LIBRARY RULES AND REGULATION
Janáček Academy of Music and Performing Arts in Brno
Library
Novobranská 3
602 00 Brno
Czech Republic
Library Rules and Regulations
I. Fundamental provisions
1) Status
2) Assignments and services
II. Library collections
1) Structure
2) Replenishment
3) Availability
III. Users
1) Categories
2) Registration
3) Rights and Commitments
IV. Library and information services for the public
1) Availability
2) Services
3) Fees
V. Rules and regulations of library and information services
1) Loans
2) Loan periods
3) Off-site loans
4) On-site loans
5) Borrowing and returning
6) Overdue items
7) Interlibrary services
8) Information services
9) Reprographical services
10) Electronic services
VI. Sanctions
1) Replacement value
2) Fines
VII. Final provisions
1) Exemptions from the rules
2) Supplements/Amendments
3) Validity
I.
Fundamental Provisions
Article 1 The status of the library within the organizational structure of JAMU and its
registration pursuant to Library Act No. 257/2001 Coll.
1) JAMU library was established to provide information and library services according to
Article 23 of the JAMU Statute.
2) The head of the library reports to the Vice-rector for studies and artistic activities.
The library is subject to Library Rules and Regulations.
3) The library committee is organised by the Vice-rector as an advisory body. The
members of the committee are chosen from academicians and students of both
faculties. The head of the library is a permanent member of said committee.
4) The head of the library is in charge of the library, collections and the approved budget.
5) The library was registered, pursuant to § 5 of the Library Act, as an institute library
pursuant to §3 Article1c, and as an institute library with specialized items pursuant to
§ 12 Article 1.
Article 2 Assignments and services of the library
1) The library provides information services for studies, research and artistic activities at
JAMU. The library and information items are registered, processed and made
available via library and information services.
2) The library provides all library and information services (see § 4 Article 1 and 3 of the
Library Act) to all registered users according to the Charter of Human Rights. Selected
library and information service are provided free of charge to guarantee their complete
availability. However, certain groups of users are given preferences.
3) Library services are specified by the following regulations:
a) Regulation No. 88/2002 Coll. of the Ministry of Culture on Act No. 257/2001
Coll. on Library Act, hereinafter regulation MC No. 88/2002 Coll.,
b) Act No. 89/ 1995 Coll. on the State Statistic Service in effective wording on
Act No. 356/1999 Coll., hereinafter Act No. 89/1995 Coll.,
c) Act No. 106/1999 Coll. on free access to information, hereinafter Act No.
106/1999 Coll.,
d) Act No. 121/2000 Coll. on copyright and rights pertaining to copyright,
hereinafter the Copyright Act,
e) Act No 101/2000 Coll. on Personal Data , hereinafter Act No 101/2000
II.
Library Collections
Article 3 Structure
1) The library generates specialized collections of both paper and electronic
information items according to the plan based on accredited study disciplines
and research and artistic projects of JAMU. The plan is continually updated.
2) The library collections, registered pursuant to § 4 and §5 of the MC regulation
No. 88/2002 Coll., consists of printed texts, music, manuscripts audio and
audiovisual documents, electronically readable media.
3) Electronic information items consist of bibliographic databases and other
electronically publishable documents stored on library servers, set of licences
for admission to remote information resources, systematically assembled links
to information resources with free access.
Article 4 Replenishment
1) The collections are continually replenished according to the acquisition strategy of the
library.
2) The head of the library is authorized to buy new items from the library budget.
3) The collections are also replenished by donations, interlibrary exchanges and extrabudgetary
purchases.
Article 5 Availability
1) All library items, having been professionally processed, are available on-site on the
library premises and off-site loans for a definite and specified period.
2) The electronic information items are available both on the JAMU Intranet and Internet
pursuant to licence agreements.
III.
Users
Article 6 Categories
1) Pursuant to Article 3 of the Library Rules and Regulations, access to the library is
restricted to any registered person over 18 years of age. In accordance with library
assignments pursuant to article 1 of the Library Rules and Regulations, users are
divided into the following categories:
Internal users
a) academics and researchers (P)
b) PhD students (S)
c) Other students
d) Life-long education students
e) JAMU employees (Z)
External users
f) students of other schools (S)
g) academic public (E)
The above mentioned categories of users have access to the library collections and electronic
information items under different conditions according to the Library Rules and Regulations.
Article 7 Registration
1) The library generates and maintains an electronic register of users, which is deemed
necessary for the secure and effective operation of the library (see Act No.89/1995
Coll.).Each user is issued with their own registration card. Personal data are processed
pursuant to Act No. 101/2000 Coll., upon the rector’s request, and according to the
Library Rules and Regulations and other generally binding legal regulations.
2) Access to the library collections is restricted to those internal users who are in possession
of a valid student or employee identification card, which is also necessary for their
registration. The relevant data for the electronic register of library users ( name, surname,
title, address, permanent address, identification number, faculty and study discipline) are
taken from the JAMU database.
3) Access to the library collections is restricted to those internal users who are in
possession of their own library card issued by the library at the registration upon
presenting their identity cards or passport and residence permit. Their name, surname, title,
permanent address and identification numer are required for the electronic registration.
4) The data facilitating communication between the user and the library –temporary address,
e-mail address, phone number and mobile phone number- can be registered only with the
user’s consent.
5) Besides the user’s personal data, the card contains information about their loans and
returns, extensions, reminders, notes on the condition of the borrowed items and a record
of violations of the Library Rules and Regulations, as well as other data necessary for
library operation.
Article 8 Rights and Commitments
1) Only registered users are entitled to use the library premises, collections and services
in accordance with the library Rules and Regulations. Unregistered users are only
provided with on-site library and information service.
2) Users are entitled to submit comments, complaints and proposals concerning library
operation in writing at the designated locations. The library is obliged to respond
within a week. Users are also entitled to address the head of the library in writing or in
person.
3) During registration, users have to read and sign the Library Rules and Registration on
a form. The signature confirms the existence of binding contractual relations between
the user and the library.
4) The loss of the registration and/or library card has to be immediately reported to the
library, otherwise the library cannot take responsibility for potential misuse.
5) Any changes in their surnames or permanent addresses of external users must be
reported to the library within 30 days, and must be substantiated by the appropriate
new documents.
6) Users seeming, in the assessment of staff, to be under the influence of alcohol and
drugs are not allowed into the library. Consumption of alcohol, drugs, and smoking
are prohibited on all library premises.
7) Upon entering the library, users are to present their cards for checking by the bar code
sensor.
8) Coats and bags are to be put into the lockers in the corridor. Users must leave the
lockers open with keys in the locks after use. The library staff are entitled to open,
check and empty the lockers after the closing hour, and users will be fined for the
return of their item(s).
9) Appropriate behaviour is required in all parts of the library (telephone calls are not
allowed). Library staff instructions must be followed.
10) Users failing to comply with these requirement or who behave inappropriately,
particularly in formal and informal study areas, will be asked to leave the Library
immediately, and are deprived of their users’ rights. Any subsequent incidents will be
subject to a fine pursuant to the appropriate regulations (Civil Code and Library Rules
and Regulations).
11) Users’ rights for those in categories P and Z expire on the day of termination of their
employment; users’ rights for category S expire on the day when they officially finish
or interrupt their studies. By said date all borrowed items must be returned. The rights
of category C users are valid for one year.
IV.
Library Information Services for the Public
Article 9 Availability
1) The library only provides its services to properly registered individuals, collective
borrowing is not available.
2) Juridical persons may access the library collections via interlibrary services in accordance
with valid regulations.
3) For detailed rules and regulations see Article 5 – Rules of library and information
services.
Article 10 Services
1) Loans
a) on-site self-access in the reading room
b) on-site services provided by the library staff in the reading room
c) off-site loans from available collections
d) off-site loans from the library deposit provided by the library staff
2) Interlibrary services
a) interlibrary loans
b) providing copies of materials
3) Information services
a) counselling – information on catalogues, databases, collections, collections, and library
services
b) on-site information services – information of the availability of items
c) bibliographic-information services
d) consultancy
e) searching for bibliographical, factographical and other information upon written request
4) Reprographical services
a) copying
b) scanning
5) Electronic services
a) services available library websites
b) electronic communication with users
c) electronic delivery of materials
d) providing access to electronic information resources and Internet
6) Publicity services
a) library websites
b) information on new items
c) exhibitions and participation in exhibitions of other institutions
d) instructions on library operation and services provided to both registered and prospective
users
e) information leaflets on the library and its services
f) electronic information resources manuals
g) electronic information resources training for registered users
Article 11 Fees
1) The services listed in § 4 article 1 of the Library Act are provided free of charge with
the exception of cases listed in §4 article 2 of the Library Act, according to which a
fee equal the real cost of the service may be charged.
2) Other services are charged according to the pricelist, an appendix of the Library Rules
and regulations.
3) A deposit may be charged for paid services. Said deposit will be counted against the
final price on delivery.
V.
Rules and Regulations of Library and Information Services
Article 12 Loans
1) Loans are subject to provisions § 659 and 662 of the Civil Code.
2) Items are lent in accordance with the library assignment pursuant to No 2 of the
Library Rules and Regulations and the Copyright Act.
Article 13 On-site and off-site loans and loan periods
1) The library provides on-site and off-site loans.
2) There are different loan periods for different items. Only on-site loans:
a) encyclopaedias, reference books, dictionaries, textbooks (labelled in a specific way),
separate issues or bound periodical volumes stored in the reading room.
b) BA projects, diploma projects, PhD theses, and academic theses.
c) Precious and unique publications.
d) CDs and video tapes.
Article 14 Off-site loans
The number of off-site borrowed items is specified by the category of the user; see article
6 of the Library Rules and Regulations.
a) Separate issues and bound volumes of magazines, CDs and video tapes – 1 week
b) Book and music – 1 month
c) Textbooks and music – 3months
JAMU users:
P) internal and external JAMU teachers are entitled to borrow up to 15 items for a threemonth
period with the possibility of a maximum of two extensions.
S) PhD students are entitled to borrow up to 15 items for a three-month period with the
possibility of a maximum of two extensions.
S) other students are entitled to borrow up to 15 items for a three-month period with the
possibility of a maximum of two extensions.
Z) employees are entitled to borrow up to 10 items for a three-month period.
External users
E) students of other schools and the academic public are entitled to borrow up to 5 items
for a one-month period; extension is not possible.
Article 15 On-site loans
1) On-site items are available in the reading room only.
2) When no longer needed, the item shall be put on a library trolley and it is restored
to its rightful place by library staff.
3) Items borrowed from the deposit shall be returned to the librarian at the
information desk. This service is available daily between 10.00 and 15.30.
Requests filed after this period are dealt with by the following day.
Article 16 Borrowing and returning
1) All items on the shelves are available. Loans from the deposit are provided daily
between 10.00 and 15.30. Requests filed after this period are dealt with by the
following day.
2) Users are expected to check the condition of each item and report any damage to the
staff.
3) Each loan is recorded by a librarian. The registration cards are accessed by the sensor,
and the loan is registered by scanning the bar codes of the items. Any extant damage is
recorded.
4) Items shall be returned in due time and shall not be further lent to other parties. The
user is responsible for the borrowed items until such time as the record of the loan is
deleted.
5) The records are deleted by the staff by electronically removing the bar codes from the
user’s card. Users are expected to check the number of borrowed items and the date of
loan period expiration on a PC or via the Internet.
Article 17 Overdue items
1) As soon as the loan period expires, the electronic library system imposes a fine
payable on the user’s card.
Article 18 Interlibrary services
1) If an item is not available in the library collections, the library borrows the items or
arranges for a copy of the item to be delivered via the interlibrary service pursuant to
§ 14 of the Library Act and § 2 and 3 of the Regulation MC No 88/2002 Coll.
2) The type of borrowing and the loan period is set by the other library involved.
3) This service is charged in accordance with § 4 Article 2b,c according to the relevant
costs.
Article 19 Information services
1) Information services listed in Article 10, clause 4a-d of the Library Rules and
regulations are provided in person, over the phone and via e-mail.
2) Search services are provided in writing, upon request submitted by the user in writing
or via e-mail. Unregistered users and judicial persons are provided with this service
contractually.
Article 20 Reprographic services
1) The photocopier is available on the library premises and in the reprographical
department. The price per copy and ring binding are fixed.
2) Data retrieved from the library electronic resources may not be used for purposes other
than learning, teaching, research, personal educational development or administration
pursuant to Copyright Act No 121/2000 Coll. Pursuant to §30 Article 3 of the said
Act, scores shall not be copied.
Article 21 Electronic services
1) Services available via websites for registered users only are the following:
a) access to their library cards
b) request forms for interlibrary services are sent electronically
2) Electronic deliveries of copied originals are only available to category P and S users.
In accordance with §37 of the Copyright Act such an electronic copy is regarded as
temporary. The addressee is obliged to print it out and delete the electronic copy. The
use is subject to § 30 of the Copyright Act.
3) Registered users have access to the Internet, on-site free and paid information
resources. This service is free of charge to internal users. External users need not pay
for access to the Internet and on-site free information resources. They can use paid
information resources according to the price list unless the licence is limited to
academic users only.
VI.
Sanctions for the Rules and Regulation Violations
Article 22 Replacement value
1) Users are accountable for any damage to library property in their custody.
2) Any damage including such as may be caused by negligence shall be compensated for
pursuant to Civil Code No 40/1964 Coll. in effective wording on § 442 Article 2:
“Besides monetary compensation, the damaged items may be restored to their original
state if required by the library”.
3) Any damage, destruction or loss of an item must be immediately reported, and the
damage must be compensated for within the period set by the library. The library staff
has the right to decide the level of compensation which will be required.
Possible compensations:
a) an intact copy of the damaged item of the same edition
b) an intact copy of the damaged item of a different edition
c) an intact copy of another item which complies with the library information
plan and has a comparable value
d) monetary compensation
4) The amount of compensation is set by the library, and consists of the value of the item
according to its market price at the time of the loss plus an administration fee.
5) The user may be deprived of the possibility to use library services until the
loss/damage has been settled.
Article 23 The following violations are fined:
1) overdue items and claim collection
2) loss of the library card and issue of a duplicate
3) unreported changes in address
4) loss of a key to a locker and the use of the staff key
5) unnecessary (outside hours) storage of personal belongings
VII.
Final provisions
Article 24 Exemptions from the Library Rules and Regulations
1) All exemptions shall be agreed on by the head of the library.
Article 25 Supplements /Amendmentf of the Library Rules and Regulations
1) The following supplements are an integral part of the Library Rules and Regulations.
Appendix No 1 Sample statement form
Supplement No 2 List of fees and services for a the valid period
Article 26 Effectiveness
1) The Library Rules and Regulations come into effect from December 10, 2002
2) The Library Rules and Regulations of June 30, 1996 are thus rendered null and void
Alois Hajda
Rector of JAMU
Appendix to the JAMU Library Rules and Regulations
List of fees and paid services in the academic 2002/2003
FEES
1) Registration fee per academic year – JAMU students 50 CZK
2) Registration fee per academic year – JAMU teachers and employees 50 CZK
3) Registration fee – external users 100 CZK
4) Single entrance fee to the reading room - external users 20 CZK
5) Overdue fees: 1st reminder 10 CZK
2nd
reminder 20 CZK
3rd
reminder 50 CZK
4th
reminder 100 CZK
6) Loss or damage of an item bar code 50 CZK
7) Administration fee in case of loss 50 CZK
8) Legal actions based on real costs
9) Interlibrary services based on real costs
10) Notification of reserved items 10 CZK
11) Loss of the key 50 CZK
12) Improper use of the locker 50 CZK
PAID SERVICES
12) Self-access copier
A4 one-sided 1.50 CZK
A4 double-sided 2.50 CZK
A3 one-sided 2.50 CZK
A3 double-sided 5 CZK
Requested copies
A4 one-sided 1.50 CZK
A4 one-sided (books, volumes) 2 CZK
A4 double-sided 2.50 CZK
A3 one-sided 2.50 CZK
A3 one-sided (books, volumes) 3 CZK
A3 double-sided 5 CZK
14) Ring binding ( up to 20mm) 15 CZK
Ring binding (above 20 mm) 20 CZK
The list of fees and paid services is updated every year by the rector of JAMU.