course is not complete. Nevertheless, if you decide to do so anyway, remember to validate it (for further information, see the validation section below). To create a notebook for several courses, select these before entering the Teacher application.

    After entering a notebook for the purpose of editing its contents, you can browse the list of students enrolled in the course and some additional information associated with these such as the fields they have enrolled in, types of completion they have selected, and their grades gained for the course (if there are any). Provided you have selected more than one course or notebook, the codes of the courses and names of the notebooks are displayed as well. The application also allows you to add and remove the contents-sent flags.

  3. Notebooks Containing the Students Selected with One of the Filters

    Provided you decide to create a new notebook containing a certain group of students sharing certain common characteristics selected with one (or more) of the filters, you will be offered the option of 'I want all the students enrolled in the course to be included in the notebook.' To keep your filter(s) active, do not check this option. Besides, you should also select 'do not add missing students (programmes of studies) to the notebook during the validation process' in order to prevent the filtered list from changing. For further information, see the validation section below).

  4. Sending Notebook Contents by E-mail

    The application 'send e-mail' sends an e-mail message to the students contained in the notebook and inserts the relevant contents (related to a concrete student) in the place that you mark with the <BLOK> tag. The main body of the message is saved for later use. To go to the e-mail-sending application, use the following path:

    Teacher → Notebooks .. send e-mail

    If you are sure you do not want to use the message as a template in the future, you can select 'send the message without saving it'. When entering the application, you are offered the messages you and your colleagues sent in the past. These can be used as templates for your new messages. Clicking on 'save the message as a new one (do not rewrite the original used)' will save the new message. This newly saved message can be deleted any time you see fit.

    Contents-Sent Flag

    Notebooks support the use of contents-sent flags, which are always student-specific. The contents-sent flag is added to the student's name each time the notebook contents are sent to him/her in an e-mail message.

    To exclude some students from the list of those to whom the notebook contents is to be sent, please select the 'do not send the message to the students with the contents-sent flag' option. This is how you can prevent the students who have already received the message from receiving it again. This option is, however, disabled by default, i.e. the message is sent to all the students making up the notebook unless you enable it.

    Before sending the notebook contents to your students, you can also select the 'do not add the contents-sent flags to the notebook after sending the message', which causes the flags not to be added.

    To remove all the contents-sent flags from the selected notebook(s), please use the 'Removing Contents-Sent Flags' reference. Provided you only want to remove some of the flags, use the page for editing the notebook contents (click on 'Edit contents' and uncheck 'contents sent').

    Positioning Notebook Contents within E-mail Message

    The notebook contents can be appended to the end of the message you are sending to your students (default mode) or it can be inserted in the place you mark with

    <BLOK>
    This insertion, however, can only be done once per message. The contents is always placed on a new line, i.e. enclosed in tags used for starting a new paragraph. Here is an example:
    Subject: Mid-Term Test Results (May 15, 2006)
    	    Text of the message:
    	    Dear students,
    	    your mid-term test scores turned out to be lower than I had expected. Many of you erred in Problem 2 and thus I have decided to devote part of my next 
          lecture to it and provide you with the right solution. Enclosed are your personal scores for the individual problems you were asked to solve as well as 
          the total: <BLOK>
    	    All the best
    	    Michal Brandejs
    The <BLOK> tag is subsequently replaced with the contents associated with a concrete student and the message gets, for instance, the following form:
    Dear students,
    	    your mid-term test scores turned out to be lower than I had expected. Many of you erred in Problem 2 and thus I have decided to devote part of my next 
          lecture to it and provide you with the right solution. Enclosed are your personal scores for the individual problems you were asked to solve as well as 
          the total:
    	    3 -2 1.5 2 4 *8.5
    	    All the best
    	    Michal Brandejs
    Each time the notebook contents are sent to students, the application does so only once for every one of them. Therefore, even if a student is enrolled in more than one programme of studies, he/she only receives one message every time the contents are sent. Provided a student is recorded only once in the notebook, it is only the notebook contents that are appended to the end of the message or inserted in the place marked with <BLOK>. Nevertheless, if a student appears in the notebook more than once, it is also his/her studies-related identification strings and the code of the course that are added to all the notebook contents associated with the student.

  5. Entering Evaluation with Notebook Contents Displayed

    Entering evaluation with the notebook contents displayed represents an alternative way of entering evaluation (grades). The application allows you to display the contents of the selected notebook(s) in the evaluation form. Thus, you can base your students' grades on their notebook(s) contents and, at the same time, enter these in the evaluation form without switching between windows loaded with the evaluation form and the notebook(s) separately.

    To be able to enter your students' evaluation information with the contents of a notebook displayed, please use the following path:

    Teacher's Notebook → Enter evaluation (notebook contents displayed)

    Select the notebook(s) whose contents you want to display in the evaluation form. You can also choose between two possible ways of doing so - either on a separate line or in a column. Logically, the separate-line mode is suitable for the situations where the notebook contains a lot of information. It is possible to switch over between the display modes by clicking on 'select some other notebook(s)' and checking or unchecking 'Display contents on a separate line'.

    Some users can also activate the option 'Is 'requirements fulfilled' recorded in a notebook?' in the Course Catalogue. Provided this option is enabled, you will be prompted to create such a notebook. Subsequently, this kind of notebook, when displayed in the evaluation form, can be used for checking whether a student gained the auxiliary 'requirements fulfilled' or not.

  6. Scores, Statistics, and Graph

    The notebook can be used for entering and storing a wide range of information. When used for storing scores and performing operations based on these, the application searches for the following sequence of characters: asterisk (*), digit(s), minus sign (-), decimal point (.) or decimal comma (,).

    The number of times this sequence is used and its location do not matter. Here are a few examples of the right score records:

    *23
                 *-14
                 *3.5
    	     *8,2
    The score, which should always be preceded by an asterisk, may be positioned anywhere in the text. Hence, even the following are admissible:
    The score gained for Task 1 is *3.5, the score for Task 2 is*8 and that for *Task* 3 is *100.
    Provided there are several scores entered for the same student in the same notebook, these are added up before being used by any other operation. Therefore, the total calculated from the scores listed in the previous example is 111.5 since it is 3.5, 8, and 100 that enter the addition. The digits not following an asterisk immediately are ignored. The same applies to the asterisks which are not followed by a digit, minus sign, decimal point or decimal comma.

    You can also use negative numbers as well as the decimal ones (which must contain a decimal point or decimal comma. In calculations, numbers are usually rounded to two decimal places.

    The score-processing application only works with the records containing at least one score (a number preceded by an asterisk). Provided it detects more than score in the same record, it adds them up before using them for other operations. Moreover, the application uses the scores for providing statistical information and displaying a graph based on it.

  7. Suggested Grades (Based on Scores), Grades in Notebook

    The notebook can also be used for storing the students' final grades, each of which must be marked with the 'at' sign (@). The grades that can be used are the following:
    -,1,2,3,4,A,B,C,D,E,F,N,P,U,V,Z
    (lower case is also admissible). Provided you want to enter several grades into the same notebook record, each of these must be preceded by the 'at' sign as it is the case with the following example:
    @F @E
    It is also possible to use the application that assigns each student a grade based on his/her score stored in a notebook. To go to it, use the following path:

    Teacher → Notebooks .. Scores .. evaluate on the basis of scores

    The application requires that you specify the grading scale you want it to use. That is, you will be prompted to enter the minimum score for each grade the student must reach in order to be assigned the grade. The scores you enter here will be saved as default ones for all the other selected courses (the application can be accessed even after you select more than one course).

    The notebook used by this application must contain scores in the right form, i.e. preceded by an asterisk (*), since otherwise the grading process is not be carried out properly. Provided there are several scores occupying the same line, these are added up before the grade is calculated. The application creates a new notebook and copies into it the contents of the selected one. It appends the student's grade (evaluation) (marked with '@'), which is based on his/her score, to the end of the copied string.

    [1] Selecting notebooks to be edited

    Using the application, you can also select from the following options: 'do not add any grades (evaluation) to the students who have already gained some' and 'use '@-' if no score is found'

    Provided you select the former, no other grade (evaluation) will be added to the records already containing some (marked with '@'). If you select the latter, @-' (absent) will be added to the records of the students with no score found.

  8. Evaluation Transfer

    The application used for the evaluation transfer loads the notebook you have selected and searches for all the grades (evaluation) marked with the 'at' sign (@). Provided there is more than one grade recorded for the same student, these are transferred in the same order.

    The evaluation transfer always adds the grades stored in the notebook to the ones in the evaluation form. Therefore, if you run the application more than once using the same grades, it will add these to the ones previously transferred, which may be undesirable. Hence, provided you want to replace the grades (evaluation) contained in the evaluation form rather than add to them some new ones, you should do so by importing the new grades (using the grades-importing application).

    Once you run the application, a test transfer is carried out and a list of error messages is displayed. Clicking on 'Transfer the grades (evaluation)' executes the error-free transfer operations.

  9. Adding up Scores Stored in Different Notebooks, Automatic Addition

    Addition of scores stored in different notebooks creates a new notebook into which the scores stored in the notebooks previously selected are copied together with their calculated totals.

    Automatic Addition of scores stored in different notebooks creates a new notebook into which the scores stored in the notebooks previously selected are copied together with their calculated totals. Moreover, the totals are automatically re-calculated every hour.

    After entering one of the applications, you are prompted to select the notebooks the scores of which you want to add up. The table offers you only the notebooks containing some scores.

    The newly created notebook only contains the students whose score(s) is (are) stored in at least one of the notebooks entering the addition. Provided you check 'only those with a score', it is only the students with a score(s) recorded in all of the selected notebooks that will be included in the calculation and the new notebook (the one containing totals).

    The newly created notebook lists information in the following format:

    23|  -2|12.5|    |  10|  *43.5
    In this particular example, five notebooks entered the addition while in the fourth one no score was found for the student. The number following the asterisk represents the student's total, which is 43.5. The vertical bars separate the scores of individual notebooks.

  10. I would like to perform some more complicated operations with the scores stored in my notebooks. Can I do so by using the feature called customized addition?

    The operation of customized addition results in the creation of a new notebook containing results of the mathematical operation specified in the so-called bc script.

    After entering the application allowing you to perform the aforementioned operation, you will be provided with a list of all the notebooks available under your course. It is only the ones containing scores in the form of '*34' that can be used for the purpose of customized addition. Provided you check 'only those with a score', it is only the students with a score(s) recorded in all of the selected notebooks that will be included in the calculation and the new notebook (containing totals). Provided you only want to include in the calculation the students listed in certain notebooks, check the latter in the only students in selected notebooks column. Consequently, it is the students with a score recorded in at least one of the notebooks selected that will be included in the calculation and the new notebook.

    Besides the simple additions, the bc script allows you to perform more complicated mathematical operations.

    Example of use: Your students have taken two tests with the maximum score of 100 each. Their scores are stored in two notebooks with the codes of test1 and test2. You can use the bc script to calculate totals (which are subsequently uploaded into another notebook) from the values of the two test notebooks in the situation where you want the values to contribute to the final total in, for instance, the following ratio: 25 percent of the test1 value and 75 percent of the test2 value. Moreover, you might want each student to reach, for example, at least 80 percent of the final total since otherwise he/she should not be allowed to complete the course. In such a situation, your bc script should look like this:

    print "*"; 0.25*test1 + 0.75*test2;
    if (0.25*test1 + 0.75*test2 >= 80) print "@Z" else print "@N"

    Enter the code into the Enter a custom bc script field and run the script.

    The newly created notebook should contain the totals in the form of, for instance, '*12.3' as well as the final evaluation (Z or N - standing for 'requirements fulfilled' and 'requirements not fulfilled' respectively). This evaluation can subsequently be transferred to your evaluation form.

  11. Printing and Exporting Notebook Contents

    The contents of a notebook can be printed out on a properly configured printer (in the event of technical difficulties, contact your local Computer Laboratory) or it can be saved in a postscript file. Printing can be done in the line mode or the column one.

    The notebook-exporting application creates a file that can be edited outside the Information System with the aid of Excel or other similar programs. After editing the file contents, you can upload (import) the new data back into the notebook.

    The file generated by the exporting application contains several columns listing information in the following order:

    1. student's personal identification number (učo)
    2. student's surname and name
    3. abbreviation denoting the student's field(s) of study
    4. course code
    5. tags 'opak' and 'znovu' provided the student repeats the course and 'isp' if he/she has a customized study plan
    6. type of completion selected
    7. Information System identifier - Must not be modified!
    8. text (score) to be uploaded into the notebook

    The contents-importing application requires the presence of the columns F (No. 6) and H (No. 8). The others are optional. If you change or delete an identifier, it will not be possible to import the contents.

  12. Importing Notebook Contents

    The importing application allows you to upload (import) the data you have edited on your computer with the aid of Excel or other similar programs into the selected notebook.

    The application is used to upload into the Information System the file generated by the notebook-exporting application. To keep the file functional, you should preserve in it the column containing the information identifying the students' programmes of studies and the course(s). The importing operation rewrites the current contents of the notebook stored in the System. The changes thus made are irreversible.

    When saving the file in Excel, you must do so in the text (tab-delimited) format. The application will not accept a file saved in Excel sheet format.

    One file may only contain a notebook of one name even if the notebook belongs to several courses. However, while importing the file, you must select all (or more of) the courses contained in the file, i.e. all the courses for which you want to upload the notebook contents must be listed at the top of the page. If this is not the case, you will probably receive an error message reading 'You are not authorized to work with this course'.

    When a file containing the notebook contents is being imported, it is only some of its columns that are used. The columns are tab- or colon-delimited and they are labeled with numbers starting from 1. The notebook-importing application requires the presence of two (or three) of the columns. One of these contains identifiers encapsulating the information related to the course, term, student and his/her programme of studies and enrollment. This information must not be changed during the process of editing the file, i.e. outside the Information System. The first number of each identifier represents the student's identification number (učo), which is followed by the code of the course. There is also some other information included in the identifier, which is used for detecting the modifications made unwittingly and marking these as errors. Please specify the ID number of the column that contains the identifier (required). The default value represents the ID number of the column in which the exporting application inserts the identifier.

    Another column required is the one containing the notebook contents. You can specify several columns as those containing it (using their numbers) provided you have edited the exported notebook file in Excel. The operation importing the notebook merges the contents of all the specified columns (using spaces as separators).

    Provided you use the notebook for entering more than one line of text per student, the exporting application creates the so-called supplementary lines to store the additional text in (applies only to the files exported in the text format with the columns delimited by colons, not those in the Excel format). The supplementary lines can be found in the first column (these begin with the vertical bars ('|')). The notebook can also be imported in this format.

    It is advisable to perform the notebook-importing operation at least twice - first without saving (use the default option 'try without saving - used for checking purposes'). This will prevent the application from making any changes in the IS record and all the error messages and other important information will be displayed to you.

    Provided you select 'import and save', all the correct records in your file will be uploaded into the System. The wrong ones will not be saved.

    If you remove some lines from the file generated by the exporting application, the importing procedure will keep the notebook contents (stored in the System) associated with the students deleted from the file unchanged. In such a case, it is only the contents associated with the students (and courses) specified in the identifiers that will be re-written.

    Provided you need to put '*' in front of score values (done when you plan to use these for some arithmetic operations in the future) occupying a certain column, proceed as follows (applies to Excel): select the column and go to Format -> Cells -> Number -> Custom -> and enter into the Type field the following:

    "*"#

  13. The IS development team recommend teachers to use the validation feature. What is validation?

    The list of students compiled in a notebook at its creation might not always correctly reflect the enrollment status later on since some new students usually enroll (while others cancel their enrollment) in the course during the first weeks of term. Besides, some students may cancel their enrollment even later. That is why it is advisable to validate the notebook and thus update the list of students it contains. Provided some inconsistencies are found, the Information System displays a table similar to the following one:

    [1] Validate notebooks to remove inconsistencies

    Operations:

    Automatic validation:
    This operation is performed automatically once you enter the validation application. It removes the inconsistencies stemming from the situations teachers do not usually find of particular importance such as cancellation and subsequent resumption of student's enrollment, interruption of student's studies, his/her change of programme of studies, etc. The application displays a list of operations removing these inconsistencies. Teachers are recommended to skim through these. Provided you find anything unclear, feel free to contact the appropriate Office for Studies (https://is.muni.cz/studijni/).
    Adding students to a notebook:
    The application may suggest that you add some students to the selected notebook. These are usually the ones who enrolled after the notebook was created. If you do not wish to add new students to your notebook (because it has been created, for instance, for a certain seminar group), check 'do not add missing students (programmes of studies) to the notebook during the validation process' when creating the notebook. The option can also activated for the notebook already created via the settings reference placed in the Notebooks section.
    Removing students from a notebook:
    The validation application may also suggest that you remove some students from the selected notebook. When doing so, however, you should proceed with prudence. That is, you should not execute the operation in the situations where the date on which a student's status of studies last changed is comparatively recent since such a student might only be being transferred from one programme of studies to another. Removing such a student from the notebook might consequently result in an undesirable loss of information associated with him/her.

    If there is no inconsistency removable by an operation (one of the aforementioned ones), the operation is not offered for execution.

Evaluation


  1. Grading Scheme

    Each grade consists of a single character representing teacher's assessment of the student's work and knowledge. When enrolling in a course, every student selects (accepts) a certain type of completion of the course (e.g. examination, colloquium, 'requirements fulfilled', etc.) and thus he/she can only gain the grade (evaluation) corresponding to this type. The following grades (evaluation) are used at the University:

  2. Evaluation String

    The evaluation form may list more than one grade (evaluation character) per student. For instance, the string of FFB consists of two fail grades and the B one. In this particular example, the student failed an examination as well as his/her first re-sit and gained B for the second one.

    The evaluation string may consist of any number of fail grades and only one grade completing the course. Besides, the grade (evaluation) completing the course must be listed last. The grade (evaluation) that is considered final is the last (rightmost) one.

    It is advisable to enter students' grades one by one rather than as strings since the first way of the two keeps the students constantly informed about their performance. That is why teachers are recommended to enter their students' grades into the evaluation form shortly after every examination or re-sit the students take. Please proceed diligently when entering your students' grades into the System since the number of re-sits they have taken plays a pivotal role during the process of checking their studies.

    The application uploading grades into the System is case-insensitive.

    [1] Evaluation form

  3. Date of Evaluation

    The date is always recorded with the last grade (evaluation) entered and has the format of 'day month year'. The default date is the current one.

  4. What if a student does not come to an examination?

    If a student fails to come to an examination, '-' (minus sign meaning 'absent') should be used. Although this evaluation character is not listed above, it can be used for every type of completion.

    The section

    Teacher → Attendance .. Letters of Excuse

    allows you to find out for what examination dates your students have submitted letters of excuse to the Office for Studies.

    [1] Check students' letters of excuse

    Please ensure your evaluation form has been filled in completely at the end of each term and that all the 'absent' marks have been entered into the students' records for their absences. That is, if the student's absence is not properly excused, the 'absent' mark is considered to be the fail one thereby affecting the student's grade average. The 'absent' marks are also used in the process of checking the student's studies. Therefore, make sure you are diligent and just in this respect, please.

  5. Who can see the student's grades?

    The Information System keeps a record of all evaluation strings and evaluation changes. Besides, it is the information identifying the person who has made the evaluation change that is recorded as well. Teachers can access the history of all the evaluation changes.

    The student's grades are only accessible to the student himself/ herself, teachers of the given course, users specified as contact persons, course guarantors, and owners of the s_studium> right (chiefly the Office for Studies staff) as well as the s_vyuka one.

  6. Evaluation-Related Notes

    The Note column contains studies-related tags such as 'repeating' (meaning the student is repeating the course as a result of not having completed it), 'again' (meaning the student has enrolled in the course again despite completing it before), etc. There might also be some specification strings attached to the tags (e.g. 3x) specifying how many times the concrete event has hitherto occurred. Therefore, 'repeating 3x' says the student has failed to complete the course three times before. Likewise, 'again 3x' means that the student has completed the course three times before. The specification string of '1x' is not used. 'cust. study p.' denotes customized study plan.

    The column titled 'Type of Completion' specifies the type of completion the student selected (accepted) when enrolling in the course. Once selected, the type of completion can only be changed by the Office for Studies.

  7. Browsing Evaluation Form

    The evaluation form only displays the number of lines specified at the bottom of the page (see the field next to 'maximum number of lines in the form'). Hence, if the number is, for instance, 100, it is the first 100 students that are displayed on the same page. After entering their grades (evaluation), you can either save your changes and have another batch of students displayed using the 'Save and go to another batch' button or you can only save the changes and stay on the same page by clicking on 'Save'. Provided you click on 'Go to another batch without saving, the changes you have made in the form are not saved and another batch of students is displayed.

    [1] Browsing evaluation form

    If the form contains fewer than 100 lines, it is only the 'Save' button that is displayed at the bottom of the page. Provided the number of lines making up the form exceeds 100 and you want more of these to be displayed on the same page, change the number in the field situated at the bottom of the page (next to 'maximum number of lines in the form'). The newly entered value will take effect after you click on one of the aforementioned buttons.

    The 'Save' button can also be used for saving the changes repeatedly as they are made. Each time these are saved, the newly loaded page lists them at its top.

    The number of form entries (students in the form) can also be changed by applying one of the filters available. To activate a filter, click on 'change filter' situated at the top of the page.

  8. Two or More Teachers Entering Grades Simultaneously - Interference

    When entering grades into the same evaluation form simultaneously, teachers may overwrite each other's changes. When the System detects a change in the contents of the form made by someone else after you opened it, it informs you of the fact and asks you whether you really want the changes made by the other user to be overwritten with yours. Since this warning tends to be overlooked, its is advisable to enter the grades (evaluation) when no one else is doing so or use the application for entering grades in the one-by-one way. To do the latter, use the following path:

    Teacher → Evaluation .. Enter a student's grade

    The application allows teachers to enter grades (evaluation) for individual students separately, i.e. it does not display the form listing several students.

    [1] Entering a student's grade

    Note: To get the System to display in the evaluation form some notebook contents associated with students, click on 'Include a notebook in the form'.
    Provided the notebook contents are already being displayed, but you want to hide them, click on 'Do not use any notebook'.

  9. Alternate Ways of Entering Grades (Evaluation)

    Some other features available:

    entering the same evaluation (e.g. 'requirements fulfilled') for more than one student at a time:
    Select a group of students applying one of the filters available (by clicking on 'change filter') and use the following path:

    Evaluation .. for more than one student at a time

    preparing the evaluation form with grades (evaluation) outside the Information System and import it:
    To do so, follow the path below:

    Teacher → Evaluation .. export

    The application allows you to download the evaluation form containing all the necessary identification information to your computer. After entering grades into the form, you can upload (import) it back into the System using

    Teacher → Evaluation .. import

    on the scores recorded in a notebook">having students' grades calculated on the basis of the scores recorded in a notebook(s) :
    You can store your students' test scores in a notebook(s). To access the notebooks-managing applications, use the following path:

    Teacher → Notebooks

    The applications also allow you to add up the scores and calculate the grades.

    entering grades (evaluation) of the students who have reserved a slot on a specific examination date
    This can be achieved in two steps:

    1. Limit the list of students you are working with to those who have made a reservation for a slot on a specific examination date (using one of the filters available in Teacher's Notebook).

      To activate the filter, use the following path:

      Teacher ... You may select none, one or several of the criteria (filters) below

      Next, check 'selected by examination dates' and click on the Apply filter button. Choose an examination date and click on 'Select'.

    2. Enter the students' grades (evaluation):

      To do so, use the following path:

      Teacher → Other ways of entering evaluation .. using a form listing several students

      After entering the grades into the form, remember to save them.

    [1] Entering a student's grade
    [2] Entering grades using a form listing several students
    [3] Entering grades for more than one student at a time
    [4] Importing grades from a file
    [5] Exporting grades

  10. What is the purpose of the text fields placed in the evaluation form containing abbreviated surnames?

    The application contains a module keeping track of how many students individual teachers have examined. Provided a teacher has examined a student several times, the student is included in the total number as many times as he/she has been examined by him/her. The column titled 'Entered by' lists three drop-down menus containing the names of teachers listed under the course as 'lecturers', 'seminar tutors', and 'alternate examiners'. The first menu is used to select the examiner who has entered the first grade, the second one to select the examiner who has entered the second grade, etc. If it is the examiner himself/herself that is entering a grade (evaluation), his/her name is selected by default and he/she need not make any selection. Provided it is someone else that is entering grades for the examiner, the person doing so should select the examiner's name. The examiners with no grade (evaluation) entered are ignored.

    [1] Evaluation field
    [2] Initials of the person entering evaluation - can be selected

    The information on who has entered what grade can be found under the following references:

    • Enter a student's grade
    • using a form listing several students
    • for more than one student at a time
    • import from a file
    • evaluation transfer (available in the Notebooks section)

    It is not possible to keep track of who has entered what grade in the courses allowing all the teachers of the faculty to enter grades (evaluation) for these.

Examination Dates


  1. Examination Date Specifications

    The Information System allows every teacher to post under his/her course multiple examination dates with slots open for reservations and it subsequently makes sure that every student reserves a slot on only one of the upcoming examination dates under this particular course.

    The application the path to which is

    Teacher → Examination .. Edit examination dates

    allows you to specify the following:

    Date of examination
    Besides the actual date (day of month, month, year), this item also covers the time (hour and minute) of the start of the examination. Every student is allowed to make a reservation for a slot on one upcoming examination date only. He/she is allowed to make another reservation only after this date.
    Examination room
    Please provide some information related to the venue of examination in the form your students comprehend.
    Type of examination date - examination vs. re-sit (optional)
    The dates can be posted as examination ones, re-sit ones, or hybrid (i.e. those allowing students to make both examination and re-sit reservations). It is also possible to post dates which have no specification in this respect. As every student is allowed to reserve a slot on only one examination date, in the situation where he/she intends to take a re-sit he/she can only make a reservation on a re-sit date, hybrid one, or the one with no specification in this respect.
    Maximum number of students
    This item enables you to specify the number of examination date slots your students can reserve, i.e. the maximum number of students that can sit for the exam on that date.
    Do not remove the students who have interrupted their studies from the reservation list
    In some special cases, the System may allow the capacity limit entered for a date to be exceeded. That is, if the reservation list gets full and one of the students on it interrupts his/her studies (thereby allowing someone else to reserve the slot previously occupied by him/her) and he/she subsequently resumes his/her studies, the problem mentioned above (i.e. the number of reservations exceeding the limit) occurs. Although teachers may occasionally encounter such a situation, the number of students by which the specified limit gets eventually exceeded usually turns out to be very low. However, if you think this situation might pose a problem for you, please check the option of 'do not remove the students who have interrupted their studies from the reservation list'.

    Note: Despite having incorporated this option into the System at the request of some of its users, the IS developers advise teachers against using it since they believe it is better to have a few more students (than expected) come to an examination than many fewer.

    Reservations for a slot on this examination date required
    Once you activate this option, the System will start allowing your students to reserve slots on the examination date. In most situations, teachers check it without specifying any open for reservations from date. However, if you do not want your students to make any reservations since you, for instance, want all of them to sit for the exam, do not check this option.
    Open for reservations from - Open for reservations to
    Provided you want your students to hunt for slots on your examination date, please enter a date for 'open for reservations from'. This will cause the date slots to open for reservations at 5 p.m. (on the date specified). If you decide on this option, please make sure that you also check 'reservations for a slot on this examination date required'. Provided you leave the open for reservations from field blank, you will prevent your students from hunting for the slots (in their effort to make their reservations as early as possible) as they will have no way of finding out when exactly they can start making their reservations.

    You may also want to enter some dates into the open for reservations to and cancellation possible to fields.

  2. Examinations, Re-Sits, Evaluation

    Please ensure that you post on the System a sufficient number examination/re-sit dates and let your students know it is their duty to reserve a slot on one of these. After the examination/re-sit proper, you should enter the '-' mark (meaning 'absent'), which is equivalent to 'F' or 'N', into your evaluation form for those of the students who have not taken it.

    Provided a student has already failed an examination and he/she wants to reserve a slot on an examination date, the System will not allow him/her to do so. That is, such a student is only allowed to make his/her reservation for a re-sit date slot or hybrid date one. As a rule of thumb, the student may make reservations for slots on re-sit dates repeatedly (depending on the number of re-sits he/she is entitled to), but he/she may reserve a slot on only one such upcoming date.

    Teachers are not entitled to deprive the students who have not taken their examination yet of an opportunity to do so on a re-sit date. However, such students may be awarded the '-' mark for their previous absence.

  3. Editing Examination Dates

    Editing examination dates (posting new ones, modifying and canceling the ones posted before) can be done several ways:
    Editing one date at a time

    To edit one examination date, please use the application the path to which is as follows:

    Teacher → Examination .. Edit examination dates

    Clicking on the link 'Post a new examination date ...' will open a blank form used to post a new date, which can be pre-filled with the information entered for a previously posted one.

    Provided some examination dates have already been posted under the course selected, the application will display a table listing operations you can perform on the individual dates. To change some of the date-related information, click on the edit reference.

    Editing several examination dates of the course at a time

    The application allows you to post several new dates (or edit several existent ones) at once. You should edit your dates this way only if you are already familiar with the individual items and you no longer need any explanatory notes.

    [1] Form used for editing several examination dates of the course at once

    Exporting examination dates

    Exporting examination dates proves particularly useful when it comes to posting or editing batches of dates. Provided you want to do the latter, you should first export all the previously posted dates using 'Export of examination dates of the course', edit the exported file in your computer and subsequently import the file back into the System using the appropriate importing application.

  4. Informing Students about Changes

    Informing students about the changes in examination dates appears to be vital whenever you modify your dates in any way (e.g. change the number of students allowed to make a reservation, change the time of examination, post a new examination date, etc.). Please do so by e-mail, which you can send from the application the path to which is as follows:

    Teacher → Examination .. Edit examination dates → Notify the students who have not completed the course yet by e-mail

  5. Reserving Rooms

    Room reservations are not made automatically by the System and you should therefore make them by yourself using the application the path to which is as follows:

    Teacher → Examination .. Edit examination dates → Room reservations

  6. How can I find out what time my students are free (sit for no other examination)?

    The System enables you to keep track of how many of your students sit for examinations in other courses and when. The path to the application providing you with the information is:

    Teacher → Examination .. Edit examination dates → When are my students free?

    It is advisable that you use this application whenever planning your examination dates since these may otherwise collide with those of your colleagues'.

  7. Operations Involving Reservation Lists

    The page listing your examination dates also displays references to multiple operations that you can perform on the students who have reserved slots on a particular examination date such as displaying the reservation list of the date, the students' photographs, their letters of excuse, etc.

    [1] Application used for editing examination dates

    Provided you wish to work with several dates at once, click on the change filter reference (situated next to the name of the course at the top of the page) and check the selected by examination dates option. This will allow you to limit the list of students you are working with to those with reservations on the selected dates.

    Operations - all these only concern the students who have reserved a slot on the selected examination date:

    list
    Clicking on this reference will take you to the list of the students (containing their names and personal identification numbers) who reserved slots on the selected examination date.
    mail
    This reference allows you to send e-mail to the students.
    photo
    This option enables you to browse the photographs of the students. Alternatively, these can also be displayed in the mode suitable for printing from a browser.
    edit
    Use this option to edit some of the information related to the examination date selected such as the time of examination, its venue, and maximum number of slot reservations. Besides, you can also change the type of the date (e.g. examination into re-sit), the date by which the students are allowed to make reservations and cancel them, etc. However, this option only enables you to edit one date at a time.
    cancel
    Click on this reference provided you wish to cancel the examination date. Since this application allows you to cancel even the dates whose slots your students made reservations for, you should proceed with caution each time you decide to perform this operation. Prior to the removal of the date, you will be prompted to confirm it.
    reserve
    This option enables you to reserve slots on the examination date for any number of students enrolled in the course under which the date has been posted. You might even want to make multiple reservations for the same student - an option only available to teachers. Nevertheless, this application should only be used in special situations since students are expected to make reservations on their own.
    cancel reservation
    Use this option to cancel a student's reservation.
    letters of excuse
    This application allows you to keep track of the letters of excuse your students have submitted to the Office for Studies.
  8. Entering Grades (Evaluation)

    The '-' mark (meaning 'absent') should be entered into the evaluation form for those students who have not sat for an examination and failed to submit a valid letter of excuse to the Office for Studies.

    Provided your examination consists of questions each of which is evaluated separately, you may want to use the application designed to add up the individual scores and grade students on the grounds of their totals. The path to the application is as follows:

    Teacher → Notebooks

  9. Why and under what circumstances does the Information System cancel my students' reservations?

    The Information System cancels a student's reservation for a slot on an examination date whenever it finds out that:
    • the student has completed the course, i.e. has been awarded a grade (evaluation) completing it
    • the student is no longer enrolled in the course
    • the student has taken the maximum number of re-sits he/she is entitled to within the course
    • the student has taken the maximum number of second re-sits he/she is entitled to within his/her programme of studies

    The automatic cancellations are usually carried out at night when the System checks all the upcoming examination dates for valid reservations.

  10. What happens when I award a grade to a student who has made a reservation for a slot on an upcoming examination date?

    This is something you do not have to worry about at all as the System itself checks all the upcoming examination dates for valid reservations and cancels the invalid ones automatically.

    Whenever the System cancels a reservation, it notifies both you and the student who made the reservation of the cancellation.

  11. Examination Dates - Sharing Capacity Limits

    A teacher might want one capacity limit to be shared by several examination dates. This applies to the situation where, for instance, he/she teaches several different courses and wants the students enrolled in all of these to take their examinations in the same place and at the same time. In such a situation, he/she can link the capacity limit of one examination date to the capacity limit of another. The application allowing teachers to do so also proves useful when it comes to courses taught by different people as well as those taught at different faculties.

    When the teacher wants several examination dates to share a capacity limit, he/she first posts the dates on the System. The application then allows him/her to specify the shared limit, i.e. the maximum total of slot reservations allowed for these dates. Subsequently, the System continuously adds up the numbers of the reservations on all these dates ensuring that the limit, which has been specified as the capacity limit for one of them, does not get exceeded.

    The capacity limit can be shared by different examination dates of the same course, different examination dates of different courses, dates posted under the courses taught by different teachers or those taught at different faculties.

    How shall I proceed to make several examination dates share a capacity limit?

    Let us look at the following example: Let us say there is the course A taught by the teacher T1 and the course B taught by the teacher T2, both of which are offered by the same faculty (the courses might as well be taught at different faculties, or there might be one course only). T2 decides to entrust T1 with the organization of his/her examination and T1 wants his/her students (enrolled in A) to take their examination together with T2's students (enrolled in B) in the room K123, which has the capacity of 40 seats. T1 wants to submit the examination papers to both the groups on January 1 at 8 a.m.

    To organize the examination session, T1 first posts under his/her course, i.e. A, an examination date of the following parameters:

    Mon 1. 1. 20.. 8:00 K123 (examinations only (no resits)), reservations: 0, maximum number of students: 40
    open for reservations to Tue 20. 12. 20.., cancellation possible to Tue 20. 12. 20..
    After posting the date, T1 marks it as the one whose capacity limit should be shared using the option of Activate and deactivate capacity-limit sharing in the dates to be selected. As a result, the date will start to be displayed in the following form:
    Mon 1. 1. 20ZZ 8:00 K123 (examinations only (no resits)), reservations: 0, maximum number of students: 40, capacity-limit sharing enabled)
    open for reservations to Tue 20. 12. 20.., cancellation possible to Tue 20. 12. 20..
    Next, T2 posts a new examination date under his/her course, i.e. B, with the parameters below. While doing so, he/she need not specify any capacity limit for that one.
    Mon 1. 1. 20.. 8:00 K123 (examinations only (no resits)), reservations: 0, maximum number of students: 40
    open for reservations to Tue 20. 12. 20.., cancellation possible to Tue 20. 12. 20..
    Then, T2 uses the option of Link the capacity limit of an examination date of this course to a capacity limit of some other date. The first page displayed allows T2 to select the secondary date - he selects his/her one. The second page, which gets displayed after he/she clicks on 'Select', lists all the primary dates, i.e. those tagged with 'capacity-limit sharing enabled', that T2 can link his/her own date to. T2 selects the one posted by T1.

    Once the linking operation has been completed by clicking on the Link button, T1's date starts to be displayed in the following form:

    Mon 1. 1. 20.. 8:00 K123 (examinations only (no resits)), reservations: 0, maximum number of students: 40, capacity-limit sharing enabled
    The examination date shares a capacity limit with the following: ... Mon 1. 1. 20.. 8:00 K123 (Autumn 20..) info
    open for reservations to Tue 20. 12. 20.., cancellation possible to Tue 20. 12. 20..

    And T2's date starts to be displayed in the following form:

    Mon 1. 1. 20.. 8:00 K123 (examinations only (no resits)), reservations: 0, maximum number of students: 40
    The examination date shares a capacity limit with the following: ... Mon 1. 1. 20.. 8:00 K123 (Autumn 20..) [primary] info
    open for reservations to Tue 20. 12. 20.., cancellation possible to Tue 20. 12. 20..

    Last, as the desirable linking operation has been completed successfully, T1 should disable the capacity-sharing mode in which his/her examination date is as soon as possible for no one else to be able to link his/her date to it. T1 can do so either for all of his/her dates using the reference 'Deactivate capacity-limit sharing in all the examination dates of this course' or for only the dates selected after clicking on 'Activate and deactivate capacity-limit sharing in the dates to be selected'.

    NB: No matter which of the two options (each of which leads to the removal of the capacity-limit sharing enabled tag from T1's examination date record) T1 decides on, he/she will not cancel the previously established link!

    Any time you wish to break a capacity-limit sharing link, please click on 'Deactivate a capacity-limit sharing link'. It is only the links involving the examination dates posted under your courses, i.e. those pointing to or from your examination dates, that can be deactivated.

    Primary and Secondary Dates

    Capacity limits can be shared by two, three, four, or more examination dates. The primary date is the one that some others (the so-called secondary dates) are linked to. The primary date must be tagged with 'capacity-limit sharing enabled' for someone to be able to link other dates to it later on.

    There may be a virtually unlimited number of secondary examination dates linked to a primary one. The only limitation in this respect is that the primary examination date must not simultaneously act as a secondary one and vice versa.

    The valid capacity limit, i.e. the maximum number of students who are allowed to make their reservations for slots on all the interlinked dates, is the one entered for the primary date. The limits entered for the secondary ones are ignored. Once the link between a primary examination date and a secondary one has been established, the limit displayed for the latter is the same as that displayed for the former. The application used for sharing capacity limits displays under each of the dates the common total of all the reservations made up to that moment. The other date-specific information is not shared.

    How do students reserve slots on the examination dates that share a capacity limit?

    The students reserving slots on the examination dates that share a capacity limit make their reservations the same way as they do in the regular ones. That is, they do not even need to know the fact that the dates are in the limit-sharing mode. The number of reservations made and the shared capacity limit, which are displayed for every date, represent the total of all the reservations made under all the dates up to that moment and the limit specified for the primary date respectively.

    Provided a student reserves a slot on one examination date (e.g. the primary one) and then on another (e.g. the secondary one), he/she is included in the total twice. He/she, however, may only make one reservation per date.

    I would like to work with the list containing all the students who have reserved slots on certain examination dates. Is there any automatic way of separating these from the rest?

    Yes, there is. To compile this list, please proceed as follows:

    1. Selecting Courses

      Use Teacher's Notebook to select the courses from which you want to extract the students either by checking them or entering their codes (separated with spaces) into the text field titled 'Enter the code of course'. Before clicking on 'Browse the courses selected' or 'Select' (depending on the alternative you decided on), please make sure that you have checked the selected by examination dates option below.

    2. Selecting Examination Dates

      After displaying all the examination dates posted under the selected courses, the application allows you to choose the ones with the reservations made by the students that you intend to put on the list. Finally, click on 'Select'. The information specifying the selected dates can be found at the top of the newly displayed page.

    3. Displaying List

      To get the list of the extracted students displayed, click on 'Show list' (situated in Teacher's Notebook - section titled 'Students'). Now the list should only contain those who reserved slots on the examination dates previously selected.

Tips on Examinations Based on Scannable Answer Sheets


  1. What information does this page contain?

    Important: The information on printing test sheets available on this page is not complete. Besides, the optical recognition application and the ones cooperating with it are still in their testing phase. Therefore, if you encounter any difficulties while using them, please ask your faculty e-technician for assistance.

    The tips mentioned here are based on our long-term experience of working with similar testing mechanisms. This does not mean, however, that any suggestions concerning the applications are not welcome.

  2. How I am supposed to prepare for the test?

    • Using the Information System, create a new question set and a new ROPOT description. Try printing your test sheets in both the browser and printer modes to find out which of them suits you best.
    • Ensure that all the special characters, provided your test sheets contain some, get printed correctly. For the time being, the test sheets containing images can only be printed out in the browser mode.
    • It is advisable to send your students an e-mail message instructing them to read through the section on how they should proceed when writing down their personal identification number and that of their test sheet. The path to the section is as follows:

      Personal Administration → Help → Student → Examination Based on Scannable Answer Sheets

    • Contact your local Computer Laboratory to get some information on how and where you can scan the answer sheets.
    • Remember to print out a sufficient number of answer sheets and make sure you even have enough spare ones.
    • The answer sheets can also be copied. However, you should use a quality copier that does not leave any undesirable marks on the sheets since these might negatively affect the recognition process later on.

    Please ensure that you copy the answer sheets straight without any rotation since the recognition application might have difficulties in recognizing the contents of the answers sheets which have not been copied properly. Provided you have any doubts about the quality of your copier, try to test it by marking answers on a few copied answer sheets (the same way you would do it if you were a student taking the test) and having their contents recognized. You might as well have all the answer sheets printed out by your printer instead of printing only one and copying it.

  3. What am I supposed to do at the test?

    • Go over the reservation list of the examination date, which you have printed out from the Information System, and make sure it is only the students who have reserved a slot on the date that are present. To identify the students, use their ISIC cards and tell them to lay these on their desks so that you can, during the test proper, check if they have filled in their test sheets with their personal identification number (učo) and not someone else's. It is not necessary to do so for every student, though. You can use the reservation list for this purpose as well.
    • Using a blackboard or screen, explain to the students the format they should keep to when writing down their personal identification numbers and test identification ones. For information on the prescribed format, please read through this document.
    • After marking an answer the student subsequently considers wrong, he/she should not simply cross it out, but rather erase it with an eraser or use a new answer sheet instead. In general, using a new blank answer sheet is a recommended practice whenever the student wants to change any information he/she has previously recorded on his/her sheet.
    • You might want to recommend your students to mark the correct answers on the test sheets first and start copying them into the answer sheets only when you ask them to (e.g. when their test time is up). While giving a student a new blank answer sheet, make sure you mark the old one (e.g. by tearing it) to prevent it from being added to the batch of those that are to be scanned.
    • Students should mark the answer sections by drawing bold horizontal lines between the answer brackets. You should be aware of the fact that students might attempt to cheat by marking the answer they are not sure of with a thin line in the attempt of making the recognition application overlook it. In such a situation, after finding out the answer is correct (while the application has considered it unmarked), the students might require you to recognize the answer as marked. Teachers are therefore recommended to ignore any requests for recognizing the answers marked improperly as correct.
    • Concerning the tests in which students are expected to provide handwritten answers, it is advisable that you instruct them to keep the margins of their answer sheets blank and inform them that it is only their front sides that are to be scanned. Since the rear sides of answer sheets are never scanned, they cannot be made available for viewing via IS.
    • Remember to remind your students to ensure that they have filled in the appropriate fields with their personal identification number and the test sheet one.
    • As regards the test sheets, you may wish to allow your students to keep them or have these displayed by the ROPOT application later on. This, however, does not apply to the tests in which students are expected to provide handwritten answers - a situation where you might want to provide the questions in a separate file uploaded, for instance, into the Learning Materials section of File Manager.
    • Inform your students about when their scores (or scanned answer sheets) will be posted on the System since this will save you the time you would otherwise spend answering their questions.

  4. What am I supposed to do after the test?

    • Scan the collected answer sheets (either on your own or with some assistance on the part of your local Computer Laboratory staff). If the contents of some of them do not get recognized, please enter them manually. Finally, you should associate the scanned sheets with the ROPOT application and have the students' scores uploaded into a notebook.
    • You can use the reference of 'evaluate on the basis of scores' to upload the students' grades (based on their scores stored in the notebook) into the evaluation form of the course.
    • Make the scanned answer sheets accessible to the students. Provided there are some complaints regarding errors in the recognized contents that you find well-founded, correct them manually.
    • The recognition application is constantly being worked on and improved. If you encounter an answer sheet whose contents have not been recognized correctly, but you think it alright, please notify the System administrators of the fact sending them the personal identification number of the student who has filled in the sheet, the course code, and other sheet-related information that might help to identify the sheet.
    • Students can find out about where they can locate their scanned answer sheets using the following path:

      Personal Administration → Help → Student → Examination Based on Scannable Answer Sheets

    • Provided you wish to make the test sheets (with or without the correct answers marked) accessible to students, you can do so by checking the appropriate option in the ROPOT description.

Seminar Groups


  1. What is a seminar group and who can create it?

    Some courses (e.g. those of physical education, English, special medical courses, etc.) require that students be taught in seminar groups. Although each of them can be found in the timetable, they do not bear any unique course identification codes since they are always subsumed under a certain course. Different seminar groups of the same course may be taught by different teachers (seminar tutors). Dividing students into seminar groups with the aid of Information System is optional. Nevertheless, we recommend teachers to do so mainly in the following situations:

    • Seminar groups of the same course are taught by several teachers each of whom wants to be able to perform System operations in his/her students only.
    • Each student only attends one seminar group.
    • Each of the groups can only be attended by a limited number of students.

    Seminar groups are usually created centrally via the application used for importing seminar groups. A Vice-Dean specifies the date on which students can start enrolling in the groups in the Term Calendar. The specification regarding the start time is not required since it is always 17:00 by default.

    [1] List of seminar groups

    Every seminar group has its own identifier consisting of the identification number of the course the group belongs to, a slash (/), and a number (or any other character(s)).

  2. Avoiding System Overloads During Enrollment Period

    One of the ways of preventing the System from being overloaded during seminar-group hunts is making the enrollment start dates specified for individual courses different. The start time is always the same, i.e. 17:00.
  3. What can I do with the application used for administering seminar groups?

    The application allows you to perform the following tasks:

    • create seminar groups for the course selected; This can be done by a teacher of the course or any other user with the same access rights.
    • export the information related to the seminar groups (e.g. their times, numbers specifying their capacity limits, etc.), edit it using, for instance, Excel, and finally upload the modified information back into the System.
    • cause one seminar group to share its capacity limit with another one (applies to the groups of other courses as well) - an option used comparatively rarely, though.

  4. Changes in Seminar Groups Made by Teachers - Adding Seminar Tutors, Enrolling Students

    Teachers are allowed to administer the seminar groups listed under the courses they teach.
    To specify teachers (seminar tutors) for individual seminar groups, please use the following path:

    Teacher → Seminar Groups .. Work with groups

    You can also use the application to specify the start and end dates of the period during which students can enroll in the groups. Provided your student wants to change a group after this period, you can still enroll him/her in the one he/she wants to attend using the application the path to which is as follows:

    Teacher → Seminar Groups .. Enroll, cancel enrollment of a student in a group

    [1] Working with seminar groups
    [2] Enrolling a student in another seminar group

  5. Who is allowed to enroll in a seminar group?

    It is only the student who has successfully registered for or enrolled in the course that is allowed to enroll in one of its seminar groups. The students who have failed to complete their registration/enrollment, i.e. those with a red registration record, cannot enroll in any seminar group of the course. However, such students can be enrolled in a group by a teacher of the course or the Office for Studies staff.
    Each of the groups has its capacity limit that cannot be exceeded. Therefore, no student can enroll in a group unless there is a vacancy in it. Neither is it possible for such a student to make a reservation for a vacancy when the group is full and wait for someone to quit it.

    The application used for administering seminar groups also contains a module that records information about individual enrollments and their cancellations. Apart from teachers, it is also students that can access the record and consult it provided they encounter a problem or find anything unclear.

    Multiple enrollments:

    In some special situations, teachers might want their students to be able to enroll in more than one seminar group of the same course. Provided you want to activate this mode, please check 'multiple enrollments allowed' in the group(s) for which you want to use the option.

  6. Sharing Capacity Limits

    Teachers might want one capacity limit to be shared by several seminar groups of the same course. This applies to the situations where, for instance, a course enrolled in by students of different faculties is offered at these faculties under different codes. The application allows teachers to specify the shared limit and, subsequently, adds up the numbers of students enrolled in the individual groups that share it ensuring it has not been exceeded. Although the groups share the limit, they keep their group-specific information such as dates delimiting the period during which students can enroll or cancel their enrollment in them, names of teachers teaching them, etc.

    If you decide to have some seminar groups share a capacity limit, you are recommended to take the following steps:

    After agreeing on sharing the limit with the teachers of the other seminar groups, specify the limit in one of the groups and check 'capacity-limit sharing enabled'. You can do so using the following path:

    Teacher → Seminar Groups .. Work with groups

    Then, go to:

    Teacher → Seminar Groups .. capacity-limit sharing

    Using the application, select the other group(s) whose students are to be included in the shared total and link it (them) to the group for which you have specified the limit. This will make the interlinked groups share the same limit.
    Provided you want to disable the capacity-limit sharing mode, uncheck 'capacity-limit sharing enabled' in the group in which the option has previously been checked. Since the application used for linking groups lists all of those that have capacity-limit sharing enabled, by unchecking the option later on you can prevent other IS users from linking their seminar groups to yours by mistake.

    It is not only the limits of seminar groups of the same course that can be shared, but also the limits of the ones created under different courses or the courses offered by different faculties. The only pre-requisite for sharing the capacity limit is that the seminar groups should be listed under the same term.

    Note: The credit system of the University requires that every course have one code. Therefore, using the option described above (the same course offered under different codes) is not recommended.

Attendance Records


  1. How can I record my students' atendance?

    You can keep track of your students' attendance using the Attendance application, which transfers your attendance records to a special notebook designed for this purpose.

    The path to the application is as follows:

    Personal Administration → Teacher's Notebook → Attendance .. records

    The application only works provided there is a timetable for the seminar group or lecture available in the System. The individual seminars and lectures are displayed in three sections:

    • The section "seminar groups a student in the selection has enrolled in" lists the seminars attended by the selected students.
    • The section "my seminar groups" lists the seminars you teach.
    • The section "other seminar groups" lists the seminars taught by someone else.

    Checking a seminar group/lecture will enable you to edit attendance records for the whole term of all the students attending it. Provided you want to record students' attendance for a specific day, please click on 'select a concrete day' and choose the day (or days) you want to edit.

    [1] recording attendance for a selected seminar group for the whole term
    [2] recording attendance for a selected seminar group for specific days

    Check (select) the days for the selected students and save the contents of the table. To check (select) all the students under a certain date, please click on the date (at the top of the table). The information recorded will be saved in a special notebook designed for this purpose. That is also the place where the System saves "účast" (meaning "present") for the checked students and "neúčast" (meaning "absent") for the students who have not been checked. There is no record saved for the unchecked dates in the future. If a teacher records absolutely no attendance for a past date (no students selected), the System will assume there was no teaching taking place on that day.

    Provided you decide to edit attendance for a certain date, you can also add to the the list a student normally attending another seminar group (applies to the situations where, for instance, the student is making up for his/her absence from his/her regular seminar). You can do so by clicking on "Add a student from another seminar group".

    [1] recording attendance for a selected seminar group
    [2] links to other applications allowing you to work with attendance records

    [1] recording attendance for a selected date - adding a student attending another seminar group

    The notebook containing attendance records has the default name of "attendance XY" or "attendance" (applies to lectures). Its name can be modified, but its code should always be kept the same.
    NB: Please make sure that you always edit the attendance records via the Attendance application, not via the notebook.

    Note: It is also the information related to letters of excuse that is being transferred into the attendance records. Provided the student has submitted his/her letter of excuse, either "O" (standing for "excused") or "OPT" (applies to the letters of excuse submitted after their deadline) gets displayed next to the excused seminar/lecture. It is up to the teacher to mark the student as present or absent then.

    Provided the number of students attending your seminar groups or lectures changes during the term, please validate the notebook containing the attendance records by which you will move the students who have migrated from one group to another into the right notebook.

  2. How shall I proceed to view the summary of my attendance records?

    The path to the application used for browsing the summary of your attendance records is as follows:

    Personal Administration → Teacher's Notebook → Attendance .. summary

    The application only works provided there is a timetable available for the seminar group or lecture in the System and there are some attendance records for it.
    Please select a seminar group whose attendance record summary you want to browse and set the parameters for it (e.g. how many excused and unexcused absences are acceptable, etc.). The parameters, which can be edited any time later on, must be specified for every seminar group or lecture separately.

    [1] set parameters
    [2] student list display options

    Using the specified parameters, the application will summarize the records and inform you about whether the students have met attendance requirements. You can also modify the summary for individual students.

    [1] attendance summary for the selected student

    The summary information will get saved on the last line of the notebook created for this purpose once you have clicked on the 'Save' button. You can also use the option 'Save the ones fulfilling requirements', which saves only the records related to those students fulfilling the attendance requirements.

    Using the attendance record summary, you can enter into the System course evaluation information for the selected students or perform other operations with them. To filter out students according to their attendance records, click on 'change filter' in the Teacher's Notebook panel, check 'selected by their attendance', and click on 'Apply filter'. Then you should specify whether you want to work with the students fulfilling the attendance requirements, those not fulfilling them or the one whose attendance records have not been summarized yet. You can subsequently enter grades for the selected students, send them an e-mail, etc.

    Provided you want to include some students enrolled in another seminar group in the selection, click on 'change filter' and then on 'advanced selections' where you should select the option for including the currently selected group of students in the new selection, choose the operator OR and proceed the same way as you did in your first selection.

    The evaluation information can also be entered into the System using the so-called customized addition (for further information, please see Help on customized addition).

  3. Printing Attendance Forms

    Every teacher can print an attendance form for any seminar group of the course he/she teaches listing dates on which its classes are given.

    The attendance form contains a header bearing the name of the seminar group and a list of students enrolled in it. It also has a few blank fields, which can be used for adding the names of the students who enrolled in the group after the teacher printed the form.

    The number of columns making up the form depends on the number of weeks making up the term. The days of national holidays are excluded.

    To print an attendance form for a certain seminar group(s), please use the following path:

    Teacher → Attendance .. Print attendance form

    Finally, select one or more of the seminar groups listed and print its (their) attendance form(s).

    [1] Printing an attendance form

Lists of Students


  1. What are the 'lists of students' good for?

    The lists of students represent an application a teacher can use to create a set of topics/variants for his/her students to sign up for. These lists can bear the names of projects, papers, theses, etc.

    [1] Select the topic you want to edit

    Each list (topic/variant) is created under a so-called package, which has the following specifications:

    • name and note
    • period during which students are allowed to enroll in its topics
    • maximum number of topics in which a student may enroll within one of his/her programmes of studies
    • enrollment pre-requisites for the topics/variants (not usually used)
    • type of information the teacher wants to record with the topics/variants making up the package (e.g. defence date, thesis/ dissertation submission, etc.)

  2. Who is allowed to enroll in a topic/variant?

    It is only the students registered for or enrolled in the course under which the topic/variant has been created that may enroll in it. The students who have not completed their registration yet (those whose registration record is red) may be enrolled in the topic by a teacher of the course.
    For each topic, the teacher can also specify the maximum number of students allowed to enroll in it.

    If the option of 'enrollment in the topic must be approved by its supervisor' has not been enabled for a topic, the application allows every student of the course to enroll in it on the first-come- first-served basis (provided there are still vacancies). Provided you have enabled the option, you should use the path below to specify which students you allow to enroll in the topic.

    Personal Administration → Teacher → Lists of Students .. Enroll and cancel enrollment of students, close a variant

    [1] Application used for enrolling students in topics and allowing/disallowing them to edit these

  3. Is there any way of importing (copying) topics created under an existent package into a new one?

    Yes, there is. To do so, use the application the path to which is as follows:

    Teacher → Lists of Students ... Work with packages and topics/variants → Create and edit topics/variants

    Select the package into which you want to import the topics and then click on 'Import topics from another package'.
    Finally, you should do the following:

    • Select the appropriate term as well as faculty and enter the code of the course that you want to import the topics from. Provided you wish to use a package created for the whole faculty as a source, select All-faculty package (instead of a term), enter its code and click on 'Search'.
    • Select the package whose topics you want to copy into the new one.
    • Click on 'Copy the topic(s)' or 'Copy the topic(s) into the target package, which is not empty' (the latter applies to the situations where the target package already contains some previously created topics).
    • Complete the operation by clicking on 'Yes, I really wish to import the topic(s)'.

    As implied above, you may find the copying operation useful particularly in the situations where you need to create new topics (under a new package) that you want to be identical with the ones created under some other package used in the past.

  4. What is the recommended way of working with the package enabling students to create and edit its topics?

    The packages of this kind are used to facilitate the communication between teachers and their students in that they allow the latter to create and edit topics under them. This option is quite new. That is, untill recently it was only teachers who were allowed to create and edit topics.

    Once a student creates/edits a topic, he/she is notified by the Information System of the fact that its supervisor must approve the student's enrollment in it and/or the changes made for the student to be considered officially enrolled in it.

    Students often edit the topic-related information more than once. The application allowing them to do so instructs them to inform their supervisors of all the modifications they have made to it. Despite the aforementioned fact, all this information is checked every night and the topic supervisor(s) is (are) informed of any change made to it by a person other than him (them) by e-mail.

    After the student creates a topic he/she wants to enroll in, the application prompts him/her to do so (the application does not consider him/her enrolled in it merely on the grounds of its creation).

    In some situations, you may only want to allow the student to change the bibliographical information or alter (provide) the name of his/her thesis. The topic supervisor(s) is (are) notified of the changes of this kind by e-mail as well.

  5. What shall I do to enable students to create their own topics under a package?

    To do so, use the following path:

    Teacher → Lists of students ... Work with packages and topics/variants → Create and edit packages

    Finally, check the students are allowed to create topics option.

    As a result, the students enrolled in the fields of study the package has been created for will be allowed to create topics in it during the period specified for the package. They will be able to perform the operation using the Create new topic reference available in the application which they normally use for enrolling in topics.

    Here is a description of a typical use:
    A student creates a topic of a certain name (e.g. that of his/her thesis), enters a name of its supervisor into it and enrolls in it. The topic automatically becomes the one that has to be approved by the supervisor (tagged with 'enrollment in the topic must be approved by its supervisor'). The supervisor either approves the topic and the student's enrollment in it using the reference 'Edit the list of students enrolled in the topic/variant (including topic termination)' or removes it. The whole path to the application allowing him/her to do so is as follows:

    Teacher → Lists of students ... Enroll and cancel enrollment of students, close a variant → Edit the list of students enrolled in the topic/variant (including topic termination)

    Students are even allowed to create topics in which they themselves may enroll some other students. This option proves particularly useful when the students, for instance, need to be divided into project groups.

    Tip: You might want to use the Note section in the Create and Edit Packages application to specify the conditions on which students are allowed to create new topics (e.g. a prior approval issued by a teacher, the area the topics should be related to, etc.).

  6. What shall I do to allow a student to edit the information related to a certain topic?

    To enable a student enrolled in a topic to edit the information associated with it (e.g. add some bibliographical data to it), use the following path:

    Teacher → Lists of students ... Enroll and cancel enrollment of students, close a variant → Edit the list of students enrolled in the topic/variant (including topic termination)

    and select

    'Allow / disallow the student to edit the topic (its name, description, recommended reading, etc.)'

    The topics edited by students are tagged as 'requesting approval'. You can approve these using the reference 'Edit the list of students enrolled in the topic/variant (including topic termination)'.

  7. Is there any way of sending an e-mail message to all the students enrolled in a certain package?

    Yes, there is. The owners of the s_studium right can thus use the application for filtering out students. Provided you are one of the owners, select 'Students enrolled in a package' in the application the path to which is as follows:

    Personal Administration → Study-Related → Select a batch of students using your own criteria

    The application returns the students who have enrolled in a topic(s) of the specified package on their own, or who have been authorized to do so by you (or any other teacher of the course).

    An alternative way is sending the message only to the students enrolled in a concrete topic/variant. To do so, please use the following path:

    Personal Administration → Studies → Browse Packages of Topics/Variants

    After entering the section, go to the appropriate package and click on 'work with the list of students enrolled' listed under the appropriate topic/variant. Finally, click on 'Send e-mail to the students enrolled in the topic'.

    The last alternative is that of sending the e-mail after activating one of the following two filters available in the Teacher's Notebook. Provided you are already in the application, click on 'change filter' situated at the top of the page and then send the desired e-mail using the Send mail reference. The filters one of which you should select are:

    • enrolled in the topics of course Packages of Topics to be selected
    • enrolled in the topics of the faculty's Packages of Topics to be selected
  8. How do the lists of students which are not related to any course work?

    The lists of students related to no particular course work in a similar way. Please use the path below:

    Personal Administration → Studies → Lists of Students

    The path takes you to the section where you can also find the topics created for other purposes than just the course-related ones such as selection of a thesis/dissertation topic, collection of applications submitted for various out-of-school activities, etc. The packages hosting such topics/variants are usually created by the users authorized to do so (i.e. owners of the s_vyuka right), who also inform teachers and thesis/dissertation supervisors about deadlines for setting up their topics/variants, confirming the reception of the students' applications, etc. The packages of this kind usually involve large numbers of students (e.g. all of those enrolled in the same field of study).

    The package topics created for the purpose of allowing students to select a topic of their thesis/dissertation appear to be the most frequent representatives of this family. That is, these are created by the supervisors themselves, who thus offer their students thesis/dissertation topics to choose from and provide them with some other information. Last but not least, the packages of this kind are utilized by the Office for Studies who, prior to defense procedures, collect all the information they contain to use it for printing diplomas and to perform other operations with it.

    Some further information on all the available features of this IS application can be found in a separate help file. To access it, please use the following path:

    Personal Administration → Studies → Lists of Students → Thesis and Dissertation Records - Tips
  9. What types of faculty packages not related to any particular course can I encounter?

    Some lists of students are of a special character in that they contain, for instance, the names of the students who are to defend their theses, information that is to be copied into the accreditation materials of the faculty, information that is made public, etc. The packages under which these lists are subsumed have the following names:
    • Bachelor's theses
    • Master's Theses
    • Dissertations
    • Final papers
    • Projects
    • Minor papers
    • Other

    All the packages mentioned above are accessible to the academic community. The packages of the Other type are not made public.

    The information recorded with each package comprises its name, note, the name of the department under which the package has been created, fields of study it has been created for, and the period during which students may enroll in its topics/variants. It is also possible to specify the pre-requisites that must be met for the students to be allowed to access the package and maximum numbers of students that may enroll in its individual topics/variants. The packages also allow those who administer them to attach to them some additional information such as the names of thesis supervisors, readers and other people involved in the evaluation process, names of theses (including their English translations) to be printed on diplomas, preliminary and official descriptions, information pertaining to related literature, address of a related Web site, etc. Moreover, it is also, for instance, the due date for thesis/dissertation submission and date of defence that can be recorded.

    Provided you would like to record some other information with the packages and their topics, please contact the System administrators.

  10. Who is allowed to administer the packages not related to any particular course and their topics/variants?

    Each package is administered under a certain faculty department. It can be created and its properties edited by an owner of the s_vyuka right valid for the department at that time. As regards the topics, they can be created by all the members of the department and, provided the package has been created at the faculty level, all the doctoral students as well. The existent topics can only be edited by the users listed under them as supervisors, readers, and other people involved in the evaluation process as well as the owners of the s_vyuka right.

    Note: The owner of the s_vyuka right with the attribute of r only can browse the package contents, but not edit them.

  11. What enrollment restrictions is it possible to place on a topic/variant?

    In some situations, it is desirable to limit some students' access to a package. One of the restrictions that can be deployed in this respect is the specification of the field(s) of study whose students are allowed to access the package.

    Moreover, it is possible to specify the pre-requisites that the students must meet to be allowed to enroll in the package and the period during which they can do so. The enrollment can be carried out on the first-come- first-served basis, or the package administrator can wait for all the applicants to enroll and then sort them out (the option 'enrollment in the topic must be approved by its supervisor' can be utilized for this purpose). Finally, the package administrator can specify the maximum number of students allowed to enroll in the topic/variant.

    The restrictions described above apply to students only and they can always be bypassed by the topic supervisor, or an owner of the s_vyuka right, who is allowed to enroll any student. Provided the package has been created under a course, it is only possible to enroll the students who have registered for the course.

  12. Tips Regarding Packages and Their Administration at the Faculty:

    Here is a faculty model of package use and administration:
    • An owner of the s_vyuka right (a vice-dean or his/her assistant) creates the main faculty packages to be used for collecting theses/dissertations/final papers. In most cases, it is students of one or more fields of study that can select (enroll in) their topics.
    • Teachers (or their secretaries) post the topics.
    • The topics are opened for enrollment for a certain period of time or the whole term depending on which of the options the faculty authorities consider more convenient.
    • A person appointed as a coordinator informs teachers about the fact that they can also create their own packages under their courses using their Teacher's Notebook.
    • Doctoral students can be requested to provide the topics of their dissertations on their own.

  13. What can I use the reference 'Export data related to the students enrolled in topics' (situated in the Teacher's Notebook) for?

    The reference takes you to the application allowing you to generate a file containing information describing the students enrolled in the topics created under the currently selected course, which can be used in the preparation of some official documents (e.g. thesis defence applications). This information is usually printed out by the students themselves, their supervisors or any other authorized users. To export the data only related to the students sharing certain characteristics, please utilize one or more of the filters offered on the page used for selecting the courses that you wish to work with.

Thesis - Supervisor's Duties


  1. How shall I proceed in order to upload a report or any other file into a student's Thesis/Dissertation Archive?

    Uploading reports one at a time:

    • Use the File Manager link.
    • Click on the field titled -change section-.
    • Select all theses/dissertations.
    • Enter your student's personal identification number (učo) and click on Use.
    • If you do not know your student's personal identification number, click on the 'ABC' icon, enter the student's name and click on Search. Then select the required student, confirm your choice (this will make his/her personal identification number appear in the name field of File Manager) and click on Use, which should open the student's Thesis/Dissertation Archive. To upload a file into it, proceed the same way you do when uploading files into other sections of the System, i.e.:

      1. Click on Operations situated in the upper left-hand corner, which opens a menu of operations to choose from.
      2. Select Upload file.
      3. Click on Browse and specify the path to the file you want to upload.
      4. Enter a name for the file (e.g. 'posudek_vedouci' (Czech for 'report_supervisor') or 'posudek_oponent' (Czech for 'report_reader')) and click on Upload.

  2. Who can upload a report and when?

    The period during which files can be uploaded into the Archive by a supervisor, reader or any other person with the s_vyuka right starts on the day of its creation and ends 2 months following the day it is taken over by the Office for Studies.
  3. What format is it possible to upload reports in?

    The reports should be in the PDF format or, if you are uploading their scanned copies, these should be in *.jpg or *.bmp files.
  4. I have difficulties uploading a thesis report.

    When you cannot upload a thesis report, the causes might be as follows:
    • As a reader, you may not have been granted the rights to upload reports into students' archives automatically. Please contact your secretary and make sure she has granted you these manually.
    • You may have entered an archive of a thesis which has already been finalized (the student might have enrolled in more than one programme of studies and thus he/she has more than one archive). You can tell that you are in a finalized thesis archive by the absence of some of the operations that can normally be performed on the files it contains (e.g. upload file). If this is the case, please locate and enter the right archive.
    • The thesis reports can only be uploaded into Thesis/Dissertation Archive within a certain period of time (till up to two months following the day the thesis was made public). Provided you wish to upload your report after that period, the Office for Studies should delete the publication date set for it so that you can do so. Once you have uploaded the report, the publication date can be re-entered. This change results in the student being temporarily the only person capable of accessing his/her archive, but the rights to access the section get reassigned to other people the following night.
  5. Is it also the supervisor's report that should be uploaded into IS?

    Yes, it is. When doing so, please remember to specify the report is supervisor's (e.g. add 'posudek_vedouci' (Czech for 'report_supervisor') to the name of the file) as the System searches its data pool for the 'posud' and 'vedouc' strings. The files uploaded are going to be made accessible to all the users logged in the System. Readers' reports can also be accessed from outside the System (while supervisors' can only be accessed within JAMU).
  6. What shall I do to inform the System that the report I am uploading is supervisor's or reader's?

    After receiving a report in a file, the System examines it to find out:
    1. whether the file contains the word posudek (Czech for report)
    2. whether the file has been uploaded by the supervisor or reader himself/herself
    3. whether the file contains the word opo for 'reader' or ved for 'supervisor' and their name/personal identification number (učo) (e.g. posudek_name.doc or posudek_uco.doc)

    Using the information obtained, the System links the report to the appropriate person. However, if the System cannot find out who has written the report, it links it to both (all) the people involved.

  7. After being uploaded, the report only becomes accessible to the thesis author. Have I done anything wrong?

    The appropriate access rights enabling other people to access the report as well are going to be assigned to the file(s) at night.
  8. Is there any way I can check a thesis?

    You can check the thesis for traces of plagiarism using the appropriate IS JAMU application, make sure the thesis can be read using common software tools, check the fact that the thesis is temporarily hidden from other users as well as the date on which it is to be published (list of hidden files).

    To do so, please use the following path:

    Supervisor → Archive of Theses/Dissertations

    Once you are done with all the checks, click on Thesis checked.

    Note: To check the thesis for traces of plagiarism, use the eggs icon (Find similar documents) available in File Manager. For further information on how to compare documents, go to the following Help section:

    Help → E-learning .. Searching File Manager for Similar Files

  9. Why am I supposed to check the thesis again when I have already done so?

    You may need to do so again for one of the following reasons:
    • The Office for Studies have made some changes in the contents of the hidden files containing the thesis.
    • The student has been granted a three-day postponement exception to be able to make changes in his/her thesis or the Archive.

    Whichever of the two is the case, the Archive contents may have changed and thus you are supposed to perform the check again.

Správa posudků závěrečné práce


  1. K čemu slouží Správa posudků závěrečné práce?

    Aplikace umožňuje vytvářet posudky závěrečných prací přímo v ISu prostřednictvím šablon posudků jednotlivých fakult/kateder. Vedoucí/oponenti prací zde mohou také upravovat a ukládat svoje již dříve napsané posudky.

    Pozn.: Vkládání posudků prostřednictvím šablon je dobrovolné, pokud nebudete chtít plnění posudků přes IS využívat, můžete do Archivu závěrečných prací vložit jakýkoli svůj posudek. Více o vkládání posudků v nápovědě Závěrečná práce - povinnosti vedoucího.

  2. Jak se do IS přidá šablona používaná na našem pracovišti?

    V IS lze vytvořit různé verze šablon posudků na přání jednotlivých kateder/ústavů tak, aby plně vyhovovaly jejich požadavkům (logo fakulty, jiný vzhled, jiný sortiment rubrik apod.).
    V případě zájmu zašlete vámi používanou šablonu posudku na adresu . Vaše šablona bude převedena do ISu a dostupná v nabídce šablon pro jednotlivá pracoviště.

  3. Jak vyplním posudek?

    Do aplikace pro správu posudků závěrečné práce vstoupíte přes
    Osobní administrativa → Školitel

    Zde si vyberte studenta, k jehož práci chcete vyplnit posudek a klikněte na "Vytvořit posudek dle šablony".

    [1] odkaz na správu posudků

    Pokud jste dosud žádný posudek v této aplikaci nevyplňovali, vyberte si nejprve z nabídky šablonu, kterou chcete použít a klikněte na "Vybrat šablonu". Vybírat můžete ze všech šablon nebo z šablon pracoviště závěrečné práce. Vámi vytvořené posudky pak najdete v sekci "Moje koncepty posudků" a "Moje posudky již zavedené v archivu". Pokud si z nabídky šablon vybere šablonu, kterou máte uloženou v konceptech posudků, můžete ji použít a předvyplnit údaji některého ze starších posudků, příp. otevřít pouze prázdnou šablonu.

    [1] volba pro výběr šablony posudku
    [2] přehled vytvořených konceptů posudků
    [3] přehled již zavedených posudků

    V šabloně posudku vyplňte jednotlivé rubriky.

    [1] příklad vyplněného posudku

    Jak bude posudek vypadat si můžete zkontrolovat kliknutím na tlačítko "Vytvořit náhled posudku" (tisknutelná PDF verze). Posudek si můžete také průběžně uložit do sekce "Moje koncepty posudků" nebo hotový posudek uložit do archivu.

    [1] zápatí posudku

  4. Jak fungují koncepty posudků?

    Uložené koncepty posudků můžete využívat při psaní dalších posudků, nemusíte tak vyplňovat šablonu pokaždé znovu, ale pouze upravit již jednou vytvořený posudek.
    Vaše koncepty najdete v sekci "Moje koncepty posudků", nachází se také ve složce /koncepty, dostupné přes aplikaci Můj web (ve formátu XML). Pokud chcete použít šablonu konceptu (i s předvyplněnými údaji) klikněte na možnost "použít". Pro úpravu stávajícího konceptu posudku, klikněte na možnost "upravit". Možnost předvyplnit šablonu údaji některého ze starších posudků se vám nabídne také pokud si z nabídky šablon vyberete již jednou použitou (a uloženou) šablonu.

    [1] možnosti práce s koncepty posudků

Course Opinion Poll


  1. What is the course opinion poll?

    The course opinion poll, which is anonymous, provides teachers and their superiors with useful feedback related to their courses. The information is collected via an electronic questionnaire only filled out by the students enrolled in these.
  2. Is the poll really anonymous?

    Yes, it is. The University guarantees that the respondent's identity will never be disclosed to anyone. That is also why there is no way of finding out whether he/she has really used his/her name or someone else's when signing his/her additional comments (provided he/she did so). For further information, please read through the section on the opinion poll anonymity.
  3. What courses do students provide their answers for?

    Students can only answer the questions related to the courses they have signed up for in the current term. They do so for every teacher the following way:

    Answers are provided for the teachers listed in the Course Catalogue as lecturers separately and, if no seminar group has been created for the course selected, also for the teachers listed as seminar tutors. No answers are provided for the ones listed as alternate examiners, assistants, or deputies. If a course has no teacher specified, it is included in the opinion poll as the one with no teacher assigned.

    Students also provide answers to the questions related to the seminar groups in which they have enrolled. Provided a seminar group has several teachers assigned, they do so for these separately. If there is a seminar group which has no teacher specified, it is included in the opinion poll as the one with no teacher assigned.

    The courses in the opinion poll thus have the following specifications:

    • name of the course and that of its teacher
    • name of the course
    • name of the course, seminar group ID, and name of the teacher of the seminar group
    • name of the course and seminar group ID

    If a course (or seminar group) on the student's opinion poll questionnaire displays a teacher other than his/hers, he/she is instructed not to provide any answers for it. The same applies to the situation where he/she has not attended the classes of the group.

    The student who does not provide a sufficient number of answers (i.e. does not select a sufficient number of values) is not allowed to access the opinion poll results later on. To be allowed to access the poll results, the student must evaluate at least half (or ten) of the courses displayed or enrolled in. If he/she does so, not only can he/she eventually view the poll results related to the courses he/she has enrolled in, but those related to all the courses offered at the University that term as well.

  4. Jak zadám instrukce k anketě?

    If you want to get students feedback about your subject to a specific topic, you can specify custom instructions in
    Teacher → Students .. Instructions for students
    Instructions can be copied from the previous period. Students receive instructio n during filling the polls the open answers in front of open answer.

    [1] show students the instructions in a poll

  5. What information is collected and how much of it is made public?

    The course opinion poll questionnaire lists the following items:
    Interesting x uninteresting     completely uninteresting .................. very interesting
    Beneficial or not               not beneficial at all ..................... very beneficial
    Difficulty			very easy ................................. very difficult
    Demands on preparation   	very easy .............................. .. very difficult
    Study material accessibility    unavailable ............................... readily available
    Way of teaching 		not at all ................................ very much
    Teacher as a specialist         I do not consider him/her a specialist .... I consider him/her a specialist
    Students provide their feedback by selecting one of the eleven values making up the evaluation scale. After the poll closes, the following information is made public:

    average values calculated for the course and teacher
    The average values are calculated from all the values selected for the course and its teacher.
    standard deviation
    The standard deviation indicates the dispersion of selected values around the mean. The narrower it is, the more consistent in the selection the respondents are.
    faculty mean
    The faculty mean is calculated from all the values selected for a certain item in all the courses (offered by the faculty in the same term) and their teachers.

  6. Who can view the poll results and when do they become accessible?

    The opinion poll opens two weeks before the end of teaching period at the earliest and closes before February 15 (applies to the autumn terms) or July 15 (applies to the spring terms). The opening and closing are done automatically. Students can change their answers (i.e. the values they have selected) or edit their additional comments repeatedly any time during the period the poll is open.

    The opinion poll results become available only after the poll closes. Besides, these are only accessible to teachers (all) and those of the students who have provided a sufficient number of answers (selected a sufficient number of values). The teachers listed under the course as lecturers can access all the results related to it, whereas those listed under the course as seminar tutors can only access the results pertaining to their seminar groups. The reason why the results always become available only after the poll closes is that these might otherwise influence the feedback provided by the students who have not participated in it yet. The respondent's additional comments are not made public and they can only be read by the teacher of the course, its guarantor, and users with the appropriate access right (usually Dean or another person authorized by the faculty).

    The statistics indicating how many respondents have already provided their answers are usually made available during the period the poll is under way.

  7. Where are the course opinion poll results located?

    Following the end of the response collection period, the results may be found here:
    Teacher → Students .. Course opinion poll: results

Katalog předmětů z pohledu vyučujícího


  1. Stručný výpis informací o předmětu

    Aplikace

    Učitel → Katalog předmětů .. Stručný výpis informací o předmětu

    [1] stručný výpis informací o předmětu

    zobrazuje stejné informace, s nimiž se uživatel setkává na mnoha místech IS po kliknutí na kód předmětu.

  2. Úplný výpis informací o předmětu a potvrzování správnosti

    V době přípravy Katalogu předmětů pro další rok jsou vyučující v této aplikaci žádáni, aby potvrdili, že evidované údaje jsou správné. S požadavkem na opravu základních údajů se mohou obracet na garanta předmětu nebo vedoucího garančního pracoviště daného předmětu. Doplňující údaje si opravují učitelé sami.

    Potvrzení správnosti údajů mohou provádět osoby uvedené u předmětu jako přednášející, cvičící, kontakní osoba nebo garant a dále také vedoucí garančního pracoviště předmětu. Správnost údajů však nemohou potvrzovat náhradní zkoušející ani pomocníci.

  3. Co znamenají rubriky u předmětu v Katalogu předmětů?

    Přehled všech informací k předmětu najdete v

    Osobní administrativa → Předměty → Úplný výpis informací

    [1] úplný výpis informací o předmětu

    Podrobnější informace k plnění rubrik lze v případě potřeby (obvykle je vyučující nepotřebuje) nalézt v nápovědě Plnění základních údajů předmětu.

    Označení rubrik:

    Kód předmětu
    Jedinečná krátká identifikace předmětu.
    Krátký název předmětu
    Zkrácený název, používá se ve výpisech omezených délkou.
    Zařazení předmětu na fakultě
    Pracoviště fakulty, kam předmět patří. Přístupová práva pro správu Katalogu (katal_a, katal_b, katal_c) lze přidělovat s rozsahem na toto pracoviště.
    Garant předmětu
    Ten, kdo rozhoduje např. zda bude předmět vypsán, v jakém rozsahu, pro jaké studenty.
    Garanční oddělení předmětu
    Oddělení, které zajišťuje realizaci předmětu.
    Kontaktní osoba předmětu
    Ta, na níž se lze obracet, nereaguje-li vyučující např. na e-mail.
    Ukončení předmětu
    Předmět je vypsán s jedním nebo více typy ukončení (např. zkouška, kolokvium). Podle toho, s jakým ukončením si student předmět zapíše, je mu uděleno příslušné hodnocení. Doporučené ukončení - to, které se studentům implicitně registruje. Jiné možné - předmět může být možné si zapsat s různou obtížností (ukončením). Jaká existují ukončení předmětu a jejich hodnocení lze najít na

    Osobní administrativa → Předměty → Přehled ukončení a hodnocení

    Související rubrika 'je ukončení odložené?' se obvykle vyplňuje 'ne' - předmět je třeba ukončit ve zkouškovém období semestru.

    Rozsah předmětu
    Znamená počet hodin týdně. Informativní údaj, dále se nezpracovává.
    Četnost předmětu
    Zde lze vyznačit, zda je výuka pravidelná nebo bloková. Informativní údaj, dále se nezpracovává.
    Periodicita předmětu
    Údaj, dle kterého se předmět automaticky vypíše či nevypíše v dalších semestrech.
    Počet kreditů předmětu
    Zde je vyznačena kvantitativní (časová) náročnost předmětu. Studijní plány jsou postaveny tak, aby semestrální zátěž byla přibližně 30 kreditů.
    Kreditová funkce předmětu
    Rubrika se použije, je-li kreditace předmětu závislá na typu ukončení.
    Prerekvizity
    Jsou seznamem pravidel, která se kontrolují při zápisu kurzu.
    Limit předmětu
    Znamená kapacitu, kontroluje se při zápisu kurzu.
    Mateřské obory předmětu
    Zde lze vyznačit, kdo má v zápisu přednost, kontroluje se.
    Atributy předmětu
    Volitelné informace, používají se pro vyznačení studijních plánů a jako podklady pro tvorbu registračních a kontrolních šablon a tisk brožur studijních programů.
    Typ výuky a zkoušky předmětu
    Rubrika pro požadavky učitele (docházka, průběžná práce, podmínky závěrečné zkoušky), které učitel musí zveřejnit na začátku semestru.
    Literatura k předmětu
    Obsahuje návrh doporučené literatury.
    Navazující předměty
    Obsahuje návrh souvisejících předmětů. Informativní údaj, dále se nezpracovává.

  4. Jak přidám do Katalogu pomocníky a cvičící?

    Vyučující lze zadat do Katalogu v různých rolích podle rozsahu jejich podílu na výuce - přednášející, cvičící, pomocník, náhradní zkoušející. Osoba uvedená u předmětu jako "přednášející" může přidat do záznamu další vyučující osoby. Použijte aplikace
    Osobní administrativa → Předměty → Úprava základních údajů
    nebo
    Osobní administrativa → Předměty → Hromadná manipulace s vyučujícími předmětu

  5. Úprava sylabu a doplňujících údajů učitele - kdy, kdo?

    Vyučující sám spravuje část údajů o předmětu v Katalogu - doplňující údaje vyučujícího nebo-li sylabus. Použijte
    Učitel → Katalog předmětů .. Úprava sylabu a doplňujících údajů učitele
    Údaje lze měnit, pokud má příslušný semestr nastaveno 'lze editovat sylaby'. Toto nastavuje proděkan, stav lze zjistit na
    Učitel → Katalog předmětů .. Prohlídka období
    Dále nelze měnit údaje v období, které začalo už dříve než před třičtvrtě rokem.

    Právo editovat doplňující údaje o předmětu má osoba, která je v záznamu o předmětu uvedena mezi vyučujícími jako "přednášející" nebo "cvičící", garant kurzu, vedoucí garančního pracoviště předmětu a majitelé přístupového práva katal_a, katal_b, katal_c, katal_d a s_vyuka.

  6. Mohu zaslat vyučujícím předmětu hromadný dopis?

    Ano, všechny učitele vybraného předmětu můžete obeslat prostřednictvím aplikace
    Učitel → Katalog předmětů .. Poslat dopis učitelům

  7. Jaké rubriky plní v Katalogu předmětů vyučující?

    Začátečníci využijí při úpravě sylabu volbu 'Vypisovat podrobnou nápovědu' - volte ji hned při vstupu do formuláře předmětu:

    [1] klikněte na odkaz 'Vypisovat podrobnou nápovědu'

    Jednotlivé rubriky pak vyplníte dle pokynů "Poznámky" u nich uvedených. Pokud už byla rubrika vyplněna (např. minule), objevuje se testovací výpis jejího obsahu (s modrým podkladem).

    [1] rubriky ve formuláři k vyplnění

    Rubriky jsou následující:

    Předpoklady předmětu zadané garantem
    Jsou automaticky vyhodnocované podmínky, které student musí splnit pro zápis. Vysvětlení použitých značek lze najít v nápovědě Plnění základních údajů předmětu.
    Předpoklady
    Slouží jako textové informace vyučujícího, informující o potřebných znalostech pro vstup do předmětu, např. "znalost jazyka C na mírně pokročilé úrovni" nebo "vyžadován je předmět A000 Úvod do oboru, předmět B000 Základy jazykovědy je výhodou, ale ne podmínkou".
    Předpoklady anglicky
    Anglická verze.
    Anotace předmětu
    Krátký (max. cca 3000 znaků) popis obsahu předmětu.
    Anotace anglicky
    Anglická verze.
    Osnova předmětu
    Bodově zadejte probíraná témata, oddělte znakem <p>. Zvykem je zadat přibližně tolik témat, kolik přednášek proběhne.
    Osnova anglicky
    Totéž v angličtině. Pro usnadnění práce můžete použít tlačítko "Zkopírovat českou osnovu do anglické" a poté upravit.
    Literatura
    Doporučenou literaturu vybíráte zejména z titulů obsažených v univerzitní databázi. Vyhledat titul je možno podle části názvu, autora či ISBN. Pokud titul v databázi chybí, prosíme doplňte ho přímo do systému pro správu publikací
    Osobní administrativa → Publikace → Vložit novou publikaci
    a poté ho dohledejte a začleňte k předmětu. V krajním případě je možno mezi literaturu zařadit i položku, která není publikací, např. "Slajdy z přednášek; k dispozici u vyučujícího" - to uveďte do pole formuláře "Náhradní obsah".
    Typ výuky a zkoušky
    Zaznamenáme podobu závěrečného hodnocení (např. písemná zkouška), zda je vyžadována práce či docházka během semestru a podobně.
    Navazující předměty
    Zde můžete studentům nabídnout předměty, kterými je vhodné pokračovat po absolvování vašeho předmětu.
    Odkaz na webovou stránku předmětu
    Existuje-li ucelená stránka dalších informací o tomto předmětu, uveďte její adresu. Studijní materiály, zajímavé odkazy do Internetu ap. lze evidovat v agendě
    Učitel → Studijní materiály
    Informace učitele
    Nepovinné, lze uvést konzultační hodiny, kde lze nalézt další informace k předmětu ap.
    Pomocí
    Osobní administrativa → Předměty → Prohlídka Katalogu
    se lze inspirovat, jak rubriky vyplnili vaši kolegové u jiných předmětů.

Supervisor


  1. What is the Supervisor section used for? And how can I access it?

    You can access the Supervisor section using the following part:

    Personal Administration → Supervisor

    This application is accessible to all the people who supervise or read theses written by undergraduate, graduate and doctoral students as well as those enrolled in the lifelong learning programmes. The application allows these supervisors and readers to enter their students' grades for their theses and courses associated with these.

  2. How come I cannot find my student in the Supervisor application?

    If you cannot find your student in the Supervisor application, please make sure that you have selected the right term as well as the faculty the student attends (see the top of the page). The student's name gets displayed to you provided you are listed as a supervisor in the student's thesis records or in the topic/variant the student has enrolled in.

    Tip: Provided you wish to browse the students who have interrupted their studies as well, please check the option Include the students who have interrupted their studies and click on Generate again.

  3. I cannot find a link to my student's course evaluation form? What am I doing wrong?

    If you cannot find the link, please make sure that you have selected the right term as well as the faculty the student attends (see the top of the page). The Supervisor application only displays to the teacher the courses he/she teaches or those that have been flagged as the ones for which grades can be entered by all the teachers of the department. The grades for other courses can be entered using the Teacher section.

    In situations where the supervisor is not listed as a teacher of any course taught under the selected term and the student's thesis topic is not registered under the Packages of Topics/Variants either (the latter also enabling teachers to enter grades for specific courses linked to the topic), the supervisor has to be added to the records of the course for which he/she is to enter grades as its teacher.

  4. Which grades can I enter via the Supervisor application?

    The application only enables you to perform the operations related to your supervisory work, i.e. enter grades for the courses associated with your students' theses, enter their term evaluation, etc. To enter grades for other courses, please use the Teacher's Notebook> section.
  5. How shall I proceed in order to enter a thesis grade?

    To enter a thesis grade, please use the following path:

    Personal Administration → Supervisor → Doctoral student evaluation

    Go to the name of the student whom you wish to enter a grade for, click on Grades, enter the grade and save it.

  6. What is the application Doctoral student evaluation used for and who can access it?

    The application is used for the purpose of student's thorough evaluation by his/her supervisor. Besides, Board for Doctoral Studies can use it to browse the supervisor's full-text evaluation records of the student, his/her grades, credits gained and a table listing his/her publications. They can also browse the list of students enrolled in a specific programme of studies.
    As a supervisor, you can access the application using the following path:

    Personal Administration → Supervisor → Doctoral student evaluation

    [1] To enter the application as a supervisor, click on this reference.
    [2] To display the list of students, click on this reference.

    As a member of Board for Doctoral Studies and/or the owner of the s_studium right, you can access the application using the following path:

    Personal Administration → Supervisor → Entrance for Board for Doctoral Studies - doctoral students evaluation

    [1] A member of Board for Doctoral Studies can look up the information entered by supervisors through the list of students.

    The evaluation information can be entered and browsed by the student's supervisor as well as the owners of the s_studium right granted at the appropriate faculty. In addition, the information can be browsed by all the members of Board for Doctoral Studies.

  7. How shall I proceed to enter doctoral student evaluation?

    To enter the doctoral student evaluation, please use the following path (applies to a concrete student):

    Personal Administration → Supervisor → Doctoral student evaluation

    By clicking on Edit, you will open a form to enter the evaluation into as text. Once you are done, remember to save the contents provided.

  8. What is the right way of editing a topic (in the Package of Topics/Variants) my student has enrolled in?

    To do so, click on the name of the topic situated in the Supervisor section under the student's name (this will display all the topic-related text). Then click on Edit topic/variant, which will open a form used to edit the topic. Once you have made your changes, it is crucial that you inform the Office for Studies about these since they need to get incorporated in the student's records as well.
  9. Can I send my students a group e-mail?

    Yes, you can. To do so, please use the following path:

    Personal Administration → Supervisor → Group e-mail to: BA students | MA students | doctoral students | lifelong learning students → Select studies

    Selecting one or more options and clicking on Select studies, you will get the list of students (who have not interrupted their studies under the selected term) enrolled in the specified degree programme and for whom you have been appointed a supervisor or reader. To send them an e-mail, click on Send a group e-mail to the selected students.

    [1] Use this to select the students that are to be sent the group e-mail to.
    [2] Click on this to enter the application used to send a group e-mail.

Publikace


  1. K čemu slouží systém pro správu záznamů o publikacích?

    Tento systém má několik cílů:

    • posbírat každoročně informace o publikacích pro centrální databázi RIV,
    • umožnit uživateli udržovat si seznam svých publikací (i těch, které nelze vykázat do RIVu),
    • umožnit uživateli udržovat i cizí publikace (např. pro doporučenou literaturu k vyučovanému předmětu; pro seznamy odkazů v bibliografiích vědeckých článků atd.),
    • dovolit uživateli vybrat, které publikace mají být automaticky připojeny za jeho životopis a/nebo zobrazeny na osobní webové stránce.

    Bližší informace o vykazování publikací do RIVu najdete v Nápovědě Publikace - RIV.

  2. Vlastní publikace versus cizí záznamy.

    Z hlediska uživatele se publikační záznamy dělí na:
    záznamy, které lze upravovat
    Upravovat (tj. měnit název, autory, vydavatele atd.) nebo smazat záznam smí každá osoba, která je uvedena mezi autory publikace, pokud je nastaveno 'Záznam smějí upravovat všichni autoři'. Implicitně mají všechny publikace nastaven přístup pro všechny autory. S publikačním záznamem smí dále manipulovat ten, kdo provedl poslední změnu záznamu (publikaci zavedl nebo ji naposledy opravil).

    Aby ostatní autoři nemohli záznam modifikovat, lze zrušit povolení editace pro ostatní autory v editačním formuláři publikace. Povolení editace ostatním autorům může zrušit buď některý z autorů publikace nebo osoba, která publikaci naposledy editovala. Pozor: Rušení povolení editace používejte pouze výjimečně.

    Pozn.: Autorem publikace pro potřeby systému je osoba zadaná číslem učo.

    [1] povolení editace záznamu všem autorům

    Ten, kdo není autorem publikace, ale do systému ji zavedl (např. doktorand, sekretářka), s ní taktéž může manipulovat do doby, než záznam upraví/pozmění některý z autorů; pak s ní mohou nakládat opět pouze autoři.

    Cizí publikace (celého pracoviště) mohou spravovat osoby s právem v_publikace (např. sekretářka), i když nejsou autorem publikace. Preferováno však je, aby si každý uživatel zanášel do systému publikace sám.

    záznamy, ke kterým lze pouze poznačit svoje příznaky
    Kromě vlastních publikací je výhodné v systému udržovat i záznamy jinak užitečné, např. informace o knihách/článcích pro reference studentům či pro citace do vašich prací.

    Cizí publikace nemůže kromě autorů nikdo upravovat. Lze si ji však označit poznámkou/příznakem nebo štítky. Příznaky a štítky dovolují publikace kategorizovat a následně tisknout/zveřejňovat jejich seznamy.

    Lze např. označit příznaky či štítky 'tema1', 'tema2', 'tema3' doporučené texty pro okruhy referátů semináře a studenty odkázat na webové stránky s příslušnými seznamy.

    Na titulní straně Publikací vidíte mrak štítků, které jste publikacím přidali. U seznamu vašich publikací v IS najdete příznaky, které jste jednotlivým publikacím přiřadili a také, kdo a jaké příznaky vytvořil na vaši publikaci.

    Tip: Pro označení publikací doporučujeme používat štítky, tento způsob označování se používá i v jiných aplikacích ISu.

  3. Jak přidám novou publikaci?

    Novou publikaci zavedete v aplikaci

    Osobní administrativa → Publikace → Vložit novou publikaci/nový výsledek

    [1] vložení nového publikačního záznamu

    Pracujete-li s aplikací poprvé, zatrhněte na začátku stránky "Zobrazit podrobnou nápovědu" a klikněte na 'Uplatnit'. Do formuláře se vypíše podrobný zelený návodek, který upřesní, jak vložit publikaci.

    Formulář pro vložení publikace můžete omezit na nejnutnější položky volbou 'Zobrazit jen nejnutnější položky pro identifikaci výsledku'. Vkládáte-li publikaci, která se bude přenášet do RIV, zvolte 'Zobrazit jen položky povinné pro RIV'. Po vybrání některé z položek (i více najednou) na začátku formuláře vždy zvolte 'Uplatnit'.

    zestručnění formuláře pro vkládání publikačních záznamů

    Před vložením nové publikace je vhodné na titulní straně Publikací použít vyhledávací okno

    Osobní administrativa → Publikace .. Vyhledávání publikací/výsledků

    Vyhledáním ověříte, zda podobná publikace již v systému neexistuje. Údaji některé vyhledané publikace můžete předvyplnit nový záznam, doupravit ho a uložit (jde-li o podobnou leč novou publikaci). K vyhledané publikaci lze též přidat štítky nebo vlastní příznaky (když je její záznam v pořádku, ale nejste autorem, abyste jej mohli měnit).

  4. Jak naimportuji publikace z jiných databází?

    Importování publikací šetří váš čas, jelikož odpadá nutnost vyplňování nového formuláře pro vkládání publikací. Publikační záznamy lze do ISu importovat z těchto databází:
    Aleph Národní knihovny
    Publikační záznam vedený v systému Aleph Národní knihovny ČR můžete importovat pomocí Vzdáleného vyhledávání.

    Osobní administrativa → Publikace → Vzdálené vyhledávání

    Pomocí vyhledávacího pole zadejte dotaz (vyhledává se ve všech dostupných údajích). Zobrazí se seznam, který odpovídá vašemu výběru. Záznamy, které budete chtít do ISu importovat, přidejte do výběru. Následně v pravém sloupci zvolte "Uložit vybrané publikace".

    [1] import záznamů z publikační báze Národní knihovny ČR

    Po uložení záznamu je nutno výsledky projít, zkontrolovat, doplnit nebo opravit. Správci IS JAMU neručí za stav, v jakém jsou údaje v jiných databázích, proto tuto kontrolu doporučujeme provést.

    Web of Science (WoS)
    Formulář pro vložení nové publikace je možné předvyplnit záznamem z citační databáze Web of Science. Pro předvyplnění formuláře je třeba vyplnit identifikační kód článku, tzv. UT WoS kód, a záznam načíst.

    [1] naplnění formuláře záznamem z WoS

    Možnost předvyplnění formuláře je dostupná pouze pro články v odborném periodiku nebo ve sborníku.

    isvav.cz
    Publikace z databáze www.isvav.cz lze do ISu importovat pomocí aplikace
    Publikace → Pomůcky k publikacím/výsledkům → Import publikací z DBF souboru exportovaného z www.isvav.cz
    zde nahrajete DBF soubor stažený z isvavu (je zapotřebí rozbalit stažený zip a nahrát jen DBF soubor). Po jeho načtení se zobrazí seznam všech publikací, které jsou v souboru obsaženy. Jednotlivé publikace je možné označením vybrat pro uložení do publikační báze IS MU. Po jejich úspěšném zavedení se zobrazí odkaz na editační formulář, v němž uživatel může vytvořené publikační záznamy zkontrolovat a případně upravit.

    aplikace pro import záznamů z www.isvav.cz

    Lze importovat i záznamy, které již v IS MU existují. Importujte uvážlivě.
    Aplikace neoznačuje záznamy pro přenos do RIVu. V případě potřeby je možné záznam pro přenos označit v editační aplikaci.

    Pozn.: DBF soubor s publikačními záznamy lze získat na adrese http://www.isvav.cz/ pod odkazem "(RIV) Výsledky VaVaI", kde je možné provést vyhledání publikací podle zadaných kritérií. Po nalezení odpovídajícího seznamu publikací zvolte Export -> Zazipovaný soubor tabulky dBase/FoxPro/Paradox/Clipper (.dbf) a volbu potvrďte stisknutím tlačítka Export. Stažený zazipovaný soubor rozbalte a pro zavedení do IS MU zvolte soubor s koncovkou DBF.

  5. Jak funguje poloautomatické načítání z citačních záznamů?

    Z vloženého bibliografického záznamu aplikace načte data do formuláře a usnadní tak jeho vyplňování. Lze označit např. všechny autory publikace, přičemž systém si je sám rozdělí do příslušných kolonek formuláře a pokusí se k nim z databáze dohledat učo nebo občanství. Obdobně funguje i dohledání informací o časopise podle ISSN.

    Osobní administrativa → Publikace → Vložit novou publikaci/nový výsledek

    Bibliografický záznam např. z Google Scholar, CiteSeer, CiteULike apod. nebo i z poznámek ve Wordu vložte do okna formuláře. Vlevo v menu zvolte položku Autoři a z vloženého záznamu obtáhněte myší část se jmény autorů. Poté opět zvolte vlevo další položku a v citačním záznamu obtáhněte myší příslušnou část. Opakujte u všech položek z citačních záznamů, které lze použít. Nakonec stiskněte tlačítko 'Načti', aby se vybrané položky přenesly do formuláře.

    Množství položek, ke kterým můžete záznamy přiřazovat, se mění podle typu zvoleného publikačního záznamu (např. typ J, B, C atd.).

    poloautomatické načítání z citačních záznamů

  6. Jak se přihlásím k autorství?

    Některé publikační záznamy vašich publikací nejsou navázány na vaše učo (např. byly převedeny z knihovních databází v době, kdy jste učo ještě neměl/a), nebo výjimečně mohl někdo chybně zadat vaše učo k cizí publikaci. Připojení či zrušení uča u publikace provedete v aplikaci

    Osobní administrativa → Publikace → Pomůcky k publikacím/výsledkům → Úprava .. Přihlášení se k autorství

  7. Jak u publikace uvedu své dřívější jméno?

    Pokud si změníte jméno (nejčastěji u vdaných žen), můžete do publikačního záznamu stále uvádět své původní jméno. Nejprve zkontrolujte, zda je vaše původní jméno uvedeno v historii vašich jmen a případně jej doplňte v aplikaci
    Osobní administrativa → Personální → Editace historie mých jmen, příjmení a titulů
    U publikace následně uveďte do pole pro jména autorů původní jméno a zároveň vepište své učo. Teprve poté stiskněte tlačítko 'Dohledat'. Aplikace k zadanému uču dohledá nynější příjmení a to vypíše šedým písmem.

    [1] výpis nynějšího příjmení

    Dále vyplňte všechny ostatní údaje a formulář uložte. Ve výpisu publikací se uvede zadané jméno. Při kliknutí na něj však odkaz povede na Osobní stránku Lidé s novým jménem. Pokud není na Osobní stránce potlačeno zobrazení původního jména, uvidí každý uživatel obě jména osoby.

    [1] zadané původní jméno
    [2] zobrazení nynějšího jména

  8. Jak vystavím publikace na WWW?

    To, v jaké spojitosti s vámi se vaše publikace objeví v IS, lze ovlivnit nastavením tzv. štítků nebo příznaků. O štítcích více v otázce Jak přidám publikaci štítek? K čemu štítky slouží? této Nápovědy.
    Příznaky se typicky nastavují na konci editačního formuláře publikace.

    Osobní administrativa → Publikace → Vložit novou publikaci/nový výsledek

    Jejich význam je:

    Recenzováno
    Publikace prošla recenzním řízením před uveřejněním. Nevztahuje se na dodatečnou informativní recenzi. Jedná se pouze o doporučený údaj.
    Mezinárodní význam
    Je dán mezinárodním složením odborné komunity v daném oboru, pro kterou může být publikace předmětem zájmu. Mezi kritéria "mezinárodního významu" patří: světový jazyk obvyklý pro obor, v němž je publikace psána; uveřejnění práce v mezinárodně uznávaném časopise nebo sborníku evidovaném ve světové databázi, nebo ve sborníku z mezinárodní konference; zvěřejnění v časopise nebo sborníku s Impakt faktorem. Opět se jedná pouze o doporučený údaj.

    Životopis
    Obsah záznamu se má zobrazit u všech vašich životopisů.
    Nevystavovat
    Příznak se vztahuje na celou publikaci. Po jeho zaškrtnutí se obsah záznamu nezobrazuje v neautentizované verzi ISu, přihlášeným uživatelům se zobrazí pouze přes přímý odkaz na publikaci nebo pokud v pokročilém vyhledávání zaškrtnou políčko "Včetně publikací označených příznakem nevystavovat". Autorům se publikace vyhledá při použití základního i pokročilého vyhledávání.

    Máte-li vystavený životopis, automaticky se za něj připojí ty publikace, které v agendě publikací označíte příznakem 'Životopis'.

    Na Osobní stránce (Lidé na JAMU) klikněte na 'Publikace' pod fotografií, aby se vypsal seznam publikací. Automaticky jsou zobrazeny veškeré publikace, jichž je uživatel autorem.

    Pokud některou publikaci na svůj seznam uvést nechcete (např. máte stovky publikací a chcete uvádět spíše 'Selected bibliography'), označte ji příznakem 'Nevystavovat'.

    Je-li u publikačního záznamu uvedeno více autorů, výsledek volby Životopis se uplatní jen pro vás.

    Kliknutím na 'Kdo má příznaky u této publikace' zjistíte také, zda je publikace uvedena jako Doporučená literatura u sylabu některého předmětu.

    Další příznaky lze vytvořit a přiřadit publikaci volbou 'Vytvořit další osobní příznaky' na konci formuláře.

  9. Vlastní kategorizační příznaky pro členění publikací.

    Kromě výše popsaných příznaků ('Životopis', 'Nevystavovat') si lze vytvořit i vlastní příznaky v aplikaci

    Osobní administrativa → Publikace → Pomůcky k publikacím/výsledkům → Úprava seznamu mých příznaků a přidání nových

    a označit jimi vlastní i cizí publikace. Tyto vaše osobní příznaky se nepromítnou do chování aplikací IS JAMU, ale pomohou vám rozčlenit vaše publikace. Např. máte-li jich stovky, lze je rozdělit podle tématu. Publikace označené jistým příznakem lze poté vytisknout s určitým nadpisem (viz odkaz z titulní stránky 'Moje autorské publikace/výsledky') a nebo zobrazit na samostatné webové stránce. Například rozdělit reference k seminárním pracem na tematické okruhy a studenty odkázat na příslušnou webovou stránku. Pro vytváření takových stránek je k dispozici skript https://is.jamu.cz/pub, kterému můžete zadat tyto parametry:

    uco
    Zadáváte univerzitní číslo osoby, např. 2660. Lze zadat i více čísel učo, oddělených čárkou (pub?uco=2116,2660) pro publikace více lidí.
    atr
    Zadáváte seznam vybraných příznaků osoby, kterou jste uvedli parametrem uco. Uvádíte-li více příznaků, pak je oddělte např. čárkou. Možným příznakem je riv, pokud chcete vypsat publikace předávané do RIVu. Pokud je zde uvedeno více atributů, zobrazí se ty publikace, z nichž každá vyhovuje alespoň jednomu z nich.
    rok
    Rok vydání publikace, tj. omezení na publikace v určitém roce.
    proj
    Publikace vykazované v RIV pro určitý výzkumný záměr nebo projekt; je potřeba zadat celé číslo (pub?proj=MUNI/G/0835/2016). Lze kombinovat s jinými volbami, např. publikace projektu k určitému roku (pub?proj=MUNI/G/0835/2016;rok=2018)
    nadpis
    Uvádíte nadpis, který se má stránce s přehledem publikací nadepsat. Musíte uvést potřebné HTML formátovací značky. Neuvedete-li název, pak stránka žádný nadpis mít nebude. Je však nutné ošetřit nebezpečné znaky, např. mezeru nahradit %20 (viz následující příklad).
    zpet
    Pokud uvedete a naplníte tento parametr, pak se na konci stránky objeví "Zpět na předchozí stránku". Parametru přiřaďte URL, které se má použít po kliknutí na tento odkaz. Opět ošetřete nebezpečné znaky: ampersand (&) nahrazujte %26, otazník (?) nahrazujte %3F (opět viz příklad).
    typ
    Pro další zpracování dat můžete použít např. 'typ=sgml2' nebo 'typ=html2'. Vhodné pouze pro počítačové odborníky.

    Uveďme několik příkladů. Do své webové stránky můžete kamkoli napsat např.:

    V RIVu najdete <A HREF="https://is.jamu.cz/pub?uco=2660&atr=riv&nadpis=Moje%20publikace">tyto</A> moje publikace.
    
    Vše o mých <A HREF="https://is.jamu.cz/pub?uco=2660&atr=veverky&nadpis=Vše%20o%20veverkách">veverkách</A>.
    
    Publikace výzkumného projektu MUNI/G/0835/2016 za rok 2018: <A HREF="https://is.jamu.cz/pub?proj=MUNI/G/0835/2016;rok=2018">najdete zde</A>.
    
    Vaše publikace jsou přístupné též prostřednictvím autentizovaného webu na adrese: https://is.jamu.cz/auth/publikace/publikace.pl?uco=2660&atr=...

    Tip: Pro označení publikací doporučujeme používat štítky, tento způsob označování se používá i v jiných aplikacích ISu.

  10. Jak přidám publikaci štítek? K čemu štítky slouží?

    Podle štítků lze vytvářet seznamy publikací, které můžete prezentovat (např. jako seznam doporučené literatury předmětu). Pomocí štítku lze v aplikaci publikace též snadněji vyhledávat.

    Osobní administrativa → Publikace

    Buď můžete do vyhledávacího políčka zadat požadované heslo či slovní spojení a pod odkazem 'Kde hledat?' zvolit možnosti vyhledávání v "mých štítcích" a/nebo "cizích veřejných štítcích", nebo můžete využít tzv. mrak štítků. V sekci "Moje štítky" nebo pod odkazem 'Zobrazit mrak školy' kliknutím na štítek vyberete seznam všech publikací, kterým byl daný štítek přiřazen.

    Štítek lze publikaci zadat již při vytváření nového publikačního záznamu

    Osobní administrativa → Publikace → Vložit novou publikaci/nový výsledek

    Publikace může mít neomezené množství štítků. Všechny vaše štítky a cizí veřejné štítky dané publikace naleznete pod formulářem na vytvoření nového štítku. Jedním kliknutím na vybraný štítek v přehledu jej publikaci přidáte, druhým kliknutím štítek opět odeberete.

    Pozor: Nedoporučujeme již vytvořené štítky do formuláře přepisovat. V případě překlepu či jiné nesrovnalosti by se vytvořil nový štítek. Do okna formuláře proto vepisujte jen štítky zcela nové.

    Chcete-li přidat štítek k již dříve zavedené publikaci, vyhledejte ji v aplikaci

    Osobní administrativa → Publikace .. Vyhledávání publikací/výsledků

    a klikněte u dané publikace na odkaz 'Štítky'. Rozbalí se nabídka, kde můžete přidat veřejný nebo soukromý štítek publikaci, případně si můžete prohlédnout veřejné štítky jiných uživatelů k této publikaci. Soukromý štítek a seznam publikací s tímto štítkem uvidí pouze majitel štítku.

    Volbou 'Mé seznamy obsahující tuto publikaci' zobrazíte jednotlivé www stránky se seznamy publikací, na které jste danou publikaci přidali. Seznamy budou dostupné na adresách:

    https://is.jamu.cz/publications/<uco>/<stitek>
          
    nebo
          
    https://is.jamu.cz/auth/publications/<uco>/<stitek>

    kde <uco> je učo majitele štítku a <stitek> je vlastní přiřazený štítek.

    Lze použít parametry popsané v otázce Vlastní kategorizační příznaky pro členění publikací.

  11. Hodnocení publikací pro potřeby IS (nesouvisí s hodnocením RVV).

    Řazení publikací je ovlivněno osobním nastavením

    Osobní administrativa → Publikace → Nastavení

    Pokud ovšem zvolíte zobrazovat pouze neduplicitní výsledky, např. v Pokročilém vyhledávání, systém vybere publikaci s lepším hodnocením. Publikace s nejvyšším skóre se pak podle přednostně zobrazí ve výsledku vyhledávání. Vyhledejte publikaci v aplikaci

    Osobní administrativa → Publikace .. Vyhledávání publikací/výsledků

    a klikněte u dané publikace na odkaz 'Info'. Rozbalí se vám podrobné informace o publikaci, kde na jejím konci můžete zvolit hodnocení buď "kladně" nebo "záporně".

    U publikace, kterou už jste jednou ohodnotili, zůstává druhá možnost, pomocí které lze předchozí hodnocení kdykoli později opravit.

  12. Jak vytvořím seznam publikací? K čemu slouží?

    Seznamy publikací lze použít např. jako seznam doporučené literatury v předmětu. Jednoduchý odkaz na něj lze vložit např. do interaktivní osnovy nebo studijních materiálů předmětu. Seznamy publikací se tvoří automaticky po přidání štítku publikaci. Každá publikace může mít i více štítků - bude tedy zařazena do více seznamů. Kliknutím na štítek v mraku štítků na stránce

    Osobní administrativa → Publikace .. Moje štítky

    se vypíší všechny jím označené publikace. Publikace též můžete podle štítků, víte-li jejich název, vyhledat buď v aplikacích

    Osobní administrativa → Publikace .. Vyhledávání publikací/výsledků

    Osobní administrativa → Publikace .. Pokročilé vyhledávání

    nebo si zobrazíte všechny veřejné štítky pomocí 'Zobrazit mrak celé školy' a kliknutím na vybraný štítek zobrazíte jemu odpovídající seznam publikací.

    Pokud vyhledáte konkrétní publikaci, zobrazí se u ní i seznam veřejných štítků, které jsou k ní přiřazeny. Po kliknutí na ně jsou vyhledány další publikace s tímto štítkem.

  13. Jak nastavím formát výpisu informací o publikacích?

    Pokud vám nevyhovuje formátování výpisu publikací, můžete si jej upravit v aplikaci
    Osobní administrativa → Publikace → Pomůcky k publikacím/výsledkům → Nastavení výpisu publikací
    Zde lze nastavit:
    • formát výpisu autorů – tvar jmen, příjmení malými písmeny, oddělovač jmen, ...
    • počet zobrazovaných publikací a způsob jejich třídění
    • předvyplnění údajů pro RIV – podle předchozí publikace či zvolených hodnot

  14. Jak označím, kde všude byla publikace citována?

    Vyhledejte publikaci v aplikaci

    Osobní administrativa → Publikace .. Vyhledávání publikací/výsledků

    a pod hledanou publikací zvolte 'Přidat do výběru'. Vpravo se v sekci Vybrané publikace/výsledky objeví nabídka operací, které lze s publikací provést. Zvolte možnost 'Zobrazit/editovat citace' a pomocí 'Vyhledat' dohledejte a kliknutím na zatržítko přidejte novou citující publikaci.

    Chcete-li citaci u publikace zrušit, vyhledejte citovanou publikaci v aplikaci

    Osobní administrativa → Publikace .. Vyhledávání publikací/výsledků

    postupujte opět jako u přidávání citace, zvolte 'Přidat do výběru', a pak 'Zobrazit/editovat citace'. V tabulce se u dané publikace vypíše seznam citujících publikací, kdo je přidal a v posledním sloupci možnost citaci zrušit pomocí 'Vymazat'.

  15. Jak sloučím duplicitní publikace?

    Ve formuláři aplikace

    Osobní administrativa → Publikace .. Pokročilé vyhledávání

    vyhledejte požadované publikace a zvolte 'Duplicity publikací' pod formulářem. V seznamu vybraných výsledků vyberte duplicitní záznamy a potvrďte pomocí "Označit vybrané jako duplicitní". Duplicitu tímto pouze nahlásíte, ale potvrzení již přísluší osobě s právem v_publikace. Duplicity se slučují i automaticky, pokud systém pomocí algoritmu takové nalezne.

    Pokud chcete zrušit duplicitu publikací, použijte k nahlášení této skutečnosti opět

    Osobní administrativa → Publikace .. Pokročilé vyhledávání

    vyhledejte požadované publikace a zvolte 'Duplicity publikací' pod formulářem. V seznamu vybraných výsledků vyberte duplicitní záznamy a potvrďte pomocí "Označit vybrané jako neduplicitní". Potvrzení může opět provést pouze příslušná osoba.

  16. Jak funguje pokročilé vyhledávání?

    Ve formuláři pro pokročilé vyhledávání

    Osobní administrativa → Publikace .. Pokročilé vyhledávání

    lze vyhledávat dle údajů o publikaci, autorů, štítků, pracoviště (ke kterému patří některý z autorů), projektů (v jejichž souvislosti publikace vznikla) či dle ne/zařazení publikace do RIVu. Pomocí voleb 'Nevybírat duplicitní výsledky.' a 'Vybrat jen duplicitní výsledky.' lze ve výsledku vyhledávání vyloučit/zahrnout duplicity v publikacích.

    Zcela na konci formuláře je důležité rozhodnout, zda se má vyhledávat výsledek splňující všechny podmínky současně (AND) nebo výsledek splňující alespoň jednu z podmínek (OR). Vyhledávání spustíte tlačítkem "Vyhledat" na konci stránky.

    Z vyhledaných publikací dále můžete pomocí zatržítka vybrat všechny či jen některé a použít je v další aplikaci k:

    přenesení do základního vyhledávání
    Výsledky vyhledávání se přenesou do základního vyhledávání na titulní stránku aplikace, kde ještě můžete některé (nebo všechny hromadně) zrušit. Aplikace vám dále nabídne export a tisk přenesených výsledků, jejich editaci, rozdělení na počty druhů výsledků, editaci štítků, citací, slučování duplicit nebo výpis seznamu publikací ve formátu RIV XML.
    roztřídění dle druhů
    Publikace budou roztříděny a sečteny dle oborů, zařazení do světově uznávaných databází, dle publikování v neimpaktovaných periodikách vydávaných v ČR, podle zařazení ke světovým jazykům a podle ne/zařazení do databáze ISI Proceedings.
    zobrazení seznamu nalezených publikací
    Zobrazí seznam vybraných publikací.
    vytvoření sestavy publikací
    Slouží např. pro tisk, výpis či export seznamu publikací.
    nahlášení duplicit
    V seznamu vyhledaných publikací můžete označit, které jsou dle vás duplicitní, případně nahlásit, které za duplicitní nepovažujete. O potvrzení těchto ne/duplicit však rozhoduje osoba s příslušným právem (b_publikace).
    vypsání publikace ve formátu RIV XML
    Aplikace zobrazuje k vybraným publikacím označeným pro přenos do databáze RIV XML strukturu jejich údajů tak, jak by byly do databáze RIV odeslány.

  17. Jak vytvořím sestavu publikací? K čemu slouží?

    Pomocí vyhledávání

    Osobní administrativa → Publikace .. Vyhledávání publikací/výsledků

    nebo pokročilého vyhledávání

    Osobní administrativa → Publikace .. Pokročilé vyhledávání

    vyberte požadované publikace a zvolte operaci 'Export a tisk'. Vyberte formátovací šablonu, podle které se má sestava exportovat/tisknout a zvolte operaci, kterou chcete s výslednou sestavou provést, tj. zobrazit v textu, novém okně, vytisknout či uložit do souboru. Dále lze 'Zalamovat text na stránku' a 'Zobrazit načtenou šablonu'.

    Pro práci se šablonou je vhodné použít Prezentátor. Podrobnou nápovědu k prezentátoru naleznete

    Osobní administrativa → Publikace .. Pomůcky k publikacím/výsledkům → Informace .. Prezentátor → Návod

Publikace – RIV


  1. Obecné pokyny k RIV

    RIV v IS MU
    Korektní předání údajů do centrálního registru RIV je jednou ze základních podmínek pro poskytnutí institucionálních prostředků na výzkum a vývoj. Uživatelé MU s RIVem pracují následujícím způsobem:
    • Prostřednictvím publikačního systému (Osobní administrativa → Publikace) vyplní potřebné záznamy o publikacích. Při editaci záznamu zvolí "Přenášet do RIV". Po ukončení editace kontrolní program upozorňuje na případné chyby v záznamu – pro přenos do RIVu je zapotřebí všechny nedokonalosti odstranit.
    • Editovat svoje publikace může každý uživatel IS MU. Pracovat s publikacemi všech osob určitého pracoviště mohou dále osoby s přístupovým právem v_publikace.
    • Po ukončení editačního období budou záznamy v publikačním systému, které jsou označeny "Přenášet do RIV", definitivně zkontrolovány kontrolním programem ministerstva. Záznamy, u nichž definitivní kontrola nalezne chyby, nemohou být zařazeny do RIV.
    Jak vyplnit
    Projděte si otázku Postup při zadávání publikací do RIVu.

    Editační formulář uvádí u jednotlivých rubrik možnosti, které nabízí struktura centrálního registru. Vyberte tu, která nejlépe odpovídá charakteru publikace. Položky, které se nevyplňují nebo jsou nepovinné, zůstávají prázdné (nevyplňovat u textových položek XXX, mezerou, nulou apod.). V textových položkách (s výjimkou explicitně stanovených anglických) se používá čeština s háčky a čárkami.

    Do RIV mohou být zařazeny výsledky dosažené pracovníky nebo studenty v doktorském nebo magisterském studijním programu. Aby se předešlo nejednotnostem ve výkladu, kdy byl výsledek skutečně dosažen, je rozhodující rok uplatnění výsledku (tj. rok vydání článku, knihy, výzkumné zprávy, udělení patentu, zahájení výroby atd.). V RIV nebudou jako výsledky sledovány skripta, učebnice, sborníky z jiných než mezinárodních konferencí, odborné posudky, žádosti o grant, články v denním tisku, populárně naučná literatura, interní výzkumné zprávy, abstrakta a sborníky abstrakt, diplomové práce atd. Rovněž články teprve odeslané do tisku, technologie dosud neuplatněné ve výrobě atd. nebudou do RIV zařazeny.

    Důležité je, že RIV sbírá informace o publikacích, které souvisí s výzkumnými záměry nebo projekty. Publikační záznam byste měli napojit na jeden nebo více záměrů/projektů, podle jejich označení. V jiných případech zvolte, zda výsledek vznikl v rámci specifického výzkumu na vysoké škole, či jiným způsobem dle možností, které poskytuje vkládací aplikace.

    Další informace
    Výsledky sběru dat má za úkol prezentovat Rada vlády pro výzkum a vývoj. Informace RVV naleznete na www.vyzkum.cz. Sbírané publikace za MU si mohou uživatelé z univerzity i mimo univerzitu prohlédnout na stránkách https://is.muni.cz/.

  2. Postup při zadávání publikací do RIVu

    RIV je centrální databáze, do níž se vykazují publikace vznikající při výzkumných projektech a záměrech. Její struktura je předepsána. Pokud povinnou strukturu při zadávání publikace nedodržíte, systém nedovolí záznam uložit. Takovou publikaci nelze do RIV přenést a nebude vám vykázána. Při nejasnostech při vyplňování si zapněte 'Zobrazovat podrobnou nápovědu' a čtěte ji.

    Pro přenášení dat do RIVu je nutné používat znakovou sadu Windows 1250, tedy pouze latinkové znaky (např. azbuku nelze použít). Publikace, které budou obsahovat nepovolené znaky, nemohou být do RIVu přeneseny.

    Publikaci, která již byla odeslána do RIV, můžete aktualizovat či úplně vymazat, blíže viz otázka Jak smažu publikaci z RIVu?

    Vstupte do editace publikací

    Osobní administrativa → Publikace → Vložit novou publikaci/nový výsledek

    Přenos do RIV
    V první části editace zaklikněte 'Přenášet výsledek/publikaci do RIVu'. Publikace, které nejsou takto označeny, mají ve výpisu vašich publikací ("moje výsledky") značku [RIV ne].

    [1] přenášení výsledků/publikací do RIV

    Chcete-li přenášet publikace do RIV a zvolíte typ formuláře označený malým písmenem, přenese se výsledek do RIV pod označením O - Ostatní výsledky.

    Anotace
    Pro RIV je nutné vyplnit anotaci v originálním i anglickém jazyce (pokud publikace není již psána anglicky). Do RIVu se přenáší pouze anotace mající max. 2000 znaků. Dojde-li k překročení této délky, bude anotace automaticky zkrácena o poslední větu či věty přesahující tisící znak. V rámci ISu je text uchován v celé délce.

    tažením myši lze roztáhnout pole pro anotaci

    Přiřazení výsledku k výzkumnému záměru
    Pro vykázání do RIV musí publikace splňovat alespoň jedno z těchto kritérií:
    • přiřazení výsledku k alespoň jednomu výzkumnému záměru (položka menu „plnění výzkumného projektu“)
    • přiřazení výsledku k alespoň jednomu projektu VaV (položka menu „řešení projektu VaV“)
    • označení zaškrtávátkem „Výsledek vznikl v rámci specifického výzkumu na vysoké škole“
    • výsledek byl financován v rámci operačního programu, rámcových programů EK, institucionální podpory na rozvoj výzkumné organizace, jiných veřejných nebo neveřejných zdrojů.

    Pokud vaše publikace nesplňuje ani jedno kritérium, nemůže být vykázána do RIV.

    Osobní administrativa → Publikace → Vložit novou publikaci/nový výsledek → Návaznosti výsledků a projektů (výzkumných záměrů)

    [1] přiřazení výsledku k výzkumnému záměru

    [1] přiřazení výsledku ke specifickému výzkumu na VŠ

    Do levého políčka vepište kód projektu VaV nebo výzkumného záměru. Potřebujete-li zapsat odkaz na více než jeden projekt, vyplňte první a dejte „Ulož“. Otevřete pak úpravu publikace znovu. Objeví se volné okénko pro další volbu.

    Pokud již nějaké publikace máte vykázané k určitému záměru/projektu, editační aplikace vám nabídne jejich čísla. Jinak musíte číslo správně vepsat.

    Pro přehled, v jakém stavu je plnění RIVu, použijte
    • u vašich publikací

      Osobní administrativa → Publikace

      Pod nadpisem "Moje autorské publikace/výsledky" vlevo nahoře zobrazuje prostřední číslo v závorce počet publikací, které mají chybně zadané údaje pro přenos do RIV.

      [1] řádek ukazuje počet publikací, které mají chybně zadané údaje pro přenos do RIV

    • kontrola za pracoviště

      Osobní administrativa → Publikace → Pokročilé vyhledávání .. podle pracoviště autorů

  3. Kdy se přenáší výsledky do RIV?

    Lhůta pro předání výsledků do RIV se každým rokem mění. Do hodnocení vstupují již v minulosti předložené výsledky uplatněné za posledních pět let a nově předložené výsledky od 30. května předcházejícího roku do 30. května roku, ve kterém hodnocení probíhá.

  4. Jak smažu publikaci z RIVu?

    Pokud chcete záznam z RIVu úplně vymazat, otevřete si publikaci pro editaci a zvolte odkaz „Požádat referenta o zrušení id kódu RIVu“ (stejný odkaz se vám nabídne i v případě, že se pokusíte u záznamu s RIV kódem změnit organizační jednotku nebo rok uplatnění výsledku).

    [1] odkaz na aplikaci „Žádosti o zrušení RIV kódu publikací“

    Při podání žádosti o zrušení RIV kódu je nutné uvést zdůvodnění. Žádost je poté odeslána příslušnému referentovi ke schválení. O schválení či neschválení žádosti budete informováni automatickým e-mailem. Při schválení žádosti je automaticky odstraněn stávající RIV kód publikace a smazán její příznak přenášení do RIVu.
    Pozor: Pokud má být publikace opětovně odeslána do RIVu, je nutné příznak pro přenos znovu nastavit.

  5. Proč IS hlásí chybu u publikací, které již byly do RIV převedeny?

    IS podrobuje publikační záznamy takové kontrole, jaká je pro přenos do RIV aktuálně stanovena. V dřívějších letech platily jiné podmínky pro přenos do RIVu. Pokud byly splněny, záznam do něj byl přenesen. Je ale možné, že podle nynějších podmínek by výsledky do RIVu odeslány nebyly. Může se tedy stát, že i když má výsledek přidělen RIV kód, zobrazuje se u něj informace [chyba RIV].

  6. Proč do RIV nelze převést výsledky bez ISSN a ISBN, když takové již v RIVu mám?

    Je zapotřebí vycházet z aktuálních podmínek pro přenos do RIVu. Dříve platily jiné než dnes. Proto dochází k situacím, že v RIVu máte publikační záznam, který by za nynějších podmínek nebyl přenesen. Pokud publikace ISSN ani ISBN nemá, nemůže být dle stávajících pravidel do RIVu předána.

  7. IS nehlásí žádnou RIV chybu, přesto záznam v RIV nemám.

    Zkontrolujte si rok uplatnění výsledku, možná se teprve bude do RIVu přenášet. Ověřte, zda je v editačním formuláři zakliknut přenos do RIV. Pokud vše sedí, zřejmě bude problém mimo IS. Aby byla publikace odeslána (JAMU je předkladatel), musí být alespoň jeden z autorů „domácím tvůrcem“. Další problém může nastat v případě přenosu jednoho výsledku od více předkladatelů – např. jeden autor předkládá přes MU a spoluautor přes AV ČR. Pokud publikační záznam není předložen identicky, může jej RIV odmítnout převzít.

  8. Publikaci jsem zpracoval ve spolupráci s jinou institucí než JAMU a zatím není v RIVu. Můžu ji vykázat prostřednictvím IS JAMU?

    Publikace by se měly vykázat přes předkladatele, v jehož spolupráci publikačních výsledků bylo dosaženo. Např. pokud jste výsledků dosáhl jako zaměstnanec AV ČR, měl byste je prostřednictvím AV ČR taky vykázat. Nic nemění na situaci, že jste současně i doktorským studentem na JAMU. Navíc publikace se do RIVu předává jen tehdy, pokud alespoň jeden z autorů je „domácím tvůrcem“ předkladatele.

    Publikaci do ISu vložit můžete, ale nezaklikávejte u ní přenos do RIV.

  9. Jak k publikaci zaznačím, že jsem domácí tvůrce?

    Od r. 2011 je možné u každého autora zaznačit, zda je domácím tvůrcem či nikoliv. Dříve IS tyto údaje evidoval automaticky. Označení autora za 'domácího tvůrce' značí, že předkladatelem výsledku za tohoto konkrétního autora je Masarykova univerzita. Chcete-li publikaci vykázat ke konkrétní fakultě, zkontrolujte předvyplněné zařazení 'Organizační jednotky'. Jejím správným zaznačením zajistíte, že body přidělené RVVI připadnou konkrétní fakultě.

    Osobní administrativa → Publikace → Vložit novou publikaci/výsledek
    [1] zaškrtněte políčko pro označení domácího tvůrce

  10. Jak zobrazím kontrolu RIV za celé pracoviště?

    Osobní administrativa → Publikace → Pokročilé vyhledávání ... podle pracoviště autorů

  11. Mohu si zobrazit data odeslaná do RIV?

    Ano, od roku 2011 jsou data ukládána ve formátu XML do Správce souborů. Záznam najdete u vybrané publikace v sekci Info → Zobrazit XML záznamy zaslané do RIVu.

    Informace o tom, kterému poskytovateli byl záznam odeslán, zjistíte z názvu souboru, např.:
    890027-RIV11A-MSM-01-20110506-191135-RIV11-MSM-14330____01.vav

    • 890027 – identifikační číslo publikace
    • RIV11A – označení sběru
    • MSM – poskytovatel
    • 01 – verze dodávky
    • 20110506-191135 – datum a čas importování záznamu (u nových datum vygenerování)
    • RIV11 – sběr
    • MSM – poskytovatel
    • 14330 – organizační jednotka + verze dodávky

    Odkaz na XML záznamy najdete také na stránce s podrobným výpisem publikace. Záznamy jsou dostupné pouze autorům publikace.

  12. Štítek RIVOK pro referenty: kontrola správnosti údajů pro RIV

    Před vykazováním publikací do RIV mohou být publikace označeny speciálním štítkem RIVOK (na velikosti písmen nezáleží). Ten značí, že publikační záznam referent zkontroloval, je v pořádku a může být takto odeslán do RIV.
    Štítek mohou používat pouze lidé s právem v_publikace (typicky studijní referenti) na danou publikaci, autoři nikoliv.

    Při otevření publikace (v aplikaci publikace/edit.pl) označené tímto štítkem a příznakem pro přenos do RIVu, se nahoře na stránce zobrazí upozornění, že publikační záznam již byl zkontrolovaný a v případě změny v některém z údajů pro RIV, jej bude nutné zkontrolovat znovu. V případě že kdokoliv záznam přesto změní, štítek RIVOK se automaticky při uložení smaže. Cílem tohoto mechanismu je, aby si referenti mohli ověřit, že záznam po jejich zkontrolování nikdo nezměnil.

    Tip: Jak zjistit, která publikace štítek RIVOK měla a nyní již nemá?

    K publikačním záznamům lze vkládat různé vlastní štítky. Můžete vložit štítek např. 'videl_jsem' nebo jakýkoliv jiný. Štítek RIVOK se při změně údajů pro RIV smaže, ale ostatní štítky zůstanou.
    Postup: V Pokročilém vyhledávání vyhledat publikace se štítkem 'videl_jsem', vyhledat. Zakliknout 'Do výsledku započítat výše uvedené publikace za použití jedné z následujících operací.' (minus) publikace se štítkem RIVOK.

Univerzitní repozitář


  1. Co je to Univerzitní repozitář?

    Univerzitní repozitář slouží ke shromažďování a archivaci zaměstnaneckých a jiných děl (např. děl vědeckých). Byl zřízen z důvodu zájmu na zodpovědném vykonávání majetkových práv k zaměstnaneckým dílům.

  2. Jaké texty mám povinnost vkládat do Univerzitního repozitáře?

    Zaměstnanci jsou povinni do repozitáře uložit každé své zaměstnanecké dílo, které existuje v písemné podobě (listinné či elektronické) a které bylo publikováno, pokud tomu nebrání zákonné ani jiné podmínky.

  3. Jaký je rozdíl mezi zaměstnaneckým a soukromým dílem?

    Zaměstnanecké dílo je takové dílo, které autor vytvořil ke splnění svých povinností vyplývajících z pracovněprávního či služebního vztahu k zaměstnavateli dle autorského zákona. K takovému dílu vykonává zaměstnavatel majetková práva, není-li sjednáno jinak. Více v autorském zákonu.

  4. Jak vložím novou publikaci?

    Prostudujte si nápovědu k agendě Publikace.

  5. Jak vložím soubor do repozitáře?

    Soubor je nutné vložit k příslušnému publikačnímu. Postupujte přes
    Osobní administrativa → Publikace → Vložit novou publikaci/nový výsledek → vyhledejte sekci Repozitář
    nebo zvolte možnost Editovat již uložený záznam o publikaci → vyhledejte sekci Repozitář.

    Nejprve zvolte typ díla, verzi souboru, případně licenci Creative Commons. Dále nastavte přístupová práva k souboru tomu okruhu osob, kterému chcete soubor zpřístupnit. Následně nahrajte vybraný soubor z počítače.

    [1] přidání souboru k publikaci

    K záznamu můžete vložit nejen plný text díla, ale i další soubory, které s ním souvisí, např. prezentace, příp. licenční smlouvu apod. V těchto případech vyberte v položce "Verze souboru" možnost "Soubor není plným textem díla" a zvažte práva zpřístupnění.

    Vkládáte-li vědecká a výzkumná data (např. podkladová data k výsledkům) zvolte v položce "Verze souboru" možnost "Research Data".

  6. Mohu dodatečně upravit příznaky souboru nahraného k publikaci?

    U souboru vloženého k publikačnímu záznamu můžete dodatečně změnit některé příznaky (např. verzi souboru či typ licence). Tyto údaje můžete upravit prostřednictvím odkazu "Editovat" vedle názvu každého vloženého souboru.

    V případě potřeby dalších úprav (změna názvu dokumentu, přístupových práv apod.) můžete využít odkaz "Správa nahraných souborů".

    [1] editace vloženého souboru

  7. Co je to verze souboru?

    Do repozitáře je možné vkládat různé verze plných textů díla (například z důvodu vyhovění smlouvě s nakladatelem) nebo dokumenty, které se k dílu vztahují.

    Vkládaný text označte jako jeden z těchto typů:

    • Draft – Pracovní verze.
    • Submitted Version – Verze předložená k recenznímu řízení.
    • Accepted Version – Verze po recenzním řízení a zapracování změn autorem. Jde o verzi, která je připravena k vydání, ovšem bez formátování pro tisk.
    • Published Version – Verze publikovaná vydavatelem. Verze má finální podobu včetně formátování a grafické úpravy.
    • Updated Version – Verze aktualizovaná po svém vydání.
    • Research Data – Výzkumná data.
    • Soubor není plným textem díla – Další dokumenty, které s dílem souvisí (např. licenční smlouvy apod.).

  8. Co jsou to licence Creative Commons a jaký je jejich význam?

    Licence Creative Commons jsou souborem veřejných licencí, které je možné využít pro publikování autorských děl v repozitáři pro všechny typy výsledku (díla) mimo typu "R Software" (viz otázka 11). Fungují na principu, který autorovi umožňuje jejich prostřednictvím plošně uzavírat se všemi potenciálními uživateli díla smlouvu, na základě které jim poskytuje některá svá práva k dílu a jiná si vyhrazuje.

    Licence Creative Commons umožňují jednoduše a bezplatně poskytovat díla širokému počtu uživatelů a zároveň povolují takto poskytnuté dílo šířit dále. Dílo, které je pod licencí Creative Commons zveřejněno, je možné užívat (rozmnožovat, šířit, půjčovat atp.) pouze s minimálními omezeními, která jsou uvedena v licenci (např. neužívat dílo komerčně – za účelem majetkového prospěchu).

    Každá z licencí CC umožňuje dílo šířit, ale zároveň také vyžaduje, aby byly uvedeny údaje o původu díla (uvedením původu podle podmínek licence CC není pouhá citace díla, ale i dalších údajů).

    V rámci univerzitního repozitáře lze vybírat z následujících šesti druhů licencí (uvedeny od té, která nabyvateli poskytuje největší množství práv (CC BY) až po licenci CC BY-NC-ND, která je nejpřísnější, tedy poskytující nabyvateli nejmenší množství práv):

    • CC BY (Attribution) Uveďte původ
    • CC BY-SA (Attribution–ShareAlike) Uveďte původ–Zachovejte licenci
    • CC BY-ND (Attribution–NonDerivatives) Uveďte původ–Nezpracovávejte
    • CC BY-NC (Attribution–NonCommercial) Uveďte původ–Neužívejte komerčně
    • CC BY-NC-SA (Attribution–NonCommercial–ShareAlike) Uveďte původ–Neužívejte komerčně–Zachovejte licenci
    • CC BY-NC-ND (Attribution–NonCommercial–NonDerivatives) Uveďte původ–Neužívejte komerčně–Nezpracovávejte

    Pro publikování v režimu Open Access je nejvhodnější použít licenci CC BY, která je doporučována i pro publikace podpořené Rámcovým programem pro inovace a výzkum Horizon 2020.

  9. Je zadání typu "licence CC" povinné?

    Povinné není. Lze ponechat variantu "žádná". V takovém případě je uživatel díla oprávněn k jeho užití jen na základě výjimek stanovených autorským zákonem, tedy v rámci volného užití nebo zákonných licencí.

  10. Jakou licenci mám použít pro software?

    Pro dílo typu "R Software" lze využít nabízených licencí:

    • BSD: uvedení autora, informace o licenci, zřeknutí se odpovědnosti za dílo
    • GNU GPL: volné použití, modifikované šíření při zachování licence
    • MIT: zahrnutí textu licence do všech kopií a odvozenin software

  11. Jak nastavím míru zpřístupnění vkládaného souboru?

    Míra zpřístupnění přiložených souborů se nastavuje pomocí přístupových práv k jednotlivým souborům. Práva určují, komu bude možné soubor přiložený k publikačnímu záznamu zobrazit.

    Před vkládáním souboru do repozitáře vyberte vhodný typ práva a příp. k němu zvolte upřesnění (například pracoviště, jehož pracovníci smí text číst, nebo UČO osoby).

    Jednotlivé typy práv i upřesnění je možné kombinovat (tj. soubor lze zpřístupnit např. studentům více různých předmětů a současně zaměstnancům z více pracovišť apod.). U každého práva je také možné určit časové embargo (tj. termín, od kdy bude zvolené právo uplatněno).

    Zvolená práva musí potvrdit pověřená osoba (viz FAQ k Univerzitnímu repozitáři), do té doby soubory nebudou zpřístupněny.

    Podrobnější informace k nastavování přístupových práv k souborům najdete v této Nápovědě.

  12. Kde najdu historii publikace?

    Aplikaci, do níž se zaznamenává historie publikace, najdete pod odkazem "Zobrazit historii publikace" v nabídce odkazů pod základními informacemi o publikaci. Aplikace je přístupná všem, kteří mají právo danou publikaci editovat.

    [1] zobrazení historie publikace

    V tabulce jsou uvedeny změny publikace učiněné ve formuláři pro zadávání publikace/výsledku. Pod tabulkou jsou uvedeny všechny soubory přiložené k publikaci/výsledku, a to jak aktuálně zavedené, tak již smazané. U souborů lze získat podrobnější informace rozkliknutím odkazů "Zobrazit historii práv souboru" a "Zobrazit historii příznaků a operací".

  13. Jak mohu v repozitáři vyhledávat?

    Postupujte přes
    Osobní administrativa → Repozitář
    Aplikace vyhledává ve všech souborech, které byly vloženy do repozitáře (dle nastavení přístupových práv) a v metadatech publikací, ke kterým byly přiloženy soubory. Výsledky umožňuje řadit dle relevance (tj. nejvýše jsou zobrazeny výsledky, které nejlépe odpovídají zadanému dotazu), roku vydání, názvu nebo autorů.

    Vyhledané výsledky lze dále omezovat pomocí voleb v pravém panelu. Výsledky mohou být omezeny dle oborů, roku vydání, jazyka, organizační jednotky, licence Creative Common nebo verze souboru. Jednotlivá omezení lze kombinovat.

  14. Jak požádám o zpřístupnění vložených souborů?

    Pokud nemáte přístup k souborům přiloženým k vybrané publikaci, můžete požádat o autorský výtisk. Žádosti mohou podávat i osoby mimo IS. O podání žádosti bude autor publikace, případně vykonavatel majetkových práv, informován e-mailem.

    [1] odkaz na žádost o autorský výtisk

Životopisy


  1. K čemu slouží systém pro správu životopisů?

    Tato aplikace Vám dává do jisté míry univerzální nástroj na vytváření, správu, uchovávání, zveřejňování a poskytování životopisů. Všechny tyto funkce jsou dostupné pod odkazem
    Osobní administrativa → Personální → Životopisy
    K dispozici máte jak možnost životopis do počítače pořídit, tak jej poskytnout pro účely hodnocení fakult a školy např. v celostátním registru RIV.

    Ve formuláři, který budete vyplňovat, je váš (budoucí) životopis rozdělen do odstavců. Cílem je, aby životopisy členů akademické obce univerzity byly aspoň částečně shodně strukturované.

    Systém vám nabízí možnost vytvořit si několik životopisů a to i v různých jazycích. Předpokládá se, že budete mít alespoň jednu cizojazyčnou variantu životopisu (např. anglickou nebo německou), primárně dostupnou pro zájemce o informace ze zahraničí. Českou verzi budete používat např. jako přílohu ke grantovým přihláškám, k podkladům pro habilitační či profesorské řízení apod. Více variant životopisů i v témže jazyce vám systém umožňuje zadávat proto, abyste si mohli vytvořit speciální verzi životopisu pro konkrétní (možná i jedinečný) účel. Aby se vám tato verze snadno vytvářela, můžete si tvořený životopis předvyplnit jinou hotovou variantou (vaší nebo i jiné osoby).

    Systém umožňuje rozlišit, které vaše životopisy uvidíte/můžete použít pouze vy, a které budou zveřejněny. Dále lze stanovit míru zveřejnění: zpřístupnit dokument pro uživatele tohoto informačního systému, nebo ho zpřístupnit celému světu.

  2. Jak vytvořit nový životopis, čeho se vyvarovat?

    Práci na tvorbě svého životopisu začnete v sekci "Vytvoření nového životopisu" na manipulační stránce. Vyberte jazyk tvořeného životopisu, buď z předpřipraveného menu nejobvyklejších jazyků, nebo výběrem ze Seznamu všech jazyků. Tím se dostanete do editační stránky/formuláře pro zápis životopisu.

    Každý odstavec formuláře pro vyplnění životopisu se skládá ze dvou editovacích polí. V prvním je uveden nadpis rubriky. Znění nadpisů pro vás nejsou závazná, ale je vhodné je ponechat, či alespoň dodržet přibližný význam jednotlivých rubrik. Pokud neuvedete žádný nadpis, rubrika se ve výsledném životopisu nezobrazí. Druhé editovací okno je určeno pro vlastní text odstavce. Kliknutím na tlačítko "Nápověda" nebo "Příklad" si můžete zobrazit další návody. Před odchodem z formuláře (kliknutím na link vedoucí na jinou stránku) nezapomeňte zmáčknout "Uložit" nebo "Průběžné uložení", jinak bude vaše práce ztracena.

  3. Jaké značky je vhodné použít při vyplňování?

    Při vyplňování je možno použít následující formátovací symboly:

    Nerozdělitelná mezera
    Nerozdělitelnou (pevnou) mezeru v podobě vlnovky ~ použijte všude tam, kde nechcete, nebo kde je z typografických důvodů nevhodné rozdělit řádek. Tzn. že nedovolíte, aby neslabičná předložka zůstala na konci řádku (píšete k~šípku, v~blátě aj.), nedovolíte rozdělit datum (17.~listopadu) apod.
    Výčet
    Z důvodů typografické úhlednosti používejte uvnitř jednoho odstavce jeden styl odsazování. Buď výčet nebo hladký text. Formátování výčtem provádíte tak, že jednotlivé položky oddělujete symbolem <LI>. Tedy např. text:
    hrášek,<LI>
    zelená paprika a<LI>
    špenát
    se naformátuje do tvaru:
    • hrášek,
    • zelená paprika a
    • špenát
    Hladký text
    Hladký text nepřerušujete formátovacími symboly (užíváte však nerozdělitelných mezer tam, kde to je třeba). Můžete však hladký text rozdělit do více odstavců použitím značky <P>.
    Tučné písmo
    Tam, kde to je opravdu nutné (např. pro zvýraznění jména majitele životopisu), můžete zvýraznit část textu uzavřením do dvojice značek <B>tučné písmo</B>. Uzavírací značka obsahuje lomítko (/). Pokud uzavírací značku neuvedete, bude zbytek Vašeho textu psán tučným písmem.
    Nový řádek
    Opět pouze v odůvodněných případech (zápis poštovní adresy) můžete použít značku pro ukončení řádku <BR>. Tuto značku prosím používejte skutečně pouze výjimečně, protože pamatujte na to, že text se uživatelům naformátuje tak, aby se jim vešel na papír či obrazovku podle toho, jak velká písmena zrovna používají. Nadbytečným používáním této značky byste z textu udělali nečitelný guláš slov.
    Odkaz
    Chcete-li v některém odstavci uvést odkaz na jinou stránku v Internetu (např. uvádíte svůj projekt, o kterém je možno se podrobněji dozvědět na jeho webových stránkách), použijte odkaz podle syntaxe jazyka HTML s plným URL, např.:
    ... účast na <a href="http://www.server.cz/adresa/">projektu XYZ</a> ve spolupráci s...
    Bude zpracováno do podoby:
    ... účast na projektu XYZ ve spolupráci s...

    Pokud nevyplníte některé odstavce, pak se ve výsledné podobě tyto odstavce neobjeví. Neobjeví se ten odstavec, který nemá vyplněn text nebo název.

    Pokud některý odstavec nevyužijete a naopak máte zájem včlenit do svého životopisu další bod, jednoduše přeeditujte nadpis rubriky a doplňte text odstavce dle svého uvážení (např. místo Mimouniverzitních aktivitách můžete informovat o svých Projektech).

  4. Příklady vyplnění odstavců při tvorbě životopisu.

    Pokud si nejste jisti, co napsat do některého odstavce životopisu, můžete prozkoumat následující pasáž. Tytéž příklady se objeví, pokud u příslušného odstavce ve vyplňovacím formuláři kliknete na tlačítko "Příklad".

    Identifikace osoby
    Zápis např.
    <b>Prof. Dr. Jana Nováková, CSc.</b>, narozena 15.~října 1957 v~Brně, vdaná, 3~děti
    vytvoří

    Prof. Dr. Jana Nováková, CSc., narozena 15. října 1957 v Brně, vdaná, 3 děti

    Vlnovkou ~ zajistíte, aby na místech, kde je to typograficky nevhodné, se nezalomil řádek.

    Pracoviště
    Zápis např.
    Rector's office<br>
    Masaryk University<br>
    Žerotínovo nám. 2<br>
    602 00 Brno<br>
    Czech Republic
    vytvoří
    Rector's office
    Masaryk University
    Žerotínovo nám. 2
    602 00 Brno
    Funkce na pracovišti
    Zápis např.
    student postgraduálního studia<li>
    systémový administrátor laboratoře výpočetní techniky
    vytvoří
    • student postgraduálního studia
    • systémový administrátor laboratoře výpočetní techniky
    Vzdělání a akademická kvalifikace
    Zapište např.

    1987: PhD in Theoretical Computer Science; Czechoslovak Academy of Science; theses: "Functional data modelling", developing a typed-lambda-calculus-based data model for data modelling encompassing formal tools for data description and data manipulation on several levels of abstraction.

    nebo

    1991: CSc. ve Výpočetní technice, "Operační systémy" <li>
    1986: Ing. z Výpočetní techniky, VUT Brno, "Operační systémy"

    Přehled zaměstnání
    Zapište např.

    1994 - : Vice Director of the Institute of Computer Science, MU<li>
    1994 - : Head of the Supercomputing Centre, MU<li>
    1994 - : Assistant Professor, FI MU<li>
    1991 - 1994: head of the R&D Department, ICS MU, Brno<li>
    1989 - 1991: senior researcher, ICS MU, Brno<li>
    1984 - 1988: researcher, Institute of Pure Chemicals, Lachema Enterprise, Brno

    Pedagogická činnost
    Zapiště přehledově nebo pomocí oddělování položkou <li>:

    Information Society, Semantics of Program Languages, Types and Proofs, Introduction to Theoretical Computer Science,...

    Vědeckovýzkumná činnost
    Zapiště přehledově nebo pomocí oddělování položkou <li>:

    Information society, general impact of Informatics, ..

    Akademické stáže
    Jednotlivé pobyty oddělte položkou <li>, zapište ve tvaru rok, dvojtečka, instituce, popis:

    1993: three-month research stay at the Department of Computer Science, School of Informatics, City University of London

    Ocenění vědeckou komunitou
    Zapište opět ve tvaru období, dvojtečka, popis; oddělte <li>

    1995 - 1998: member of TUG (TeX Users Group) Board of Directors

  5. Předvyplnění obsahu kopírováním z jiného životopisu.

    V některých případech vám práci s vyplňováním formuláře může ušetřit zkopírování některé již existující verze a následná úprava odlišností. Obvyklým postupem si otevřete editovací stránku životopisu, který chcete takto předvyplnit (v sekci "Vytvoření nového životopisu") a v pasáži "Předvyplnění obsahu kopírováním z jiného životopisu" vyberte osobu, od níž chcete životopis převzít. V zobrazené nabídce vyberte, o kterou variantu máte zájem a zda se mají předvyplnit texty nadpisů odstavců či obsahy odstavců (implicitně se naplní oboje). Zobrazeno je také editační okno - pokud vám nevyhovují nabízené varianty, můžete zkusit jinou osobu. Již existující životopisy najdete pod odkazem 'Seznam zveřejněných životopisů' na manipulační stránce.

    Předvyplněné rubriky poté běžným způsobem upravíte do finální podoby a uložíte.

  6. Více verzí životopisů a jejich zveřejňování.

    V systému je možno připravit si v zásadě libovolný počet životopisů. Tyto se mohou lišit zejména jazykem. Podle toho, jaký typ jazyka zvolíte v úvodní fázi editace nového životopisu, jsou systémem předvyplněny nadpisy rubrik (jde-li o běžný jazyk). U některých jazyků (např. němčina) je možno zvolit z více druhů nadpisů rubrik (jedna např. rozepisuje ostré s jako ss a pod.). Zobrazí-li si na webu někdo váš životopis, je mu vypsána vhodná verze a nabídnuty také odkazy na další zveřejněné jazykové mutace.

    Také v rámci jednoho jazyka je možno připravit si více verzí životopisů. První vzniklý životopis daného jazyka je systémem označen např. Czech(1), druhý český životopis Czech(2) a podobně vzestupně.

    Typickým využitím více verzí životopisu v jednom jazyce je možnost nabídnout jinou sadu údajů zájemci uvnitř univerzity (klikne-li si na životopis v rámci aplikace IS) a zájemci mimo univerzitu. To se řeší zveřejňováním. Zveřejňování se upravuje v závěru editačního formuláře daného životopisu nebo v tabulce s přehledem životopisů. Implicitně je životopis neveřejný (můžete ho prohlížet, upravovat, tisknout a podobně pouze vy); kliknutím na "zveřejnit" či ("povolit") ho zpřístupníte. Položka "na webu uvnitř univerzity" znamená, že si jej mohou prohlédnout pouze uživatelé přihlášení do Informačního systému. Ti si také mohou tento životopis zkopírovat pro předvyplnění svého životopisu (a opačně vy si můžete zkopírovat jejich takto zveřejněné verze). Položka "na webu světu" znamená, že životopis je přístupný komukoliv v Internetu. Takový životopis naleznou nepřihlášení návštěvníci při prohlídce životopisů, nebo ho můžete např. odkazovat ze svých stránek mimo IS.

    Označíte-li jako zveřejněné světu více variant v různých jazycích, pak se čtenáři ze zahraničí nabídne primárně jemu jazykově nejbližší verze (podle nastavení jeho prohlížeče). Máte-li např. dvě anglické varianty životopisu a jednu označíte jako zveřejnitelnou světu a druhou pro použití uvnitř IS, pak se čtenářům v IS předloží druhá a komukoli jinému první.

  7. Jak mohu vytvořený životopis smazat?

    Chcete-li některou variantu životopisu smazat, zvolte na manipulační stránce možnost "zrušit". Systém vás následně vyzve k potvrzení, zda tuto variantu chcete opravdu smazat. Pokud ji nechcete ztratit definitivně, může být vhodnější ji pouze zneveřejnit (v systému stále existuje, ale je dostupná pouze vám). (Viz též předchozí otázka o zveřejňování životopisů.)

  8. Výpis, tisk, export do Wordu a LaTeXu.

    Chcete-li si prohlédnout některou variantu svého životopisu, zvolte na manipulační stránce možnost "zobrazit". Výpis zformátovaného životopisu je doplněn také možností zobrazit si ho ve tvaru vhodném pro tisk (HTML tvar bez doplňujících komentářů, tento formát lze vytisknout např. tlačítkem File/Print vašeho prohlížeče), či exportovat životopis do souboru pro MS Word či LaTeX.

    Chcete-li si prohlédnout či vytisknout cizí životopis, použijte odkaz "Seznam v IS zveřejněných životopisů jiných osob" z manipulační stránky.

  9. Jak mohu přidat k životopisu vybrané publikace?

    Součástí prezentace vašeho životopisu v rámci IS je také výpis vámi vybraných publikací. Jejich úpravu a výběr provedete v rámci bibliografického systému pomocí odkazů
    Osobní administrativa → Publikace
    V aplikaci Životopisy můžete změnit nadpis odstavce "Vybrané publikace" (pokud vám tento nevyhovuje). V případě, že toto pole ponecháte prázdné, publikace se do životopisu nedoplní. K životopisu budou zařazeny všechny vaše publikace, které mají nastaven příznak ŽIVOTOPIS. (Více v otázce Jak vystavím publikace na WWW?.) Přehled takto označených publikací naleznete po kliknutí na "Seznam vybraných publikací". Pokud publikace označené nemáte, můžete si pomocí volby "Přidat publikace" otevřít aplikaci pro hromadnou úpravu osobních přiznaků a příznak doplnit.

  10. Jak se odkážu na verzi životopisu např. ze svých stránek mimo IS?

    Ty varianty životopisu, které jsou zveřejněny celému světu, můžete použít i mimo IS. Adresu (URL) konkrétní varianty sestavíte takto:
    https://is.jamu.cz/cv?učo
    Nebo, pokud chcete odkázat některou konkrétní variantu životopisu:
    https://is.jamu.cz/cv?uco=učo&jazyk=cze&varianta=2
    Učo je vaše univerzitní číslo.
    Jazyk je třípísmenná zkratka jazykové verze.
    Varianta je číslo varianty, na kterou se odkazujete.

  11. Jaká jsou přesně pravidla, která určují, kterou variantu životopisu zájemce uvidí jako první?

    Cílem je zobrazit nějaký životopis (pokud je aspoň jeden povolen k zobrazování). Pokud je jich dostupných více, pak je potřeba vybrat nejvhodnější. Ve výběru je důležitější jazyk, teprve pak zda se má zobrazit uvnitř JAMU nebo světu (jde-li o pro příjemce z IS vhodnou jazykovou mutaci, která má nastavení "veřejná pro svět", "neveřejná pro univerzitu", stejně se mu nabídne). Ovšem ten, kdo je zevnitř univerzity, by měl nejdříve vidět ten životopis, který je určen pro vnitřek univerzity.

    Životopisům je následovně přidělena váha:

    • životopis, který vůbec nemám právo vidět, se ignoruje
    • životopisu, který má shodný jazyk s požadovaným, se přičte váha 6 až 2. Váhu 6 má první jazyk v seznamu požadovaných, váhu 4 má druhý; třetí a každý další v seznamu má váhu 2. Seznam preferovaných jazyků zasílá prohlížeč při žádosti o stránku v proměnné ACCEPT_LANGUAGE
    • životopisu v angličtině se připočítává 1
    • životopisu, který chce vidět autentizovaná osoba v IS a je určen pro zobrazení autentizovaným, se přičte váha 2

    Pokud má více životopisů shodnou váhu, vybírá se podle čísla varianty (nižší číslo varianty má přednost). Pokud dojde k situaci, že více životopisů má shodnou váhu i číslo varianty, vybere se z nich náhodná jazyková mutace.

  12. Lze pověřit správou životopisů třetí osobu?

    Ano. Osoba, které správce práv přidělí právo Manipulace s cizími životopisy (v_zivotopisy), po výběru osoby na manipulační stránce může provést veškerou výše naznačenou agendu.


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