THE INTERNAL REGULATION OF JANÁČEK ACADEMY OF MUSIC
AND PERFORMING ARTS IN BRNO
as of 26 May 2017
Rules of Procedure of the Arts Council
The Academic Senate approves the following internal regulations of Janáček Academy of
Music and Performing Arts in Brno (hereinafter referred to as “JAMU”), on a proposal from
His Magnificence Mister Rector prof. Ing. MgA. Ivo Medek, Ph.D.:
PART ONE
ARTS COUNCIL
CHAPTER ONE
LEGAL REGULATION
Article 1
Legislation and Rules of Procedure of the Arts Council
(1) The Arts Council of JAMU (hereinafter referred to as the “Arts Council”) is a selfgoverning
academic body of JAMU pursuant to Section 7 (1) (c) of Act No. 111/1998 Sb., on
higher education and on amendments and supplements to certain other acts (the Act on
Universities), as amended (hereinafter referred to as the “Act”). Its composition and powers
are regulated, in particular, by Section 11 and 12, Section 12a (3), Section 53 (2), Section 70
(2) and Sections 72 to 74 of the Act.
(2) The Rules of Procedure of the Arts Council summarize its powers, and regulate the
mode in which the Arts Council may act. The details about the membership in the Arts
Council are stipulated by the Statute of JAMU.
CHAPTER TWO
THE POWERS OF THE ARTS COUNCIL
Article 2
Approval of intents in the area of accreditations
(1) On a proposal from the Arts Council, the Arts Council approves the intent of the
Rector to file an application for
a) accreditation, extension of accreditation or prolongation of the validity of the
accreditation of the study programmes;
b) accreditation of habilitation proceedings or proceedings for the appointment of
Professors.
(2) On a proposal from the Rector, the Arts Council approves the intent
a) referred to in paragraph (1) above with respect to proceedings or study programmes
which do not take place at the faculties;
b) to file an application for:
1. institutional accreditation for an area or areas of education; or
2. extension of institutional accreditation for another area or areas of education;
c) to abandon its institutional accreditation;
- 2 d)
to cancel a study programme, or
e) to abandon the accreditation for habilitation proceedings and proceedings for the
appointment of Professors.
Article 3
Approval of study programmes
The Arts Council approves study programmes submitted by the Rector on a proposal
from the Arts Council of the relevant faculty; in case of study programmes which do not take
place at the faculties, without such a proposal.
Article 4
Proposal and consideration of the members of the bodies
(1) The Arts Council proposes one third of the other members of the Council for
Internal Evaluation.
(2) The Arts Council considers intents of the Rector to appoint or remove members of
the Council for Internal Evaluation.
Article 5
Approval of specialists
(1) The Arts Council approves specialists who shall be entitled to examine in state
examination which does not take place at the faculties.
Article 6
Consideration
(1) On a proposal from the Rector, the Arts Council considers on a proposal for:
a) the strategy on educational and creative activities of JAMU and the annual strategy
implementation plan;
b) the rules of the system assuring the quality of educational, creative and related
activities, and the system for internal evaluation of such educational, creative and
related activities of JAMU;
c) the report on internal evaluation of the quality of educational, creative and related
activities and notes thereto;
d) the annual activity report of JAMU.
(2) The Arts Council considers the filling of the post of adjunct professors.
Article 7
Proceedings for appointment of Professors
The Arts Council performs the powers stipulated by the Act for proceedings for the
appointment of Professors. The details of the procedure in proceedings for appointment of
professors are stipulated in the Rules of Habilitation Proceedings and Proceedings for the
Appointment of Professors.
- 3 Article
8
Habilitation proceedings
The Arts Council performs the powers stipulated by the Act for habilitation
proceedings. The details of the procedure in habilitation proceedings are stipulated in the
Rules of Habilitation Proceedings and Proceedings for the Appointment of Professors.
Article 9
Opinions
The Arts Council gives its opinion on the matters submitted by the Rector.
CHAPTER THREE
CHAIRPERSON
Article 10
Chairperson
(1) The Rector is the Chairperson of the Arts Council.
(2) The Chairperson chairs the meetings and activities of the Arts Council and acts as
the representative of the Arts Council towards third parties. The Chairperson may require
another member of the Arts Council to chair the meeting of the Arts Council.
PART TWO
THE ACTING BY THE ARTS COUNCIL
CHAPTER ONE
THE MODE OF THE ACTING
Section 1
General provisions
Article 11
The form of the acting
(1) The Arts Council acts through the meetings it holds or remotely, outside the
meeting (per rollam). The Arts Council may decide by letter unless the matter requires
deliberation in a public meeting or unless the matter must be put to a vote conducted by secret
ballot. If one third of the members of the Arts Council request the Chairperson to discuss a
matter in the meeting although the Chairperson proposed remote voting (per rollam), such
item shall be discussed in the meeting.
(2) The meetings of the Arts Council are not open to the public, except for meetings
a) in which a habilitation lecture and/or a defence of a habilitation thesis takes place;
b) in which a lecture takes place within the proceedings for the appointment of a
professor; or
c) with respect to which the Arts Council decided that the same would be or would not
be open to the public.
Article 12
Costs of activities
- 4 (1)
The costs of the activities of the Arts Council are paid by the Rectorate of JAMU.
(2) In duly justified cases, the Arts Council is entitled to request, through the Rector,
for an opinion of an independent expert on arriving at an opinion.
Article 13
Reduction in time restrictions
In the event of an urgent matter arising, the Chairperson may reasonably reduce the
time restrictions in place for calling a meeting or for remote voting (per rollam).
Article 14
Information for the members
Notification of a meeting, its agenda and any supporting materials, minutes of the
meeting and any other documents and information relating to the activities of the Arts Council
shall be sent to the email addresses last notified by such members; a message sent by email
shall be deemed to have been received upon its sending.
Article 15
Derogatory procedure
(1) If the Arts Council derogates from Articles 12 to 14, Article 17, Article 18 (1),
Article 19, Article 20, Article 24 or 25 (3), such procedure shall be considered compliant with
the present Part herein unless a justified objection to such derogation is raised by a member of
the Arts Council.
(2) Objections may be raised within 3 days from the day on which the Complainant
learned about reasons to raise the same, however no later than 7 days from the day on which
the given meeting ended or on which the time-limit for remote voting expired. Objections are
lodged with the Chairperson to the filing office of the JAMU Rectorate.
Section 2
Meetings
Article 16
Calling meetings
(1) The meetings of the Arts Council, with the indication of the intended agenda, are
called by the Chairperson whenever necessary, typically once per half calendar year. The
dates of public meetings of the Arts Council in habilitation proceedings or proceedings for the
appointment of Professors shall be posted in the public section of the JAMU website by the
Chairperson without delay after the same is fixed.
(2) If requested in writing by at least a third of the members of the Arts Council, the
Chairperson shall call an extraordinary meeting of the Arts Council, which shall take place
within 3 weeks from the day on which they receive such an application.
Article 17
Notice of meeting
- 5 (1)
The members of the Arts Council are notified of the date and hour of a meeting of
the Arts Council by the Chairperson no later than 2 weeks before said meeting; such notice
shall indicate the day, venue, time and agenda of the meeting, together with any supporting
materials. In justified cases, such supporting materials may be provided at the start of the
meeting.
(2) A member may request to add an item to the agenda of a meeting of the Arts
Council. If the item requires any written supporting materials in order to discuss it, they
should be provided in good time to the Chairperson, whose task it is to prepare such
supporting materials for the meeting of the Arts Council.
Article 18
Attendance of meetings
(1) The members of the Arts Council are obliged to be present at meetings in person,
unless compelling reasons prevent them from doing so; presence by proxy is not allowed. For
the purposes of this internal regulation, the Participants of meetings shall mean members of
the Arts Council who attend meetings.
(2) If necessary for an item up for discussion, the Chairperson may invite other
persons to a meeting. The public has the right to be present at meetings of the Arts Council
which are open to the public.
Article 19
Opening and chairing meetings
(1) The Chair opens the meeting with the announcement that the meeting has been
called properly and duly, the Chair verifies the quorum of the Arts Council, appoints the taker
of the minutes and presents the agenda of the meeting for approval, alteration or
supplementation. If authorized to do so, the Chair may appoint the taker of the minutes among
the employees of the JAMU Rectorate, otherwise among the members of the Arts Council.
(2) Each item on the agenda is presented by the Chair or a person authorized by the
same as the rapporteur. Then a debate is opened for such an item on the agenda; any
Participant of the meeting may claim the floor, either in advance or before the debate ends.
Article 20
Closing the meeting
(1) At the end of the meeting, the Chair reads the wording of the resolutions adopted
and any other significant items in the minutes; objections by the Participants to any wording
not withdrawn after the debate shall be included in the minutes.
(2) The meeting is closed when the Chair announces the end of the meeting.
Section 3
Remote voting (per rollam)
Article 21
(1) If a matter is deliberated remotely (per rollam), the Chair shall appoint a taker
among the employees of the JAMU Rectorate and send the members of the Arts Council,
- 6 through
such taker, any necessary supporting materials for the matter to be deliberated and a
list of yes/no questions which must be answered in order to make a decision on the matter.
(2) The members of the Arts Council shall answer the questions, through the taker, and
may give other comments on the matter within a fixed time-limit which may not be shorter
than 1 week.
CHAPTER TWO
RESOLUTIONS
Article 22
Quorum
A quorum exists if the majority of its members are present at the meeting or decided
remotely (per rollam).
Article 23
Conflict of interests
If there are grounds to believe, regarding the relationship of any member of the Arts
Council to an item under debate or to persons affected by the item, that the interests of such a
member are in conflict with the interests of JAMU, said member of the Arts Council is
obliged to notify of such a fact either in person in the meeting or in the first answer provided
remotely (per rollam) without delay.
Article 24
Procedure before passing a resolution
(1) Draft wordings of resolutions are presented by the Chair. The vote is taken on draft
wordings of resolutions in the order in which they were presented. The vote on the
amendment is taken before the amended resolution. If any of the resolutions passed by the
Arts Council excludes any other resolution, no vote is taken on such other resolution.
Article 25
Passing resolutions
(1) A resolution that qualifies as a resolution of the Arts Council necessitates the
following:
a) The majority of all members is required with respect to:
1. remote voting (per rollam);
2. a proposal to appoint a docent;
3. a proposal to appoint a professor;
4. a proposal to award the honorary degree of “doctor honoris causa”.
b) The majority of all members in all other cases.
(2) A member does not approve a proposal unless the same expresses approval.
(3) The Chair shall announce whether a resolution has been passed immediately after
ascertaining the result of the vote.
- 7 Article
26
Voting
(1) Unless otherwise decided by the Arts Council, the vote is public. The vote is
conducted by secret ballot:
a) on a proposal whether a candidate should be appointed an associate professor
(docent);
b) whether a candidate should be appointed a an associate professor (docent);
c) on a proposal whether a candidate should be appointed a Professor;
d) on the submission of a proposal to appoint a Professor approved by the Arts
Council of the faculty to the Minister of Education, Youth and Sports.
(2) The vote by secret ballot shall use ballot papers in which options are pre-printed.
Each member votes by circling the option of their choosing; otherwise the ballot paper shall
not be valid.
CHAPTER THREE
MINUTES OF A MEETING
Article 27
Taking minutes
(1) The minutes of each meeting of the Arts Council are taken by the minutes taker
and the same are then sent by the minutes taker for verification and signature by the Chair of
the meeting without undue delay after the meeting ends or in case of remote voting (per
rollam) after the expiry of the last date for an answer. The taker shall then send the verified
minutes to the members of the Arts Council.
(2) The minutes shall always indicate who called the meeting and how, when and
where the minutes were taken, who was present in the meeting, who chaired the meeting and
the approved agenda of the meeting, result of the votes, exact wording of passed resolutions
and date of the minutes. The minutes of remote voting shall include the questions asked, the
votes of the members, result of the votes and date of the minutes.
(3) The members of the Arts Council have the right to request their opinion be
included in the minutes.
Article 28
Comments on the minutes
(1) The members of the Arts Council participated in the meeting have the right to
make comments on the minutes without undue delay after the same has been sent. Such
comments are presented to the Chair.
(2) The Chair shall accommodate the comments if they are justified, otherwise they
are rejected. Any comments and methods of dealing with them are contained in an annex to
the minutes.
Article 29
Final wording of the minutes
(1) The Chair shall send the final wording of the minutes to all the members of the
Arts Council without undue delay. The minutes shall also be signed by the minutes taker.
- 8 (2)
The Chair shall archive the minutes in both formats and publish them in electronic
format in the public section of the JAMU website without undue delay.
PART THREE
TRANSITIONAL AND CONCLUDING PROVISIONS
Article 30
Transitional provisions
The meetings of the Arts Council called in accordance with the previous internal
regulations of JAMU and any minutes thereof shall be governed by the previous internal
regulations.
Article 31
Repealing provisions
The Rules of Procedure of the Arts Council of Janáček Academy of Music and
Performing Arts in Brno of 21 February 2007 shall be repealed.
Article 32
Effective date
The present internal regulation shall come into force on the day of its registration by
the Ministry of Education, Youth and Sports, and it shall become effective on the first day of
the second calendar month following the month in which it came into force.
prof. Ing. MgA. Ivo Medek, Ph.D., m.p.
Rector
prof. Phdr. Silva Macková, m.p.
Chairperson of the Senate
- 9 -
Contents
PART ONE ARTS COUNCIL
CHAPTER ONE LEGAL REGULATION
Article 1 Legislation and Rules of Procedure of the Arts Council
CHAPTER TWO THE POWERS OF THE ARTS COUNCIL
Article 2 Approval of intents in the area of accreditations
Article 3 Approval of study programmes
Article 4 Proposal and consideration of the members of the bodies
Article 5 Approval of specialists
Article 6 Consideration
Article 7 Proceedings for appointment of Professors
Article 8 Habilitation proceedings
Article 9 Opinions
CHAPTER THREE CHAIRPERSON
Article 10 Chairperson
PART TWO THE ACTING BY THE ARTS COUNCIL
CHAPTER ONE THE MODE OF THE ACTING
Section 1 General provisions
Article 11 The form of the acting
Article 12 Costs of activities
Article 13 Reduction in time restrictions
Article 14 Information for the members
Article 15 Derogatory procedure
Section 2 Meetings
Article 16 Calling meetings
Article 17 Notice of meeting
Article 18 Attendance of meetings
Article 19 Opening and chairing meetings
Article 20 Closing the meeting
Section 3 Remote voting
CHAPTER TWO RESOLUTIONS
Article 22 Quorum
Article 23 Conflict of interests
Article 24 Procedure before passing a resolution
Article 25 Passing resolutions
Article 26 Voting
CHAPTER THREE MINUTES OF A MEETING
Article 27 Taking minutes
Article 28 Comments on the minutes
Article 29 Final wording of the minutes
PART THREE TRANSITIONAL AND CONCLUDING PROVISIONS
Article 30 Transitional provisions
Article 31 Repealing provisions
Article 32 Effective date