- 1.Are there any duties stemming from the use of Information System?This page provides an overview of the most important operations you can perform using the System and the terms you can come across when working with it as well as their definitions. It also describes the duties stemming from its use the most important of which are retrieving (and reading) e-mail and reading the 'red' messages, i.e. those of high importance, posted on the Noticeboard. Whenever you find anything unclear concerning the information below, please contact your Office for Studies. To do so, you can use the following path:Personal Administration Student Where is my Office for Studies?
- 2.Registration for and Enrollment in CoursesProvided you wish to enroll in some courses, you should register for them during the registration period. If you do so successfully, you will be enrolled in these by the System automatically during the enrollment period. After being enrolled, you should confirm your new enrollment using the main page of your Student section. By confirming your enrollment, you inform the Office for Studies that you are familiar with the list of the courses you have enrolled in. The courses you have registered for successfully also allow you to enroll in their seminar groups (provided these have been created under the courses) so that you can select the ones whose times suit you best. To confirm the list of courses you have enrolled in, please use the following path:Personal Administration Student Courses Enrolled in and Grades Obtained
- 3.Duties Imposed on Students by Their TeachersThe duties imposed on students by their teachers are course-specific. On the whole, however, these usually entail reserving slots on examination dates and submitting assignments via the Study Materials section. Please contact your teachers for further information.
- 4.Duties Related to My Studies (General)Using the pathPersonal Administration Student ...you can access the following applications:
- Study Materials (e-learning):
- This application allows students to upload materials into the System and teachers to collect assignments via Homework Vaults.
- Examination Dates and Reservations:
- Students are often required to make reservations for slots on the examination dates posted on the Information System. The reservations can only be made during certain periods. To find out when you can reserve a slot on an examination date, please contact your teacher.
- Grades and Credits Obtained During All My Studies and My Grade Average:
- You can use this application for checking the grades entered into the System by your teachers. Provided a teacher enters a wrong grade into your evaluation form, inform him/her of the fact as soon as possible.
- Course Opinion Poll:
- This application allows you to provide some feedback regarding the courses you have attended and thus improve their quality. Please take a minute to fill in the questionnaires.
- Check My Studies:
- This link takes you to the section where you can find out which of the required courses and compulsory groups of courses you have completed.
- When am I excused?:
- Every time you submit a letter of excuse to your Office for Studies, check this section to ensure you have been excused.
- Physical Education Courses:
- Please browse this section since the information it contains may affect your success in enrolling in PE courses.
- Apply for course-repetition exemption:
- Provided you decide not to repeat the course you have failed to complete, you should use this section.
- Final State Examination and Thesis/Dissertation Archive:
- Before completing your studies, please upload your thesis/ dissertation into the Archive.
- Course-Field Association (use for credit-checking purposes):
- Use this application to associate the courses you have enrolled in with your fields of study.
- 5.Other Important Sections and Duties Associated
- check my personal data:
- Use this section to change your personal data whenever the need
arises. The path is as follows:
Personal Administration Personal Section .. check my personal data
- dormitory accommodation application and its status:
- If you want to be accommodated in a dormitory, use this section.
The path to it is as follows:
Personal Administration Accommodation and Dormitories .. dormitory accommodation application and its status
- Application for the financial support for accommodation:
- Provided you wish to be granted the financial support for
accommodation, use this section to apply for it.
Personal Administration Scholarship Application for the financial support for accommodation
- Lists of Students:
- This section is used for selecting a topic of your thesis.
Personal Administration Studies Lists of Students
- Final State Examination and Thesis/Dissertation Archive:
- Use this application to upload your thesis/dissertation into the
Personal Administration Student → Final State Examination and Thesis/Dissertation Archive
- 6.Most Frequently Used Applications
- Portable IS
- This application allows users to access the System using their mobile phones.
- Use this section to browse your timetable, or that of a teacher, course, room, etc.
- person search
- The application allows you to find an IS user's personal page.
- Course Catalogue
- You can use this section to search for a course and information on it.
- Official documents of different degrees of accessibility are posted in this section.
- 7.Rules of Use and Changing PasswordsTo change your password, please use the following path:Personal Administration Access .. change my passwordIt is every IS user's duty to use his/her password the way that prevents it from being misused. The users will be held fully liable for any damage caused by someone else using their user name and password. Those utilizing the System for whatever purpose should do so in compliance with the rules described in the section the path to which is as follows:Personal Administration System Rules of Use
- 8.What is the identification string following every student's name good
for?The student's identification string provides details concerning his/her studies and their status. Every student enrolls in one or more fields of study within his/her degree programme. The fields may also be further specified by specializations. For details concerning accredited degree programmes and accredited fields, please use the following path:Personal Administration Studies .. programmes and fieldsProgrammes, Fields, Specializations Here are a few examples of identification string (the page only lists abbreviations for the sake of brevity):
name faculty programme field (specialization) stage Bc. Sherin Abu Al Saudová, LF M-SZ ZDRV (PEOP) [roc 4] M - Master's degree programme
B - Bachelor's degree programme
D - doctoral degree programme
When enrolled in a field, the student is always at a certain stage (year, term, block, cycle). Bc. Jan Novák, FI M-SS VT [sem 7, roc 4] PrF:MA [roc. 3] Provided the student has enrolled in fields offered by different faculties, his/her studies are considered to be inter-faculty. If the student's study mode is other than full-time, the last item of the identification string specifies the mode. This can be one of the following: kombin. - combined, dist. - distance, celoživ. - lifelong learning. Provided the student is no longer enrolled in any programme, the information about his/her current status of studies is also provided.
Status of studies: ukonč. - studies terminated, abs. - studies completed, neakt. - studies interrupted. Here are some examples: Richard Mrázek, PrF B-PSP VNEM kombin. [sem 5, blok B]
Ing. Michaela Menšíková, ESF M-HPS NH (ukonc.)
- 9.How can I find out which other courses I should complete?There is an application allowing students to monitor the progress of their studies by means of the so-called monitoring templates. To go to the application, please use the following path:Personal Administration Student Check My StudiesIf you click on 'Show my list of required and selective courses', you will be provided with a list of the courses listed in the templates of required and selective courses assigned to your programme of studies.
- Monitoring Templates of Required and Selective Courses
- The monitoring templates of required and selective courses display lists of the courses designated as required or selective. They may contain quantitative pre-requisites (information about how many selective courses have to be completed or how many credits have to be obtained) or, at the preparatory stage of the record, they may merely provide lists of programme-relevant courses.
- Supplementary Monitoring Templates
- The supplementary monitoring templates specify additional checking rules.
- Study-Specific Templates
- The study-specific templates are those that are assigned to groups of students by the Office for Studies and which the Office for Studies consider relevant for the groups. It is these that are used for checking your studies. Provided you detect any wrong or inaccurate information in your template, please contact your Office for Studies.
- 10.Where can I find the information related to the letters of excuse I
have submitted to my Office for Studies?To check your letters of excuse, please use the following path:Personal Administration Student When am I excused?The application keeps track of the letters of excuse validated and entered in the System by the Office for Studies. Every student's letter of excuse is validated only once. Therefore, if you study at several faculties, submitting the letter to only one Office for Studies suffices. The Excused from and Excused until fields can be filled with date, hour, and minute. For the excuse to be recognized as valid, Excused must be entered. Provided a letter of excuse is submitted to the Office for Studies too late, the student's absence might not be excused.
- 11.What about the PE courses? How many of the required PE courses have I completed up to now?The physical education courses are offered centrally for the whole of Masaryk University by the Department of Sports Studies. To browse the news posted by the Department, its calendar and contact addresses, or to download the application for being exempted from the PE courses, please click on the following address: http://fsps.muni.cz/cus/. For information about the PE courses you can use the following path:Personal Administration Student Physical Education CoursesThe application provides information on how students should proceed when enrolling in the PE courses, information about their timetable-delineated groups, and special out-of-school courses. It also informs the students about how many credits they have gained for the PE courses up to now. The compulsory PE classes are those that are listed in the Faculty Catalogues with the attribute of 'TV' (PE). The PE courses which have not been completed are not, logically, included in the number of the courses completed. In the event of some capacity problems, the students repeating the course might be offered a limited choice of sports or groups.
- 12.Where can I find some information about my tuition fees?Students are required to pay tuition fees provided they have completed some other degree programme before, or if they if their studies have exceeded their standard length. For information on your tuition fees, please use the following path:Personal Administration Student Tuition Fees - history of my studies and fee calculation
- 13.How shall I proceed when submitting the application for being accommodated at a dormitory?To submit your application for dormitory accommodation, please use the following path:Personal Administration Accommodation and dormitories .. dormitory accommodation application and its statusThe section also describes the application-related rules.
- 14.How will I receive the financial support for accommodation? Is there any way of changing the number of my bank account (stored
in IS) that I want to have it sent to?The financial support for accommodation is payable to the bank account specified in the Information System. Please ensure that the number of the account stored in it is correct using the application the path to which is as follows:Scholarship Application for financial support for accommodation (accommodation support)Provided the bank account number specified is wrong, you can change it using the application the path to which is:Scholarship Enter number of the account to which you want scholarship payments to be sent Change the account number
- 15.Přehled pojmů vztahujících se ke studiu
- automatic enrollment
- The module performing the automatic enrollment is started one day before the start of enrollment period (or that of enrollment changes) and terminated one day after its end. Every night, it checks the students' registration records as well as their applications for changing the type of course completion. Provided the student's registration has been successful, it is confirmed and the student is enrolled in the course.
- course enrollment confirmation (performed by students)
- Students are requested to confirm their enrollment in courses at the end of the period of enrollment changes. By doing so, they indicate that they are familiar with the list of courses they have enrolled in and that they want to stay enrolled in these.
- degree programme
- an area of studies. Faculties offer degree programmes, which are divided into fields (of study).
Applicants always select a degree programme and one or more of its fields. The degree programmes
offered by Masaryk University are as follows:
Personal Administration Studies Programmes, fields and specializations
- Bachelor's degree programme
- a three- to four-year programme; pre-requisite for being allowed to enroll: completed secondary school studies; Bc. (Bachelor's) degree conferred at its completion
- Master's degree programme
- a five- to six-year programme; pre-requisite for being allowed to enroll: completed secondary school studies; Mgr. (Master's) or Ing. degree conferred at its completion
- Master's degree programme (following the Bachelor's one)
- a two- to three-year programme; pre-requisite for being allowed to enroll: completed Bachelor's degree programme; Mgr. (Master's) or Ing. degree conferred at its completion
- doctoral degree programme
- a three-year programme; pre-requisite for being allowed to enroll: completed Master's degree programme; Ph.D. (doctoral) degree conferred at its completion
- advanced ('rigorózní') programme
- an advanced ('rigorózní') procedure programme
- lifelong learning programme
- a programme in which no degree is conferred at its completion; students may switch into the Bachelor's degree programme after some time
- enrollment period
- a period delineated by the Term Calendar during which successful registration is confirmed and students are enrolled in the courses they have previously registered for
- enrollment problems
- The Course Catalogue specifies the so-called course enrollment pre-requisites.
Provided the student meets these, his/her registration is successful and his/her registration
record is marked white whereas if he/she does not (meet these), his/her registration is marked red.
However, the unsuccessful registration may also result from some other factors than just a failure
to meet the enrollment pre-requisites.
The most frequent causes of registration problems are as follows:
- The course is full and there are no longer any vacancies in it.
- The course enrollment pre-requisites have not been met.
- The course is only offered to students of certain fields.
- field (of study)
- The field is usually subsumed under one or more degree programmes. The student usually enrolls in one or more fields (single-subject x double-subject studies) within one degree programme. Provided he/she enrolls in a combination of fields that belong to the same degree programme (double-subject studies) and are offered by different faculties, his/her studies are referred to as interfaculty. The information recorded with such a programme is its code, name, and abbreviated name.
- repeated course
- If a student fails to complete a course, i.e. gains a grade not completing it, he/she is required to re-enroll in it in the earliest possible term the course is offered. Repeated failure to complete a course represents a reason for terminating the student's studies.
- permission/exception application
- If a student fails to meet the course enrollment pre-requisites, he/she cannot succeed in registering for the course. In such a situation, he/she can apply for being granted the permission to enroll in the course with its teacher.
- a term referring to the conditions that have to be met for a student to be able to enroll in a course
- registration wave
- a period during which students of a certain category are allowed to begin to register for courses
- seminar group
- Some courses (e.g. those of physical education, English, special medical courses, etc.) require that students be taught in seminar groups. Although each of them can be found in the timetable, they do not bear any unique course identification codes since they are always subsumed under a certain course. Different seminar groups of the same course may be taught by different teachers (seminar tutors)
- status of studies
- information about the current status or ongoing event related to studies such as enrollment, interruption of studies, etc. Students who interrupt or terminate their studies lose access to a wide range of applications the Information System offers. Related terms: interrupted studies, terminated studies, completed studies
- programme of studies
- a term referring to a student enrolled in a degree programme; It covers the period from the time he/she enrolls in it to
the time he/she completes his/her studies in it. Besides the degree programme, the student enrolls in one (or more) of its fields,
which can be further divided into specializations. Furthemore, each programme of studies is directly associated with a certain
faculty and specified by the year of student's admission, status of his/her studies, form of paying tuition fees, and study group.
If the student changes his/her degree programme, his/her original programme of studies is terminated and a new one created. In such a situation, the Office for Studies transfer his/her previously gained grades to the latter. Provided the student changes his/her field of study and the change is made within the same degree programme, his/her programme of studies stays the same.
The student may enroll in more than one programme of studies and he/she is awarded a diploma for each programme completed.
- personal identification number (učo)
- a unique string assigned to every IS user, which is used to identify him/her; Even if a student interrupts and then resumes his/her studies, he/she can still use the same identification number. It is also the student's status of studies in the field that is recorded since he/she may interrupt his/her studies in one while staying enrolled in the other.
- study mode
- the way the student studies (attends classes)
- The student attends lectures, seminars, etc.
- The student maintains a limited contact with his/her teacher. This mode is chiefly based on self-study.
- This mode entails both the full-time mode and the distance one. Besides doing a lot of self-study, the student in this mode, for instance, consults his/her teacher once a month.
- This mode is typical of lifelong learning programmes.
- Student applications are run under individual terms named after the seasons during which they are under way (e.g. Autumn 2004). Each of these has its Term Calendar delineating the registration period, enrollment period, period of enrollment changes, teaching period, seminar-group-enrollment period, examination period, and extended examination period. The Term Calendar also lists the date on which timetable is to be released.
- term enrollment
- an act allowing the student to enroll in the courses offered in the upcoming term; Students are enrolled in terms by their Offices for Studies after they have met all the term enrollment pre-requisites and applied for the enrollment electronically. The Information System checks if the pre-requisites have really been met and, provided this is the case, approves the enrollment. NB: The term enrollment is entirely independent of course enrollment and must be done separately.
- period of registration changes
- a period delineated by the Term Calendar during which successful registration is confirmed and students are enrolled in the courses they have previously registered for; Unlike the enrollment period, this one is usually under way during the first two weeks of a term. During the period of enrollment changes, the IS applications used for registration and enrollment work the same way as they do during the enrollment period.
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