LJ 29/2018
INTERNAL REGULATION OF THE JANÁČEK ACADEMY OF MUSIC AND
PERFORMING ARTS IN BRNO of 16 May 2018
Rules of Procedure of the Internal Evaluation Board
Based on the proposal of the Rector, the Academic Senate approves this internal regulation of
the Janáček Academy of Music and Performing Arts in Brno:
PART ONE
INTERNAL EVALUATION BOARD
CHAPTER I
LEGISLATION
Art. 1
Laws and Regulations
(1) The Internal Evaluation Board, pursuant to Section 7(1)(d) of Act No. 111/1998 Coll.,
on Higher Education Institutions and on Amendment to Other Acts (the Higher Education
Act), as amended, (hereinafter referred to as “the Act”), is a self-governing academic body of
the Janáček Academy of Music and Performing Arts in Brno (hereinafter also referred to as
“JAMU”). In accordance with Section 12a(1) of the Act, the Internal Evaluation Board was
established by the Statute of JAMU effective as from 1 November 2017. 1)
(2) The composition and competence of the Internal Evaluation Board is governed,
without limitation, by Section 12a of the Act and Section 9(1)(e) and (f) and Section 12(1)(i)
and (j) of the Act.
Art. 2
Subject Matter of the Regulation
The Rules of Procedure of the Internal Evaluation Board summarizes the competence and
composition of the Internal Evaluation Board, sets forth the details of membership in the
Internal Evaluation Board and its procedure.
CHAPTER II
COMPETENCE OF THE INTERNAL EVALUATION BOARD
Art. 3
Internal Regulations
The Internal Evaluation Board approves, after discussion within the JAMU Arts Council,
the draft of the Rules of the system for the assurance of the quality of educational, creative
and related activities and internal evaluation of the quality of educational, creative and related
activities of JAMU submitted by the Rector.
1)
Art. 73(1) of the JAMU Statute
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Art. 4
Internal Quality Evaluation
The Internal Evaluation Board
a) Manages the course of internal evaluation of the quality of educational, creative and
related activities of JAMU (hereinafter referred to as “the evaluated activities”),
b) Compiles a report on internal evaluation of quality of the evaluated activities and any
amendments thereto,
c) Keeps continuous records of internal evaluation of quality of the evaluated activities.
Art. 5
Study Programmes
The Internal Evaluation Board
a) Discusses an approved study programme draft,
b) Preforms continuous and complex evaluation of the study programme quality,
c) Sets measures to remedy any deficiencies in the study programme quality and corrective
actions, if any.
Art. 6
Assessment, Opinion and Statement
The Internal Evaluation Board
a) Assesses the aim of institutional accreditation application,
b) Delivers its opinion on the proposal of the Evaluation Board members,
c) Gives statements concerning other matters presented by the Rector.
CHAPTER III
CHAIRPERSON AND DEPUTY CHAIRPERSON
Art. 7
Chairperson and Deputy Chairperson
(1) The Rector is the Chairperson of the Internal Evaluation Board. The Chairperson
manages the meetings and activities of the Internal Evaluation Board and represents the Board
on the outside.
(2) The Deputy Chairperson of the Internal Evaluation Board is appointed by the Rector
(Art. 11(1)). The Deputy Chairperson stands in for the Chairperson at a time of the
Chairperson's absence or busyness.
Art. 8
Start and End of the Deputy Chairperson’s Term
(1) The term of the Deputy Chairperson starts on the day of appointment, unless a later
date is stated therein.
(2) The term of the Deputy Chairperson ends
a) Upon termination of their membership in the Internal Evaluation Board,
b) Upon becoming the Rector or Chairperson of the JAMU Academic Senate.
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PART TWO
MEMBERSHIP IN THE INTERNAL EVALUATION BOARD
Art. 9
Number of Members
The Internal Evaluation Board has 9 members.
Art. 10
Ex Officio Members
The Internal Evaluation Board members are the Rector and the Chairperson of the JAMU
Academic Senate.
Art. 11
Appointed Members
(1) The Deputy Chairperson of the Internal Evaluation Board is appointed by the Rector
from among the JAMU academic staff, i.e. JAMU professors and associate professors. The
Deputy Chairperson is obliged to inform JAMU without delay if they are no longer a
professor or associate professor.
(2) The remaining appointed members of the Internal Evaluation Board are appointed by
the Rector, divided into thirds
a) Based on the JAMU Arts Council proposal,
b) Based on the JAMU Academic Senate proposal; one Board member is appointed from
among the JAMU students,
c) At the Rector's discretion.
Art. 12
Appointment and Removal
(1) Appointment and removal of the Internal Evaluation Board members is subject to
discussion by the JAMU Arts Council and a previous approval of the appointment or
removal by the JAMU Academic Senate.
(2) With persons appointed based on a proposal, the body that proposed their
appointment or removal is deemed to have discussed and agreed to it.
Art. 13
Non-Appointment
If the Rector does not appoint the person proposed to be appointed member of the
Internal Evaluation Board, the Rector is obliged to justify the decision to the proposer.
Art. 14
Membership Start and End
(1) Membership in the Internal Evaluation Board starts
a) On the day of the term start for ex officio members,
b) On the day of appointment for appointed members, unless a later date is stated therein.
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(2) For ex officio members, membership in the Internal Evaluation Board ends on the
term end date and for the appointed members
a) By resignation,
b) By death,
c) By the end of studies at JAMU for members appointed from among the JAMU students,
d) At the moment when a member holding the office of the Deputy Chairperson stops being
a professor or associate professor,
e) By removal from the office.
PART THREE
PROCEDURE OF THE INTERNAL EVALUATION BOARD
CHAPTER I
PROCEDURE
Part 1
General Provisions
Art. 15
Form of Discussions
(1) The Internal Evaluation Board holds its discussions at meetings or outside meetings
(hereinafter referred to as “per rollam”). If at least one third of the Internal Evaluation Board
members ask the Chairperson to discuss a matter at a meeting designated by the Chairperson
to be discussed per rollam, the matter shall be discussed at a meeting.
(2) The Internal Evaluation Board meetings are not open to the public, except for
meetings whose publicity or partial publicity has been decided by the Internal Evaluation
Board.
Art. 16
Costs of Activities
(1) The costs of the Internal Evaluation Board activities are borne by the Rectorate.
(2) In duly justified cases, the Internal Evaluation Board is entitled to request,
through the Rector, an opinion of an independent expert for its decision.
Art. 17
Period Shortening
If the matter in question is urgent, the Chairperson shall shorten the periods for
convening a meeting or response in a per rollam meeting, as necessary.
Art. 18
Member Notification
Invitation to meetings, meeting agenda and materials, meeting minutes and other
documents and information related to the activities of the Internal Evaluation Board shall be
sent to the Internal Evaluation Board members
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to the e-mail addresses they provided as last; a message sent by e-mail shall be considered
delivered upon sending.
Art. 19
Derogation Procedure
(1) If the Internal Evaluation Board derogates from Art. 16 to 18, Art. 21, Art. 23, Art.
24, Art. 28, Art. 29(3) or Art. 30, such a procedure shall be regarded as compliant
with this section, unless a member of the Internal Evaluation Board raises a
reasonable objection to the derogation in time.
(2) An objection pursuant to paragraph 1 may be raised within 3 days of the day when the
objecting party established the reasons for the objection; however, no later than 7 days of the
day when the meeting or the response period of a per rollam meeting ended. The objection is
filed with the Chairperson at the JAMU Rectorate office.
Part 2
Meetings
Art. 20
Convening Meetings
(1) Meetings of the Internal Evaluation Board are convened by the Chairperson from
time to time, at least once every half a year, including the proposed meeting agenda.
(2) If at least one third of the Internal Evaluation Board members request, the
Chairperson shall convene an extraordinary meeting of the Internal Evaluation Board so that
it takes place within 3 weeks of the request delivery.
Art. 21
Invitation to Meeting
(1) The Chairperson shall inform the Internal Evaluation Board members of the meeting
date no later than 2 weeks before the meeting date, stating the day, place and time as well as
the proposed meeting agenda and shall provide the necessary materials. In justified cases, the
materials may be provided at the start of the meeting.
(2) A member may propose a matter to be included in the Internal Evaluation Board
meeting agenda. If the matter in question requires written materials, these shall be provided to
the Chairperson well in advance in order for the Chairperson to prepare materials for the
Internal Evaluation Board meeting.
Art. 22
Meeting Attendance
(1) The members of the Internal Evaluation Board are obliged to be present at the
meetings in person, unless serious reasons prevent them from doing so; presence by proxy is
not allowed.
(2) If required by the matter to be discussed, the Chairperson may invite other persons to
attend the meeting.
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Art. 23
Course of Meetings
(1) The Chair opens the meeting by announcing whether the meeting has been convened
properly, verifies the Internal Evaluation Board quorum, appoints a minute taker and presents
the meeting agenda for changes and amendments. If the Chair is entitled to do so, the Chair
appoints a minute taker from among the JAMU Rectorate staff, otherwise from among the
meeting participants.
(2) The respective items of the agenda shall be presented one by one by the Chair or a
person authorized by the Chair as a rapporteur. Then a discussion concerning a given item is
opened, which any meeting participant may join by registering in advance or before its end.
Art. 24
Meeting Closing
(1) At the end of the meeting, the Chair shall read the wording of the adopted decisions
and any other significant items of the minutes; any objections of the meeting participants
against their wording that have not been withdrawn after the discussion shall be included in
the minutes.
(2) The meeting shall be closed by the Chair’s closing announcement.
Part 3
Per Rollam Meetings
Art. 25
(1) If a matter is discussed at a per rollam meeting, the Chair shall appoint a minute taker
from among the JAMU Rectorate staff and through the minute taker, sends the required
materials to the matter as well as any questions that need to be answered to resolve the matter
to the Internal Evaluation Board members.
(2) The members of the Internal Evaluation Board shall answer the questions through the
minute taker within the set period, which shall be no shorter than a week, and may also make
other comments concerning the discussed matter.
CHAPTER II
DECISION-MAKING
Art. 26
Quorum
The Internal Evaluation Board is quorate if a majority of all its members are present at
the meeting or make their statements at a per rollam meeting.
Art. 27
Conflict of Interests
If there are grounds to believe, regarding the relationship of any member of the Internal
Evaluation Board to a discussed matter or to persons affected by the matter, that the interests
of such a member are in conflict with the interests of JAMU, the member of the Internal
Evaluation Board is obliged to report such a fact immediately at the meeting or in the first
reply at a per rollam meeting.
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Art. 28
Procedure Before Adopting a Decision
Draft decisions are presented by the Chair. The vote is taken on draft decisions in the
order in which they were presented. The vote on an amendment is taken before the amended
decision. If any of the adopted decisions excludes any other decision, no vote is taken on such
other decision.
Art. 29
Adopting Decisions
(1) For a decision of the Internal Evaluation Board to be adopted, the approval
a) of a majority of all members is required for a per rollam meeting,
b) of a majority of members present in other cases.
(2) If a member does not express their approval, they are considered not to have agreed
with the proposal.
(3) The Chair shall announce whether a decision has been adopted immediately after
ascertaining the result.
Art. 30
Voting
(1) Unless the Internal Evaluation Board decides otherwise, the vote is public.
(2) The secret vote is performed by means of ballot papers with pre-printed options. Each
member votes by circling the option of their choosing; otherwise the ballot paper shall not be
valid.
CHAPTER III
MINUTES OF THE MEETING
Art. 31
Minute Taking
(1) The minutes of each meeting of the Internal Evaluation Board are taken by the minute
taker and the same are then sent by the minute taker for verification and signature to the Chair
of the meeting without undue delay after the meeting ends or, in the event of a per rollam
meeting, after the last day for an answer. The Chair shall then send the verified minutes to the
members of the Internal Evaluation Board.
(2) The meeting minutes shall always indicate who and how convened the meeting, when
and where the meeting took place, who was present in the meeting, who chaired the meeting,
what was the approved meeting agenda, the result of the votes, exact wording of adopted
decisions and the date of the minutes. Minutes of a per rollam meeting shall always include
the questions asked, votes of the respective members, the result of the respective votes and
date of the minutes.
(3) The members of the Internal Evaluation Board are entitled for their opinions to be
included in the minutes.
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Art. 32
Comments on the Minutes
(1) The members of the Internal Evaluation Board who participated in the meeting have
the right to make comments on the minutes without undue delay after the same has been sent.
Such comments are presented to the Chair.
(2) The Chair shall accommodate the comments if they are justified, otherwise they shall
be rejected. Any comments and methods of dealing with them shall be included in an annex to
the minutes.
Art. 33
Final Wording of the Minutes
(1) The Chair shall send the final wording of the minutes to the members of the Internal
Evaluation Board without undue delay. The minutes shall also be signed by the minute taker.
(2) The Chair shall archive the minutes in both formats and publish them in electronic
format in the public section of the JAMU website without undue delay.
PART FOUR
FINAL PROVISIONS
Art. 34
Force and Effect
This internal regulation comes into force on the day of its registration by the Ministry and
into effect on the first day of the calendar month following the month of its publication in the
JAMU Sheet.
Prof. Mgr. Petr Oslzlý
The Rector
doc. PhDr. Květoslava Horáčková, Ph.D.
Chairperson of the JAMU AS
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Contents
PART ONE INTERNAL EVALUATION BOARD
CHAPTER I LEGISLATION
Art. 1 Laws and Regulations
Art. 2 Subject Matter of the Regulation
CHAPTER II COMPETENCE OF THE INTERNAL EVALUATION BOARD
Art. 3 Internal Regulations
Art. 4 Internal Quality Evaluation
Art. 5 Study Programmes
Art. 6 Assessment, Opinion and Statement
CHAPTER III CHAIRPERSON AND DEPUTY CHAIRPERSON
Art. 7 Chairperson and Deputy Chairperson
Art. 8 Start and End of the Deputy Chairperson’s Term
PART TWO MEMBERSHIP IN THE INTERNAL EVALUATION BOARD
Art. 9 Number of Members
Art. 10 Ex Officio Members
Art. 11 Appointed Members
Art. 12 Appointment and Removal
Art. 13 Non-Appointment
Art. 14 Membership Start and End
PART THREE PROCEDURE OF THE INTERNAL EVALUATION BOARD
CHAPTER I PROCEDURE
Part 1 General Provisions
Art. 15 Form of Meetings
Art. 16 Costs of Activities
Art. 17 Period Shortening
Art. 18 Member Notification
Art. 19 Derogation Procedure
Part 2 Meetings
Art. 20 Convening Meetings
Art. 21 Invitation to Meeting
Art. 22 Meeting Attendance
Art. 23 Course of Meetings
Art. 24 Meeting Closing
Part 3 Per Rollam Meetings
Art. 25
CHAPTER II DECISION-MAKING
Art. 26 Quorum
Art. 27 Conflict of Interests
Art. 28 Procedure Before Adopting a Decision
Art. 29 Adopting Decisions
Art. 30 Voting
CHAPTER III MINUTES OF THE MEETING
Art. 31 Minute Taking
Art. 32 Comments on the Minutes
Art. 33 Final Wording of the Minutes
PART FOUR FINAL PROVISIONS
Art. 34 Force and Effect
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