JAMU JOURNAL
Volume 2019
Accessible as of 4 July 2019
CONTENTS:
15th
Direction of JAMU FT – Rules of Procedure of the Doctoral Study Board (in force
as of 4 July 2019, in effect as of 1 August 2019)
No. 15/2019 LJ
DIRECTION OF THE FACULTY OF THEATRE
OF THE JANÁČEK ACADEMY OF MUSIC AND PERFORMING ARTS IN BRNO of
28 June 2019
Rules of Procedure of the Doctoral Study Board
Based on a favourable opinion of the Arts Council of the Faculty of Theatre, the Dean of the
Faculty of Theatre, in accordance with Art. 80 of the Study and Exam Rules, issues the
following Directive of the Faculty of Theatre of the Janáček Academy of Music and
Performing Arts in Brno:
PART ONE
DOCTORAL STUDY BOARDS
CHAPTER I
LEGISLATION
Art. 1
Nature, Regulations and Rules of Procedure
(1) A doctoral study board operates under Section 47(6) of Act No. 111/1998 Coll.,
on Higher Education Institutions and on Amendment to Other Acts (the Higher Education
Act), as amended.
(2) The Rules of Procedure of the Doctoral Study Board summarize its competence and
govern its operation.1)
CHAPTER II
DOCTORAL STUDY BOARD COMPETENCE
Art. 2
The Doctoral Study Board monitors and evaluates the doctoral studies, in particular
by
a) making suggestions to the Dean concerning
1. composition of the exam committees for entrance exams to a given study
programme,
2. tutors for individual students,
3. chairpersons and members of committees for dissertation defences and the exam
committees for state doctoral exams,
4. dissertation opponents,
b) expressing opinions
1. on the conclusions of exam committees in the admission procedure prior to their
submission to the Dean,
2. on scientific research subjects and the following individual theoretical and creative
activities of the student in the field of art and their changes prior to their submission
to the Dean,
3. on individual study plans of students of doctoral study programmes and their
changes, if any, prior to their approval by the Dean,
4. on the recommended study plan and its changes,
5. on subject completion recognition prior to the Dean's decision,
c) discusses
1. student evaluations submitted to the supervisor,
1)
Establishment of the Doctoral Study Boards is governed by the Statute of the Doctoral Study Boards.
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1. dissertation submission in a language other than Czech before its permission by the
Dean,
d) evaluates
1. after consultation with the student and the supervisor, compliance with the individual
study plan, and presents the conclusions to the Dean,
2. work of the supervisors, and presents the conclusions to the Dean,
3. at least once a year, the level of the study programme operation, and presents the
conclusions to the Dean,
e) initiates proposals to adjust the study programme,
f) gives recommendations for the doctoral bursary award.
PART TWO
DOCTORAL STUDY BOARD MEETINGS
CHAPTER I
PROCEDURE
Part 1
General Provisions
Art. 3
Form of Meetings
(1) The Doctoral Study Board holds discussions at the meeting and outside the meeting
(per rollam). If at least one third of the Doctoral Study Board members ask the chairperson to
discuss a matter at a meeting designated by the chairperson to be discussed per rollam, the
matter shall be discussed at a meeting.
(2) The meetings of the Doctoral Study Boards are not open to the public. The Dean or a
vice-dean representing the Dean is entitled to attend the meeting of the Doctoral Study Board.
Art. 4
Period Shortening
If a matter must be discussed without delay, the chairperson shall shorten the period for
convening the meeting or for a response within a per rollam meeting.
Art. 5
Member Notification
An invitation to the meeting, the meeting agenda and materials, meeting record and other
documents and information related to the activities of the Doctoral Study Board shall be sent
to the Doctoral Study Board members to their most recent e-mail addresses; a message sent by
e-mail shall be considered delivered at the moment of sending.
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Art. 6
Secretary
The chairperson of the Doctoral Study Board may appoint a Secretary from the members
of the Doctoral Study Board to assist the chairperson with the administrative and technical
tasks of the Doctoral Study Board.
Part 2
Meetings
Art. 7
Convening Meetings
(1) Meetings of the Doctoral Study Board are convened by the chairperson from time to
time, usually once every half a year, including the proposed meeting agenda.
(2) If at least one third of the Doctoral Study Board or the Dean request, the chairperson
shall convene an extraordinary meeting of the Doctoral Study Board so that it is held within
3 weeks from the day when the request was delivered. If the chairperson fails to do so, the
meeting of the Doctoral Study Board may be convened by the Dean without undue delay.
Art. 8
Invitation to Meeting
(1) The chairperson shall inform the Doctoral Study Board members and the Dean of the
meeting date no later than 2 weeks before the meeting date, stating the day, place and time as
well as the proposed meeting agenda and shall provide the necessary materials. In justified
cases, the materials may be provided at the start of the meeting.
(2) A member or the Dean may propose an item to be included in the Doctoral Study
Board meeting agenda. If the matter in question requires written materials, these shall be
provided to the chairperson well in advance in order for the chairperson to prepare materials
for the Doctoral Study Board meeting.
Art. 9
Meeting Attendance
(1) The members of the Doctoral Study Board are obliged to be present at the meetings in
person, unless serious reasons prevent them from doing so; presence by proxy is not allowed.
For the purposes of this Directive, the meeting participants are solely the members of the
Doctoral Study Board and the Dean, if they are present at the meeting.
(2) If required by the matter to be discussed, the chairperson may invite other persons to
attend the meeting.
Art. 10
Course of Meetings
The chairperson opens the meeting by announcing whether the meeting has been
convened properly, verifies the Doctoral Study Board quorum, appoints a minute taker and
presents the meeting agenda for changes and amendments. The Doctoral Study Board is
obliged to discuss the items of the agenda presented by the Dean.
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(1) The respective items of the agenda shall be presented one by one by the chairperson
or a person authorized by the chairperson as a rapporteur. Then a discussion is opened to a
given item, which any meeting participant may join be registering in advance or before its
end.
Art. 11
Meeting Closing
(1) At the end of the meeting, the chairperson shall read the wording of the adopted
decisions and any other significant items of the minutes; any objections of the meeting
participants against their wording that have not been withdrawn after the discussion shall be
included in the minutes.
(2) The meeting shall be closed by the chairperson's closing announcement.
Part 3
Per Rollam Meetings
Art. 12
(1) If a matter is discussed per rollam, the chairperson shall appoint a minute taker and
through the minute taker, sends the required materials to the matter as well as any questions
that need to be answered to resolve the matter to the Doctoral Study Board members and the
Dean. Meetings per rollam are usually held by the Doctoral Study Board on
a) suggestions of chairpersons and members of committees for dissertation defences and the
exam committees for state doctoral exams (Art. 2(a)(3)),
b) suggestions of dissertation opponents (Art. 2(a)(4)),
c) changes of scientific research and follow-up independent theoretical and creative
activities of the student in the field of art (Art. 2(b)(2)),
d) opinion on subject completion recognition prior to the Dean's decision (Art. 2(b)(5)).
(2) The members of the Doctoral Study Board shall answer the questions through the
minute taker within the set period, which shall be no shorter than 1 week, and may also make
other comments concerning the discussed matter. The Dean has the right to give their opinion
on the matter discussed per rollam.
CHAPTER II
DECISION-MAKING
Art. 13
Quorum
The Doctoral Study Board is quorate if a majority of all its members are present at the
meeting or make their statements in a per rollam discussion.
Art. 14
Conflict of Interests
If there are grounds to believe, regarding the relationship of any member of the Doctoral
Study Board to a discussed matter or to persons affected by the matter, that the member is in
conflict of interests, the member of the Doctoral Study Board is obliged to report such a fact
immediately at the meeting or in the first reply at a per rollam meeting.
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Art. 15
Procedure before Adopting a Decision
(1) The vote is taken on draft decisions in the order in which they were presented. The
vote on an amendment is taken before the amended decision. If any of the adopted decisions
excludes any other decision, no vote is taken on such other decision.
(2) Draft decisions are presented by the chairperson.
Art. 16
Adopting Decisions
(1) For the Doctoral Study Board to adopt a decision, the approval of the majority of all
the members is required at a per rollam meeting, otherwise of all the meeting participants.
(2) If a member does not express their approval, they are considered not to have agreed
with the proposal.
(3) The chairperson shall announce whether a decision has been adopted immediately after
ascertaining the result.
Art. 17
Voting
The voting of the Doctoral Study Board is public.
CHAPTER III
MEETING MINUTES
Art. 18
Minute Taking
(1) The minutes of each meeting of the Doctoral Study Board are taken by the minute
taker and the same are then sent by the minute taker for verification and signature to the
chairperson of the meeting without undue delay after the meeting ends or, in the event of a per
rollam discussion, after the last day for an answer.
(2) The chairperson shall send the minutes to the members of the Doctoral Study Board
and the Dean.
Art. 19
Minutes Particulars
(1) The minutes shall include the following information
a) who and how convened the meeting,
b) where and when the meeting took place,
c) who was present at and who chaired the meeting,
d) what was the approved meeting agenda,
e) the result of the individual votes,
f) the exact wording of the adopted decisions, and
g) the date of drawing up the minutes.
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(1) Minutes of a per rollam meeting shall include
a) the questions asked,
b) votes of the individual members,
c) the result of the individual votes, and
d) the date of drawing up the minutes.
(3) The members of the Doctoral Study Board and the Dean have the right for their
opinion to be included in the minutes.
PART THREE
FINAL PROVISIONS
Art. 20
Effectiveness
This Directive comes into force on the day of its publication in the JAMU Journal and
into effect on the first day of the calendar month following the month when it came into force.
doc. Mgr. Petr Francán, m.p.
Dean of the JAMU Faculty of Theatre
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Contents
PART ONE DOCTORAL STUDY BOARDS
CHAPTER I LEGISLATION
Art. 1 Nature, Regulations and Rules of
Procedure
CHAPTER II DOCTORAL STUDY BOARD
COMPETENCE
Art. 2
PART TWO DOCTORAL STUDY BOARD MEETINGS
CHAPTER I PROCEDURE
Section 1 General Provisions
Art. 3 Form of Meetings
Art. 4 Period Shortening
Art. 5 Member Notification
Art. 6 Secretary
Section 2 Meetings
Art. 7 Convening Meetings
Art. 8 Invitation to Meeting
Art. 9 Meeting Attendance
Art. 10 Course of Meetings
Art. 11 Meeting Closing
Section 3 Per Rollam Meetings
Art. 12
CHAPTER II DECISION-MAKING
Art. 13 Quorum
Art. 14 Conflict of Interests
Art. 15 Procedure before Adopting a Decision
Art. 16 Adopting Decisions
Art. 17 Voting
CHAPTER III MEETING MINUTES
Art. 18 Minute Taking
Art. 19 Minutes Particulars
PART THREE FINAL PROVISIONS
Art. 20 Effectiveness
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