• 1.Grading Scheme

    Each grade consists of a single character representing teacher's assessment of the student's work and knowledge. When enrolling in a course, every student selects (accepts) a certain type of completion of the course (e.g. examination, colloquium, 'requirements fulfilled', etc.) and thus he/she can only gain the grade (evaluation) corresponding to this type. The following grades (evaluation) are used at the University:

  • 2.Evaluation String
    The evaluation form may list more than one grade (evaluation character) per student. For instance, the string of FFB consists of two fail grades and the B one. In this particular example, the student failed an examination as well as his/her first re-sit and gained B for the second one.

    The evaluation string may consist of any number of fail grades and only one grade completing the course. Besides, the grade (evaluation) completing the course must be listed last. The grade (evaluation) that is considered final is the last (rightmost) one.

    It is advisable to enter students' grades one by one rather than as strings since the first way of the two keeps the students constantly informed about their performance. That is why teachers are recommended to enter their students' grades into the evaluation form shortly after every examination or re-sit the students take. Please proceed diligently when entering your students' grades into the System since the number of re-sits they have taken plays a pivotal role during the process of checking their studies.

    The application uploading grades into the System is case-insensitive.

    [1] Evaluation form

  • 3.Date of Evaluation
    The date is always recorded with the last grade (evaluation) entered and has the format of 'day month year'. The default date is the current one.

  • 4.What if a student does not come to an examination?
    If a student fails to come to an examination, '-' (minus sign meaning 'absent') should be used. Although this evaluation character is not listed above, it can be used for every type of completion.

    The section

    Teacher Attendance .. Letters of Excuse

    allows you to find out for what examination dates your students have submitted letters of excuse to the Office for Studies.

    [1] Check students' letters of excuse

    Please ensure your evaluation form has been filled in completely at the end of each term and that all the 'absent' marks have been entered into the students' records for their absences. That is, if the student's absence is not properly excused, the 'absent' mark is considered to be the fail one thereby affecting the student's grade average. The 'absent' marks are also used in the process of checking the student's studies. Therefore, make sure you are diligent and just in this respect, please.

  • 5.Who can see the student's grades?
    The Information System keeps a record of all evaluation strings and evaluation changes. Besides, it is the information identifying the person who has made the evaluation change that is recorded as well. Teachers can access the history of all the evaluation changes.

    The student's grades are only accessible to the student himself/ herself, teachers of the given course, users specified as contact persons, course guarantors, and owners of the s_studium> right (chiefly the Office for Studies staff) as well as the s_vyuka one.

  • 6.Evaluation-Related Notes
    The Note column contains studies-related tags such as 'repeating' (meaning the student is repeating the course as a result of not having completed it), 'again' (meaning the student has enrolled in the course again despite completing it before), etc. There might also be some specification strings attached to the tags (e.g. 3x) specifying how many times the concrete event has hitherto occurred. Therefore, 'repeating 3x' says the student has failed to complete the course three times before. Likewise, 'again 3x' means that the student has completed the course three times before. The specification string of '1x' is not used. 'cust. study p.' denotes customized study plan.

    The column titled 'Type of Completion' specifies the type of completion the student selected (accepted) when enrolling in the course. Once selected, the type of completion can only be changed by the Office for Studies.

  • 7.Browsing Evaluation Form
    The evaluation form only displays the number of lines specified at the bottom of the page (see the field next to 'maximum number of lines in the form'). Hence, if the number is, for instance, 100, it is the first 100 students that are displayed on the same page. After entering their grades (evaluation), you can either save your changes and have another batch of students displayed using the 'Save and go to another batch' button or you can only save the changes and stay on the same page by clicking on 'Save'. Provided you click on 'Go to another batch without saving, the changes you have made in the form are not saved and another batch of students is displayed.

    [1] Browsing evaluation form

    If the form contains fewer than 100 lines, it is only the 'Save' button that is displayed at the bottom of the page. Provided the number of lines making up the form exceeds 100 and you want more of these to be displayed on the same page, change the number in the field situated at the bottom of the page (next to 'maximum number of lines in the form'). The newly entered value will take effect after you click on one of the aforementioned buttons.

    The 'Save' button can also be used for saving the changes repeatedly as they are made. Each time these are saved, the newly loaded page lists them at its top.

    The number of form entries (students in the form) can also be changed by applying one of the filters available. To activate a filter, click on 'change filter' situated at the top of the page.

  • 8.Two or More Teachers Entering Grades Simultaneously - Interference
    When entering grades into the same evaluation form simultaneously, teachers may overwrite each other's changes. When the System detects a change in the contents of the form made by someone else after you opened it, it informs you of the fact and asks you whether you really want the changes made by the other user to be overwritten with yours. Since this warning tends to be overlooked, its is advisable to enter the grades (evaluation) when no one else is doing so or use the application for entering grades in the one-by-one way. To do the latter, use the following path:

    Teacher Evaluation .. Enter a student's grade

    The application allows teachers to enter grades (evaluation) for individual students separately, i.e. it does not display the form listing several students.

    [1] Entering a student's grade

    Note: To get the System to display in the evaluation form some notebook contents associated with students, click on 'Include a notebook in the form'.
    Provided the notebook contents are already being displayed, but you want to hide them, click on 'Do not use any notebook'.

  • 9.Alternate Ways of Entering Grades (Evaluation)
    Some other features available:

    entering the same evaluation (e.g. 'requirements fulfilled') for more than one student at a time:
    Select a group of students applying one of the filters available (by clicking on 'change filter') and use the following path:

    Evaluation .. for more than one student at a time

    preparing the evaluation form with grades (evaluation) outside the Information System and import it:
    To do so, follow the path below:

    Teacher Evaluation .. export

    The application allows you to download the evaluation form containing all the necessary identification information to your computer. After entering grades into the form, you can upload (import) it back into the System using

    Teacher Evaluation .. import

    on the scores recorded in a notebook">having students' grades calculated on the basis of the scores recorded in a notebook(s) :
    You can store your students' test scores in a notebook(s). To access the notebooks-managing applications, use the following path:

    Teacher Notebooks

    The applications also allow you to add up the scores and calculate the grades.

    entering grades (evaluation) of the students who have reserved a slot on a specific examination date
    This can be achieved in two steps:

    1. Limit the list of students you are working with to those who have made a reservation for a slot on a specific examination date (using one of the filters available in Teacher's Notebook).

      To activate the filter, use the following path:

      Teacher ... You may select none, one or several of the criteria (filters) below

      Next, check 'selected by examination dates' and click on the Apply filter button. Choose an examination date and click on 'Select'.

    2. Enter the students' grades (evaluation):

      To do so, use the following path:

      Teacher Other ways of entering evaluation .. using a form listing several students

      After entering the grades into the form, remember to save them.

    [1] Entering a student's grade
    [2] Entering grades using a form listing several students
    [3] Entering grades for more than one student at a time
    [4] Importing grades from a file
    [5] Exporting grades

  • 10.What is the purpose of the text fields placed in the evaluation form containing abbreviated surnames?
    The application contains a module keeping track of how many students individual teachers have examined. Provided a teacher has examined a student several times, the student is included in the total number as many times as he/she has been examined by him/her. The column titled 'Entered by' lists three drop-down menus containing the names of teachers listed under the course as 'lecturers', 'seminar tutors', and 'alternate examiners'. The first menu is used to select the examiner who has entered the first grade, the second one to select the examiner who has entered the second grade, etc. If it is the examiner himself/herself that is entering a grade (evaluation), his/her name is selected by default and he/she need not make any selection. Provided it is someone else that is entering grades for the examiner, the person doing so should select the examiner's name. The examiners with no grade (evaluation) entered are ignored.

    [1] Evaluation field
    [2] Initials of the person entering evaluation - can be selected

    The information on who has entered what grade can be found under the following references:

    • Enter a student's grade
    • using a form listing several students
    • for more than one student at a time
    • import from a file
    • evaluation transfer (available in the Notebooks section)

    It is not possible to keep track of who has entered what grade in the courses allowing all the teachers of the faculty to enter grades (evaluation) for these.


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