THE INTERNAL REGULATION OF JANÁČEK ACADEMY OF MUSIC
AND PERFORMING ARTS IN BRNO
as of 26 May 2017
Rules of Procedure of
the Academic Senate
The Academic Senate approves the following internal regulation of the Janáček Academy of
Music and Performing Arts in Brno (hereinafter referred to as “JAMU”), on a proposal from
its member and chairperson prof. PhDr. Silva Macková:
PART ONE
ACADEMIC SENATE AND ITS BODIES
CHAPTER ONE
LEGAL REGULATION
Article 1
Legislation and Rules of Procedure of the Academic Senate
(1) The Academic Senate of JAMU (hereinafter referred to as the “Senate”) is a selfgoverning,
representative, academic body of JAMU pursuant to Section 7 (1) (a) and Section
8 (1) of Act No. 111/1998 Sb., on higher education and on amendments and supplements to
certain other acts (the Act on Universities), as amended (hereinafter referred to as the “Act”).
Its powers and rules of procedures are regulated, in particular, by Section 8 (4) and Section 9
of the Act. Further regulations of the powers and rules of procedure of the Senate are
stipulated in Section 10 (2), Section 12a (3), Section 14 (5), Section 23 (3), Section 28 (3),
Section 34 (2 and 5) and Section 35 (2) of the Act.
(2) The Rules of Procedure of the Senate summarize the powers of the Senate, and
regulate elections of its Chairperson, Vice-Chairpersons and Secretary, as well as the mode in
which the Senate may act.
CHAPTER TWO
THE POWERS OF THE SENATE
Article 2
Decisions on the structure of JAMU
(1) The Senate makes decisions, on a proposal from the Rector, on the establishment,
merger, consolidation or dissolution of any units of the university (Section 22 (1) of the Act).
(2) The Senate makes decisions, upon the prior consent of bodies or persons
determined as JAMU officers by the Senate, on the establishment or cancellation of joint
workplaces within the units of JAMU.
Article 3
Approval of internal regulations
The Senate approves:
a) the Rules of Procedure of the Senate on a proposal from a member of the Senate;
b) an internal regulation of the faculty on a proposal from the Senate of the Faculty;
- 2 c)
rules of the system assuring the quality of educational, creative and related activities, and
the system for internal evaluation of such educational, creative and related activities, on a
proposal from the Rector, upon prior consideration by the Arts Council of JAMU and
approval by the Council for Internal Evaluation;
d) any other internal rules and regulations of JAMU and any units thereof on a proposal from
the Rector.
Article 4
Approval of other documents
(1) The Senate approves the following documents proposed by the Rector:
a) the budget and medium-term forecast;
b) the annual management report.
(2) After being considered by the JAMU Arts Council, the Senate approves the
following documents proposed by the Rector:
a) the strategy on educational and creative activities and the annual strategy implementation
plan;
b) the report on internal evaluation of the quality of educational, creative and related
activities and notes thereto;
c) the annual activity report.
Article 5
Prior approval for appointment and removal of members of bodies
(1) The Rector seeks prior approval from the Senate for the following:
a) the appointment and removal of members of
1. JAMU Arts Council;
2. the Council for Internal Evaluation;
3. JAMU Disciplinary Commission;
b) removal of a Dean, after previously consulting the Academic Senate of the Faculty, if the
Dean
1. fails to discharge their duties, and/or
2. harms the interests of JAMU or any part of its faculty;
each of the above in a serious manner.
(2) The Director of the University Institute seeks prior approval from the Senate for
the appointment and removal of members of the Arts Council of said Institute.
Article 6
Proposal for appointment of a member of a body
(1) The Senate passes a resolution on a proposal to appoint a Rector, or it proposes the
removal of the same from their office, if applicable.
(2) The Senate recommends to the Rector the appointment of one third of the other
members of the Council for Internal Evaluation, of whom at least one must be a student at
JAMU.
- 3 Article
7
Conditions for admission to study
The Senate approves conditions for admission to attend study programmes which do
not take place at the faculties.
Article 8
Audit of financial management
The Senate audits the use of funds pertaining to JAMU.
Article 9
Supervision of acts by units
On a proposal from the Rector, the Senate cancels internal regulations, decisions,
resolutions or any other act adopted by a body of any unit of JAMU, or suspends the effects
thereof, if such internal regulation, decision or act is in violation of special legislation or the
internal regulations of JAMU.
Article 10
Opinions
The Senate gives its opinion on the following matters, incl. (without limitation):
a) proposals for study programmes which do not take place at the faculties;
b) intent of the Rector to appoint or remove Prorectors;
c) juridical acts requiring the approval of the Administrative Board pursuant to Section 15
(1) a) to d) of the Act;
d) suggestions and opinions of the Administrative Board pursuant to Section 15 (3) of the
Act.
CHAPTER THREE
CHAIRPERSON, VICE-CHAIRPERSON AND SECRETARY
Article 11
Chairperson and Vice-Chairperson
(1) The Senate has a Chairperson and a Vice-Chairperson. The Chairperson, who
chairs the meetings and activities of the Senate and acts as the representative of the Senate
towards third parties, as well as the Vice-Chairperson, who substitutes for the Chairperson
whenever the same is absent or busy, are elected by the Senate when it next convenes after
either post becomes vacated.
(2) If there is no such Chairperson or Vice-Chairperson, the post of the Chairperson is
taken by the Secretary, and if there is no Secretary, by the oldest member of the Senate, so as
to expedite their election.
Article 12
The term of office of the Chairperson and Vice-Chairperson
(1) The post of Chairperson or Vice-Chairperson may be held by the same individual
for a maximum of two consecutive terms of office.
- 4 (2)
The term of office of the Chairperson or Vice-Chairperson of the Senate terminates
upon discontinuance of their membership of the Senate or upon the election of another
member for their post.
Article 13
Elections of Chairperson and Vice-Chairperson
(1) The members of the Senate propose candidates among themselves. If the candidate
agrees with the nomination, then the same is included amongst the ballot papers.
(2) Voting on the election of the Chairperson and Vice-Chairperson is by secret ballot
(Article 30 (2)), with the Chairperson being elected first.
(3) The candidate is elected if the same has obtained the majority of the votes cast by
all the members of the Senate. If no candidate is elected in this way, a second round of voting
takes place, for which nominations include only the two candidates who ranked first and
second in the first round; whenever necessary, a decision on the final order of the candidates
with an equal number of votes is made by drawing lots.
(4) If none of the candidates is elected in the second round, the election is repeated.
Article 14
Secretary
(1) The Secretary carries out administrative and technical activities necessary for the
activities of the Senate, and fulfils other tasks assigned by the Chairperson of the Senate.
(2) The Secretary is elected by the Senate by the majority of the members present for
election of the Chairperson and Vice-Chairperson; in all other respects, Articles 12 and 13
shall apply with necessary modifications.
PART TWO
THE ACTING OF THE SENATE
CHAPTER ONE
THE FORM OF ACTING
Section 1
General provisions
Article 15
The form of acting
The Senate acts through the meetings it holds. Such meetings are open to the public.
Article 16
Costs of activities
(1) The costs of the activities of the Senate are paid by the Rectorate of JAMU.
(2) In duly justified cases, the Senate is entitled to request, through the Rector, for an
opinion of an independent expert on arriving at an opinion.
- 5 Article
17
Reduction in time restrictions
In the event of an urgent matter arising, the Chairperson may reasonably reduce the
time restrictions in place for calling a meeting.
Article 18
Information on the activities of the Senate
(1) Notification of a meeting, its agenda and any supporting materials, minutes of the
meeting and any other documents and information relating to the activities of the Senate shall
be sent to the email addresses of persons with the relevant competency as saved in the JAMU
information system; a message sent by email shall be deemed to have been received upon its
sending.
(2) The Senate may decide to give all or some of the documents according to
paragraph (1) to the members of the Senate in paper form.
Article 19
Information on proposals and supporting materials for decisions
(1) Proposals according to Articles 2 to 4 and Article 7 and supporting materials for
decisions according to Article 6 paragraph (1) shall be made accessible to members of the
academia of JAMU, by those proposing the same, in a manner allowing remote access no later
than 7 calendar days before they are to be discussed.
(2) JAMU is obliged to post its draft budget, medium-term forecasts and the strategy
for educational and creative activities, as well as the annual strategy implementation plan on
its website, or in another standard manner, for at least 10 days prior to consideration of the
same by the Senate; this shall not apply when such proposal or draft is approved by the Senate
but not approved by the Administrative Board, which refers it back for further consideration
with comments.
Article 20
Derogatory procedure
(1) If the Senate derogates from Articles 16 to 18, Article 22, Articles 24 and 25,
Article 28 (1) or Article 29 (3), such procedure shall be considered compliant with the present
Part herein unless a justified objection is raised by a member of the Senate with authority
pursuant to Article 23 (3).
(2) Objections may be raised within 3 days from the day on which the Complainant
learned about reasons to raise the same, although no later than 7 days from the day on which
the given meeting ended. Objections are lodged with the Chairperson of the Senate to the
filing office of the Rectorate of JAMU.
Section 2
Meetings
Article 21
Calling meetings
- 6 (1)
Meetings of the Senate, with indication of the intended agenda, are called by the
Chairperson whenever necessary, typically once per quarter of the calendar year. Without
undue delay after announcement of election results, the Chairperson of the Election
Committee shall call the first meeting of the Senate after the election, which is chaired by
him/her until the Chairperson of the Senate is elected; the meeting may not be scheduled
earlier than the day following that on which the term of office of the last member of the
Senate terminates.
(2) If requested in writing by at least a third of the members of the Senate or by a
person with authority in accordance with Article 23 (3), the Chairperson shall call an
extraordinary meeting of the Senate, which shall take place within 3 weeks from the day on
which they receive such application; an extraordinary meeting is convened without delay if
requested by the Rector.
Article 22
Notice of meeting
(1) The members of the Senate and persons with authority in accordance with Article
23 (3) are notified of the date and hour of a meeting of the Senate by the Chairperson no later
than 2 weeks before said meeting; such notice shall indicate the day, venue, time and agenda
of the meeting, together with any supporting materials. In justified cases, such supporting
materials may be provided at the start of the meeting.
(2) A member or a person with authority in accordance with Article 23 (3) may
request to add an item to the agenda of a meeting of the Senate. If the item requires any
supporting materials in order to discuss it, they should be provided in good time to the
Secretary, whose task it is to prepare such supporting materials for the meeting of the Senate.
Article 23
Attendance of meetings
(1) The members of the Senate are obliged to be present at meetings in person, unless
compelling reasons prevent them from doing so; presence by proxy is not allowed. For the
purposes of this internal regulation, the Participants of meetings shall mean members of the
Senate and persons with authority in accordance with paragraph 3 who attend meetings.
(2) If necessary for an item up for discussion, the Chairperson may invite other
persons to a meeting. The public has the right to be present at meetings.
(3) The following persons have the right to take the floor at a meeting of the Senate
whenever required by them:
a) the Rector or Prorector acting on behalf of the Rector;
b) the Dean of Faculty;
c) the Chairperson of the Administrative Board or a member of the Administrative Board
acting on behalf of the same;
d) a member of the Council for Internal Evaluation authorized by the Chairperson of the
Council for Internal Evaluation.
Article 24
Opening and chairing meetings
(1) The Chair opens the meeting with the announcement that the meeting has been
called properly and duly, the Chair verifies the quorum of the Senate, appoints the taker of the
minutes and presents the agenda of the meeting for approval, alteration or supplementation.
- 7 The
items on the agenda requested by the person with authority in accordance with Article 23
(3) must be discussed by the Senate.
(2) Each item on the agenda is presented by the Chair or a person authorized by the
same as the rapporteur. Then a debate is opened for such an item on the agenda; any
Participant of the meeting may claim the floor, either in advance or before the debate ends.
Article 25
Closing the meeting
(1) At the end of the meeting, the Chair reads the wording of the resolutions adopted
and any other significant items in the minutes; objections by the Participants to any wording
not withdrawn after the debate shall be included in the minutes.
(2) The meeting is closed when the Chair announces the end of the meeting.
CHAPTER TWO
RESOLUTIONS
Section 1
General provisions on passing resolutions
Article 26
Quorum
A quorum exists if the majority of its members are present at the meeting.
Article 27
Conflict of interests
If there are grounds to believe, regarding the relationship of any member of the Senate
to an item under debate or to persons affected by the item, that the interests of such a member
are in conflict with the interests of JAMU, said member of the Senate is obliged to notify of
such a fact without delay.
Article 28
Procedure before passing a resolution
(1) Draft wordings of resolutions are presented by the chair. The vote is taken on draft
wordings of resolutions in the order in which they were presented. The vote on the
amendment is taken before the amended resolution. If any of the resolutions passed by the
Senate excludes any other resolution, no vote is taken on such other resolution.
(2) The Senate seeks Rector’s opinion on any draft rules of procedure of the Senate
and any draft internal regulations.
Article 29
Passing resolutions
(1) A resolution that qualifies as a resolution of the Senate necessitates the following:
a) A three-fifths majority of all members is required with respect to:
1. a proposal to remove the Rector;
- 8 -
2. the draft budget, medium-term forecast and the strategy for educational and
creative activity, and the annual strategy implementation plan, if the original
draft is to be approved which has not been approved by the Administrative
Board
b) The majority of all members approve:
1. a proposal to appoint a Rector;
2. the election of the Chairperson or Vice-Chairperson of the Senate.
c) The Majority of members must be present in all other cases.
(2) A member does not approve a proposal unless the same expresses approval.
(3) The Chair shall announce whether a resolution has been passed immediately after
ascertaining the result of the vote.
Article 30
Voting
(1) Unless otherwise decided by the Senate, the vote is public. The vote is conducted
by secret ballot on:
a) any prior approval for the appointment or removal of members of bodies in
accordance with Article 5;
b) proposals for the appointment or removal of the Rector;
c) proposals for the appointment of members of JAMU bodies in accordance with
Article 6 (2);
d) any opinion on the intent of the Rector to appoint or remove Prorectors;
e) any election of the Chairperson, Vice-Chairperson or Secretary of the Senate.
(2) The vote by secret ballot shall use ballot papers in which options are pre-printed.
Each member votes by circling the option of their choosing; otherwise the ballot paper shall
not be valid.
Section 2
Proposal to appoint a Rector
Article 31
Procedure for acceptance of a proposal
The acceptance procedure with respect to a proposal to appoint a new Rector shall be
established by the Senate no later than 6 months prior to expiry of the term of office of the
Rector or within 14 days following termination of the office of the Rector; if the Senate fails
to do so, or no resolution is adopted on the proposal to appoint a Rector with adherence to the
procedure established by the Senate within 3 months after its establishment, the following
provisions of this Section shall apply.
Article 32
Proposal of candidates
(1) The Chairperson of the Senate shall invite the members of the academia of JAMU
without delay to propose candidates for Rector; such notice shall be posted in the public
section of the JAMU website.
- 9 (2)
Proposals shall contain:
a) the first name and surname of the candidate, their place of residence and
telephone number;
b) a declaration by the candidate that the same concurs with the candidacy and
permits details to be published on their candidacy and programme;
c) the hand-written signature of the candidate.
(3) Proposals are submitted in writing by being cast in designated, sealed boxes
located in the buildings of each of the faculties of JAMU. The deadline for filing proposals
shall be at least 7 days after publishing the notice in accordance with paragraph 1.
Article 33
List of candidates and verification of their signatures
(1) After the deadline for the filing of proposals expires, the Chairperson and two
members of the Senate open the boxes with proposals, ascertain the candidates and add their
names to a list, which may be inspected by the members of the academia in the office of the
Chairperson.
(2) Within 7 days after the expiry of the deadline for filing the proposals, the
Chairperson of the Senate or members of the Senate authorized by the Chairperson shall
verify the agreement of the candidates with the candidacy; if the agreement cannot be verified
within such a time limit, such a person shall not be considered a candidate.
Article 34
List of candidates
After the deadline expires for verifying the agreement of the candidates with their
candidacy, the Chairperson of the Senate shall publish the list of candidates in alphabetical
order in the public section of the JAMU website.
Article 35
Curriculum vitae and programme
The candidates shall submit their curriculum vitae in the Czech language, including
details on their experience and programme in paper form, to the Chairperson of the Senate to
a designated address and electronically to senat@jamu.cz within 14 days from the day of
verification of their agreement; if any candidate fails to send their curriculum vitae and
programme in a proper and timely manner, the same shall be deemed to have withdrawn their
candidacy and shall be deleted from the list of candidates.
Article 36
Presentation
The candidates will present themselves and their programme at a meeting of the
Senate. If a candidate fails to present their programme, the same shall be deemed to have
withdrawn their candidacy and shall be deleted from the list of candidates.
- 10 Article
37
Initial phase of decision-making
(1) If the proposal to appoint a Rector is not passed in the first round, a second round
shall take place, to which all candidates who ranked first and second in the initial round shall
progress.
(2) If the proposal to appoint a Rector even fails to pass in the second round, a third
round shall take place, to which all candidates who ranked first and second in the second
round shall progress; if necessary, a decision on the final ranking of candidates with an equal
number of votes in the second round shall be decided by a vote of the members of the Senate,
and if there is still an equal number of votes, a decision on the final ranking will be made by
drawing lots.
Article 38
Repeated phase of decision-making
(1) If the proposal to appoint a Rector is not adopted in the initial phase of decisionmaking,
a repeated phase of decision-making on the proposal to appoint Rector shall take
place, to which Article 37 shall apply mutatis mutandis. On a proposal from at least a third of
all members of the Senate, the Chairperson shall add another candidate to the list of
candidates prior to the repeated phase of decision-making, always provided such a candidate
concurs with their candidacy.
(2) If the proposal to appoint a Rector fails to be adopted even in the repeated phase of
decision-making, the membership of all the members of the Senate in the Senate shall cease to
exist, pursuant to the Electoral Rules of the Academic Senate.
Article 39
Filing a proposal to appoint a Rector
The Chairperson of the Senate shall file a proposal to appoint a Rector with the
President of the Czech Republic through the Minister of Education, Youth and Sports.
Article 40
Special particulars of minutes
The Chairperson of the Senate shall include the significant particulars of the
procedure, in accordance with this Section, in the minutes of the meeting in which the Senate
decided about a proposal for appointment of a Rector; the minutes shall be signed by all the
members of the Senate in attendance for such a decision on the proposal for appointment of a
Rector.
CHAPTER THREE
MINUTES OF A MEETING
Article 41
Taking minutes
(1) The minutes of each meeting of the Senate are taken by the minutes taker and the
same are then sent by the Secretary for verification and signature by the Chair of the meeting
- 11 without
undue delay after the meeting ends. The Secretary shall then send the verified minutes
to the members of the Senate and persons with authority in accordance with Article 23 (3).
(2) The minutes shall always indicate who called the meeting and how, when and
where the minutes were taken, who was present in the meeting, who chaired the meeting and
the approved agenda of the meeting, the result of elections, exact wording of passed
resolutions and date of the minutes.
(3) If the Senate has not passed any draft resolution, the minutes shall include, in
addition to the draft resolution of the member of the Senate, the reasons why said member
requested the resolution to be passed. The members of the Senate and the persons with
authority in accordance with Article 23 (3) may request their opinions be included in the
minutes.
Article 42
Comments on the minutes
(1) The Participants of the meeting have the right to make comments on the minutes
without undue delay after they have been sent. Such comments are presented to the Chair
through the Secretary.
(2) The Chair shall accommodate the comments if they are justified, otherwise they
are rejected. Any comments and methods of dealing with them are contained in an annex to
the minutes.
Article 43
Final wording of the minutes
(1) The Secretary shall send the final wording of the minutes electronically to all the
members of the Senate and persons with authority in accordance with Article 23 (3) without
undue delay. The minutes shall also be signed by the minutes taker.
(2) The Secretary shall archive the minutes in both formats and publish them in
electronic format in the public section of the JAMU website without undue delay.
PART THREE
TRANSITIONAL AND CONCLUDING PROVISIONS
Article 44
Transitional provisions
(1) The Members of the Senate, the Chairperson, Vice-Chairperson and Secretary, in
accordance with the previous internal regulations of JAMU, shall remain members of the
Senate, the Chairperson, Vice-Chairperson and Secretary also in accordance with the present
internal regulations.
(2) Meetings of the Senate called in accordance with the previous internal regulations
of JAMU and any minutes thereof shall be governed by the previous internal regulations.
Article 45
Repealing provisions
(1) The following provisions shall be repealed in the Rules of electoral and other
procedures of the Senate of 21 January 2009:
- 12 a)
Article 2;
b) Article 3 (1) sentence one after the words “has twelve members of whom”;
c) Article 3 (1) sentence two;
d) Article 3 (2 to 4);
e) Part Three and Part Four.
Article 46
Effective date
The present internal regulation shall come into force on the day of its registration by
the Ministry of Education, Youth and Sports, and it shall become effective on the first day of
the second calendar month following the month in which it came into force.
prof. Phdr. Silva Macková, m.p.
Chairperson of the Academic Senate
- 13 -
Contents
PART ONE ACADEMIC SENATE AND ITS BODIES
CHAPTER ONE LEGAL REGULATION
Article 1 Legislation and Rules of Procedure of the Academic Senate
CHAPTER TWO THE POWERS OF THE SENATE
Article 2 Decisions on the structure of JAMU
Article 3 Approval of internal regulations
Article 4 Approval of other documents
Article 5 Prior approval for appointment and removal of members of bodies
Article 6 Proposal for appointment of a member of a body
Article 7 Conditions for admission to study
Article 8 Audit of financial management
Article 9 Supervision of acts by units
Article 10 Opinions
CHAPTER THREE CHAIRPERSON, VICE-CHAIRPERSON AND SECRETARY
Article 11 Chairperson and Vice-Chairperson
Article 12 The term of office of the Chairperson and Vice-Chairperson
Article 13 Elections of Chairperson and Vice-Chairperson
Article 14 Secretary
PART TWO THE ACTING BY THE SENATE
CHAPTER ONE THE FORM OF ACTING
Section 1 General provisions
Article 15 The form of acting
Article 16 Costs of activities
Article 17 Reduction in time restrictions
Article 18 Information on the activities of the Senate
Article 19 Information on proposals and supporting materials for decisions
Article 20 Derogatory procedure
Section 2 Meetings
Article 21 Calling meetings
Article 22 Notice of meeting
Article 23 Attendance of meetings
Article 24 Opening and chairing meetings
Article 25 Closing the meeting
CHAPTER TWO RESOLUTIONS
Section 1 General provisions on passing resolutions
Article 26 Quorum
Article 27 Conflict of interests
Article 28 Procedure before passing a resolution
Article 29 Passing resolutions
Article 30 Voting
Section 2 Proposal to appoint a Rector
Article 31 Procedure for acceptance of a Proposal
Article 32 Proposal of candidates
Article 33 List of candidates and verification of their signatures
Article 34 List of candidates
Article 35 Curriculum vitae and programme
Article 36 Presentation
Article 37 Initial phase of decision-making
- 14 Article
38 Repeated phase of decision-making
Article 39 Filing a proposal to appoint a Rector
Article 40 Special particulars of minutes
CHAPTER THREE MINUTES OF A MEETING
Article 41 Taking minutes
Article 42 Comments on the minutes
Article 43 Final wording of the minutes
PART THREE TRANSITIONAL AND CONCLUDING PROVISIONS
Article 44 Transitional provisions
Article 45 Repealing provisions
Article 46 Effective date