- What is a seminar group and who can create it?
- Avoiding System Overloads During Enrollment Period
- What can I do with the application used for administering seminar groups?
- Changes in Seminar Groups Made by Teachers - Adding Seminar Tutors, Enrolling Students
- Who is allowed to enroll in a seminar group?
- Sharing Capacity Limits

**What is a seminar group and who can create it?**

Some courses (e.g. those of physical education, English, special medical courses, etc.) require that students be taught in seminar groups. Although each of them can be found in the timetable, they do not bear any unique course identification codes since they are always subsumed under a certain course. Different seminar groups of the same course may be taught by different teachers (seminar tutors). Dividing students into seminar groups with the aid of Information System is optional. Nevertheless, we recommend teachers to do so mainly in the following situations:- Seminar groups of the same course are taught by several teachers each of whom wants to be able to perform System operations in his/her students only.
- Each student only attends one seminar group.
- Each of the groups can only be attended by a limited number of students.

Seminar groups are usually created centrally via the application used for

*importing seminar groups*. A Vice-Dean specifies the date on which students can start enrolling in the groups in the*Term Calendar*. The specification regarding the start time is not required since it is always**17:00**by default.*[1] List of seminar groups*Every seminar group has its own

**identifier**consisting of the identification number of the course the group belongs to, a slash (/), and a number (or any other character(s)).**Avoiding System Overloads During Enrollment Period**

One of the ways of preventing the System from being overloaded during seminar-group hunts is making the enrollment start dates specified for individual courses different. The start time is always the same, i.e. 17:00.**What can I do with the application used for administering seminar groups?**

The application allows you to perform the following tasks:- create seminar groups for the course selected; This can be done by a teacher of the course or any other user with the same access rights.
- export the information related to the seminar groups (e.g. their times, numbers specifying their capacity limits, etc.), edit it using, for instance, Excel, and finally upload the modified information back into the System.
- cause one seminar group to share its capacity limit with another one (applies to the groups of other courses as well) - an option used comparatively rarely, though.

**Changes in Seminar Groups Made by Teachers - Adding Seminar Tutors, Enrolling Students**

Teachers are allowed to administer the seminar groups listed under the courses they teach.

To specify teachers (seminar tutors) for individual seminar groups, please use the following path:Teacher → Seminar Groups .. Work with groupsYou can also use the application to specify the start and end dates of the period during which students can enroll in the groups. Provided your student wants to change a group after this period, you can still enroll him/her in the one he/she wants to attend using the application the path to which is as follows:

Teacher → Seminar Groups .. Enroll, cancel enrollment of a student in a group*[1] Working with seminar groups*

[2] Enrolling a student in another seminar group**Who is allowed to enroll in a seminar group?**

It is only the student who has successfully registered for or enrolled in the course that is allowed to enroll in one of its seminar groups. The students who have failed to complete their registration/enrollment, i.e. those with a red registration record, cannot enroll in any seminar group of the course. However, such students can be enrolled in a group by a teacher of the course or the Office for Studies staff.

Each of the groups has its capacity limit that cannot be exceeded. Therefore, no student can enroll in a group unless there is a vacancy in it. Neither is it possible for such a student to make a reservation for a vacancy when the group is full and wait for someone to quit it.The application used for administering seminar groups also contains a module that records information about individual enrollments and their cancellations. Apart from teachers, it is also students that can access the record and consult it provided they encounter a problem or find anything unclear.

**Multiple enrollments**:In some special situations, teachers might want their students to be able to enroll in more than one seminar group of the same course. Provided you want to activate this mode, please check '

*multiple enrollments allowed*' in the group(s) for which you want to use the option.**Sharing Capacity Limits**

Teachers might want one capacity limit to be shared by several seminar groups of the same course. This applies to the situations where, for instance, a course enrolled in by students of different faculties is offered at these faculties under different codes. The application allows teachers to specify the shared limit and, subsequently, adds up the numbers of students enrolled in the individual groups that share it ensuring it has not been exceeded. Although the groups share the limit, they keep their group-specific information such as dates delimiting the period during which students can enroll or cancel their enrollment in them, names of teachers teaching them, etc.If you decide to have some seminar groups share a capacity limit, you are recommended to take the following steps:

After agreeing on sharing the limit with the teachers of the other seminar groups, specify the limit in one of the groups and check '

*capacity-limit sharing enabled*'. You can do so using the following path:Teacher → Seminar Groups .. Work with groupsThen, go to:

Teacher → Seminar Groups .. capacity-limit sharingUsing the application, select the other group(s) whose students are to be included in the shared total and link it (them) to the group for which you have specified the limit. This will make the interlinked groups share the same limit.

Provided you want to disable the capacity-limit sharing mode, uncheck '*capacity-limit sharing enabled*' in the group in which the option has previously been checked. Since the application used for linking groups lists all of those that have capacity-limit sharing enabled, by unchecking the option later on you can prevent other IS users from linking their seminar groups to yours by mistake.It is not only the limits of seminar groups of the same course that can be shared, but also the limits of the ones created under different courses or the courses offered by different faculties. The only pre-requisite for sharing the capacity limit is that the seminar groups should be listed under the same term.

Note: The credit system of the University requires that every course have one code. Therefore, using the option described above (the same course offered under different codes) is not recommended.

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