Editing ROPOT Description
- 1.What shall I do to create a ROPOT description? And where am I supposed to place it?After creating a question set, please enter the section designed for administering ROPOT applications using the following path:Teacher ROPOT ... Work with ROPOTClick on 'Create a new ROPOT description' and specify the mode (the type of test or exercise) you want to use (e.g. exercises, PC-based test, text (accompanied by other materials), opinion poll, etc.). Selecting one of the modes, you choose a certain configuration associated with it. Provided some ROPOT descriptions have already been created under the course, you can chose one of these as a template for the new one.
Please ensure that you confirm your choice by clicking on the Select button - an operation that will take you to the form allowing you to edit its individual parameters. NB: All the default settings represent pre-sets that can be changed to suit your individual needs any time you see fit. For example, you might want the application to display correct answers in a PC-based test although it is not common in this mode. Data contained in a ROPOT description is saved in a file with the .qdesc suffix (standing for 'questionnaire description'), which can be found in the File Manager (there is an icon containing a blue square situated right next to its name): The file is sent to the testbank sub-folder (placed under the ROPOT folder) - a location inaccessible to students. Provided you want to place it somewhere else, click on the Find button situated next to the current path to it and specify the new location.
- 2.What name shall I choose for the new ROPOT application and what shall I do to link it to a question set?The first three items you are requested to enter into the form used for editing a ROPOT description are the name of ROPOT application, name of file, and address of question set.
- Name of ROPOT application: Please use a short, meaningful string. Provided you want to have your students' scores uploaded into a notebook, make sure the number of characters does not exceed that of 32.
- Name of file: This item is optional. If not provided, it is generated by the System automatically.
- Address of question set: To link a question set to your ROPOT application, you should first specify its address by clicking on 'Select from all question sets'. This will display all the question sets created under the course and allow you to specify those you want to use (by checking them and clicking on 'Use the selected'). If you want to utilize a set located outside the Study Materials section, enter its address into the text field right below the Select from all question sets button and click on 'Use'. To find its address, click on the Find button.
- 3.I would like to combine questions contained in different question sets within the same ROPOT application. Is it possible?Yes, it is. The technique is basically the same as the one mentioned above. However, you should ensure that the checkboxes situated next to 'use' are checked for the sets you plan to use!
Moreover, you might want to specify in which order you want the questions of the individual sets to be presented by entering numbers into the position of the set fields. You may find the opportunity to utilize several question sets within the same ROPOT application helpful mainly in the situations where each of your question sets targets a certain area and you want to design a test containing questions a certain number of which comes from a certain set.
However, it is not possible to have the System select the individual questions (and, for instance, have it add to the test or exercise only the questions 1, 5, and 100) since these do not contain any identification information that could be used for this purpose.
Provided you have questions concerning the ways of designing tests from multiple question sets, please feel free to contact us. If a teacher makes some modifications to his/her questions after they have been answered by students, the students' answers are not affected by this operation. Therefore, the teacher can still see the original form, i.e. the one in which the questions were when being answered by the students. TIP: To view and/or edit a question set, click on 'edit questions'. This will open the question set in a new window allowing you to browse the set and do the editing.
- 4.How am I supposed to instruct my students on how to work with the application?You can use the ROPOT application instructions field to provide your students with some information on how to work with the application and inform them about, for instance, the maximum possible score, date on which their scores will become available to them, where they will be able to find them, etc. This information will be displayed to them even before they enter the application.
- 5.And what about the scoring system?If you do not wish your students to be awarded any points for correct answers (applies to, for instance, opinion polls), check 'do not award any points'. Otherwise, enter a desired number of points into the field titled 'default number of points awarded for a correctly answered question (ok)'. Provided you have specified the numbers of points awarded for correctly answered questions in your question set as well as in the ROPOT application, the values in the former override those in the latter. Therefore, if your ROPOT description says that, for example, one point should be awarded for a correctly answered question while the question set linked to it says it should be two points (specified in the form of 'ok 2'), it is the number of points specified in the set, i.e. 2, that is added to the student's score if he/she answers its question correctly. NB: The points are awarded for every 'ok' entered. In other words, if your question consists of four answer fields and the student fills each of them with a correct answer, 4 points will be added to his/her score (provided the default number of points awarded for a correctly answered question specified in the ROPOT description is 1). If you want to assign the same number of points to all the questions (regardless of how many times you use 'ok' in each of these), please specify the numbers in the question set. In the aforementioned example (a question containing four answer fields), you should therefore enter 'ok 0,25' for each of the answer fields. Thus, if the student types correct answers into each of the fields, he/she will be awarded 1 point for the question.
Apart from points, you may also use percentages (e.g. 'ok 25%'). It is also possible to specify the number of points subtracted from the total score for incorrectly answered questions.
- 6.Is there any way of saving my students' scores in a notebook?Yes, there is. All you have to do is to check the proper 'Saving' option in the Saving students' scores to a notebook section and the System will take care of the rest.
It is only scores that are saved in a notebook, not, for instance, students' answers.
Provided you want to save your students' scores in a notebook, you have the following options to choose from:
- Save the scores of all the ROPOT sessions (all tests): Check this option when you want to allow your students to have numerous different tests displayed (for further information, see below) and want to keep track of their individual scores. However, if they work with the same test repeatedly (only correcting the answers they provided in their previous sessions), it is always the new score that gets saved in the notebook, i.e. the score of their last session.
- Save only the score of the last ROPOT session (last test):
This is the only option to check provided you have selected 'Yes, they should, but it is always the same form
(same questions) that should be offered to them.'.
You may also find this option useful when you want to allow your students to have multiple different tests displayed and you only want the score of their very last session to be saved.
- 7.Is there any way of finding out how many of my students have reached the minimum required score?Yes, there is. To find out, enter the minimum required score into the field titled 'the score the students must reach for the test to be considered passed', which can be found in the Passed/failed evaluation section. You should also configure the application so that it saves your students' scores in a notebook (for further information on how to do so, please see the section above).
Provided a student reaches the minimum required score, the string of *1 (not his/her score) will be added to his/her name stored in the notebook. If he/she does not reach this score, his/her field will remain empty.
The string of *1 allows you to keep track of how many tests your students have passed after you have added up their scores stored in individual notebooks. In this respect, you may want to have a list of students who have or have not reached the required score. If this is the case, please use the following path:change filter selected by their score recorded in a notebook (situated in the 'other' section)Finally, select the required notebook and the score that is to be used for filtering. Therefore, provided you want to see the list of those who have passed the test, enter =1. After you click on 'Select', these students will be extracted from the database of all the students enrolled in the course. The students can find the information about whether they have reached the minimum required score using the following path:Student ROPOT (Revision, Opinion Poll and Testing) - e-learningThe students can either find the green sign 'condition met' or the red one 'condition not met' there depending on their scores.
- 8.In which order are the questions and answers to these going to be presented?This completely depends on your preferences. It is possible to have the application present the questions and answers to these (alternatives) in the same order as they are in the question set to which the ROPOT application is linked or you can have these ordered randomly. In other words, you can choose from the following options:
- random - This presents the questions to the students in a random order.
NB: Provided you are preparing a test from several question sets in which you have specified their positions, this specification will be ignored, i.e. all the questions of all the sets used will be blended randomly.
- in the same order as that of the question sets they make up, but blended randomly within each of the sets - This option is particularly useful when more than one question set is used. The application presents the questions in a random order while keeping the positions of question sets (provided these are specified with position numbers). In other words, it is the questions of the set with the position number 1 (ordered randomly) that will precede the questions of the set whose position number is 2 (ordered randomly), etc.
- in the same order as they can be found in the set - If you only plan to use for preparing your test, for instance, 10 of the questions making up your question set, it is only the first 10 that will be used and presented in exactly the same order as they can be found in the set. The same applies to the situations where all the questions making up the set are used.
- random - This presents the questions to the students in a random order.
- 9.How many times are students allowed to open the ROPOT application and consult the key?This also depends on you. Provided you wish to allow your students to access a key to your test, you can do so in the section titled 'Do you want the correct answers to be displayed to the students after they have finished working with the ROPOT application?':
- Display all the answers immediately after the submission of answer form: Provided you select this option, after saving the contents of their forms, students will be allowed to browse the key and scores they have reached after clicking on 'view'.
- Display all the answers after the period during which the ROPOT application can be worked with: If you select this option, the application will only allow students to access the key after the period during which the ROPOT application can be worked with (for further information, see below). Until that time, they will not be able to see their scores either. However, you might want to get their scores saved in a notebook (see above) for them to be able to access them earlier.
- Never: Since this option prevents students from browsing the correct answers, it is usually used for purely testing purposes.
- only from ... to ...: This option enables you to specify the period during which your students will be allowed to access the key.
Provided you choose this option without specifying any dates, the keys will be displayed to the students without any time restrictions.
NB: The time restriction described in this section does not prevent students from copying the key and sharing it with others. Provided you want to keep the key hidden from them, do not select this option.
- Yes, they should and some other questions should be offered to them next time they work with the ROPOT application: If this option is selected, after completing a test (exercise), students have an opportunity to have a new one containing some other questions created. You may select this option when using all the questions making up your question set as well. In such a situation, the application generates a test containing blank answer fields, which is similar to the previous one, requesting the students to fill it in again. If you only use some of the questions making up your question set, the students will be offered tests varying in their contents (the questions will be selected randomly!).
- Yes, they should, but it is always the same form (same questions) that should be offered to them: If selected, the option causes the application to generate the test once only. As a result, students cannot work with a new blank test again. They will always be offered the same test with the answers they have previously entered.
- No, they should not. Once they have clicked on 'Save and evaluate the test', they should not be allowed to open the ROPOT application and work with it (change or edit their answers) again: This option proves particularly suitable for examining students since it does not allow them to open their tests more than once (not even before they save their answers).
- 10.The great number of questions in my ROPOT application makes my navigation in it somewhat difficult. Is there any way of facilitating it?Yes, there is. The application allows you to divide you questions into smaller blocks and have them span several pages. Please specify the number of questions you want to get displayed (printed) on a page in the Number of questions per page section.
When working with the test (exercise) on a computer, students will be requested to move between the pages by clicking on buttons. Each time a student moves to another page, the contents of the one he/she has just left will be saved automatically. Note: Having questions displayed on multiple pages prevents students from copying each other's answers.
- 11.Is it possible to specify the period during which my students are allowed to work with the ROPOT application?Yes, it is. There are two options available in this respect. The section titled Time during which the application can be worked with allows you to specify the period. The Total time for the test section enables you to enter the time for which your students will be allowed to work with their tests (exercises).
- Period during which the application can be worked with:
Here you may want to enter the start and end dates (as well as start and end times) of the period.
- Total time for the test:
This section allows you to activate the timer function for the test (exercise). The time should be entered in minutes. The application starts the count-down the moment the test (exercise) is opened.
- Combining both the aforementioned options:
You may want to combine both the options described above. If you do so, it is the 'earlier' condition that takes precedence over the 'later' one.
Example: You specify the period during which your students can work with their tests (exercises) as that of, for instance, 15:00 to 16:00 and you also enter 10 minutes as the time they have for it. If a student opens the test (exercise) at 15:55, he/she will be allowed to work with it for 5 minutes only. If he/she does so at 15:00, he/she will be allowed to work with it until 15:10.
- Period during which the application can be worked with:
- 12.What if a student fails to save his/her answers before the end of his/her test?In such a situation, the Information System will save his/her answers automatically (at the end of his/her test). This feature, which is active by default, cannot be disabled, though. That is why it is advisable that you inform the students of this fact beforehand.
- 13.How shall I proceed to make the ROPOT application accessible to my students?To make your ROPOT application accessible to students, you should set its access rights correctly and create a reference to it. Provided you only want to test the application, save it using the Save and make inaccessible to students for now button and leave its access rights as they are by default. When you finally decide to make your ROPOT application accessible to them, enter the ROPOT description section using the following path:Teacher ROPOT ... Work with ROPOT editOnce in the ROPOT description section, you should first set its access rights by clicking on the Add another right button, selecting one of the options, and clicking on 'Add the right'.
Provided you have selected, for instance, 'students enrolled in the course offered in a concrete term', you will be prompted to confirm your choice by clicking on 'Add the right' again.
You can tell that the operation has been performed successfully by the presence of a table listing the new rights. At the same time, the sentence 'No access rights have been specified ...' disappears. NB: The access rights have to be assigned to the ROPOT description section. Changing them in the File Manager only is not enough. Nevertheless, if you change them in the former, you need not do so in the latter. Another step you have to take is to create a reference to your ROPOT application. This is a file with the .qref suffix (standing for questionnaire reference). In the File Manager, the files of this type have an icon containing a red square attached to them. The .qref file gets automatically created once you save the ROPOT description by clicking on 'Save and make accessible'.
The reference is placed into the folder titled 'Study Materials/ROPOT' by default. This location (default path to the file) can be changed in the section titled 'Making the ROPOT application accessible to students'. To change it, specify the new path and click on 'Use'. A student enrolled in the course under which a ROPOT application has been created can find a reference to it (as well as all the other e-learning-related information) on his/her Student page. He/she can access the reference using the following path:Student ... ROPOT (Revision, Opinion Poll and Testing) - e-learning
- 14.I want to set who can work with the ROPOT.The “Rights and Time Group” sets who can work with the ROPOT. Click the “Add another right” button to select the desired option and then click “Add the right and make further specification.” If you selected for example “Students enrolled in the course offered in a concrete term,” you will have to confirm your selection one more time by clicking the button “Add the right.” If the process has been successfully completed, the message “No access rights have been specified for this ROPOT application yet” will disappear and a table displaying the assigned rights will be shown instead. It is possible to enter multiple different rights.
- 15.I want to make the test accessible to different groups at different times.Each ROPOT description can contain a different combination of time and rights settings. For example: a lecturer teaches three seminar group, each being taught in a separate day, and they wants to set up one ROPOT for each group so that students from a specific seminar group can only answer the ROPOT during the day the seminar group is taught. The “Add rights and time group” button adds a section for each seminar group; within this section the rights can be set for the given seminar group as well as the time during which the ROPOT can be answered. Therefore, only one ROPOT – rather than three separate ones – has to be set up. You can also add a special rights and time group. This option is mainly used for setting up ROPOTs for special-needs students (usually used by Teiresiás).
- 16.Will the student lose all answers if an error occurs while saving?In order to avoid cases when the student does not accidentally save the test for some reason (for example due to a power outage or connection failure), students can use the “Save temporarily” function while working with the ROPOT. In this case the student’s answers will be restored to their last saved state after restarting the ROPOT. If you wish to minimize the risk of students losing their answers while answering the ROPOT, it is suggested you inform your students of this function in advance. You can also activate the “Saving reminder” option in the ROPOT settings which sets a time limit; once the time limit is reached, a warning reminding the student to temporarily save their progress is displayed.
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